Reporting to the Ops Officer, Logistics Assistant will provide support in the implementation of Logistics related tasks and adhere to INSO Policies and procedures.

Key Responsibilities:

Travel Arrangements Facilitating visas for INSO staff and other visitors visiting Sudan Offices 

• Arranging Airport Transfers for staff visiting Sudan and those departing 
• Organizing hotel bookings when required for staff local travel 

Procurement 

• Obtain pricing information and ensure quotations meet required standards
• Ensure goods delivered meet agreed specifications
• Ensure procurement of goods and services is done following value for money principle

Vehicle Fleet Management 

• Ensure planning of vehicle utilization
• Ensure drivers follow the regulations 
• Ensure vehicles are in good working condition- safety belts, fire extinguishers, first aid kit 

Goods and Stock Management 

• Stock taking of consumables and provide monthly reports
• Issue staff with consumables as and when required 
• Manage the store ensure its security 

Office & Guest House maintenance

• Ensure office and Guest house premises and equipment are in good shape and properly maintained (plumber, electricity, minor works). 
• Follows up the consumption and due payment of utilities, immediately flagging to the Administration Officer any issues or areas that need to be addressed.

Assets Follow up 

• Ensure all assets are in good working condition and report those that need repairs
• Support the Physical Asset Verification 

Knowledge, Skills and Experience 

• Bachelor’s degree in business administration/logistics and procurement, educational or relevant working experience (min 2 years) in the role with a minimum of a diploma.
• 2 Years’ practical Experience working in logistics management, administration, asset management, fleet management.
• Previous work experience with NGOs would be a strong asset. 
• Computer literate (good knowledge of use of MS Office 365 package).
• Fluent in English (spoken and written).

Key Personal Competencies

• Strong Communication, interpersonal and coordination skills 
• Attention to details
• Ability to work under pressure.
• Ability to work in a multi-cultural environment 
• Capacity to plan and manage your own time effectively. 
• Ability and eagerness to learn. 
• Capacity to work effectively and efficiently with minimum supervision.
• Flexibility with respect to working hours and tasks.
• Teamwork