1) Business Requirements

1. Understand World Warehousing in Disaster & Emergency Response Context

2. Contextualize best warehouse practises and apply in the day to day warehouse operations to meet changing humanitarian operations dynamics.

3.Understand receiving Step, storage technique, dispatch & Store Documentations 

2) ProVision System Adaptation (Wise Steward Spend Management)

1. Check documentary correctness and completeness for goods, works & services

2.  Online Receiving by uploading complete documents in ProVision System

3. Initiate Voiding Receipt via Gabi for Shared Services to unlock wrong receipt

4. Upload all complete procurement documentations in ProVision cloud record

5. Liaise with buyers, suppliers & Technical Team for correction of clerical errors

3) Receiving of Goods, Works and Services (Physical and Online Receiving)

1. Determine Space availability in Warehouse align to different business categories

2. Delivery coordination with Suppliers and buyers until items reach warehouse

3. Porters Manpower Planning to ensure availability of adequate porters to offload

4. Physical inspection, verification & checking of Waybill / Delivery Note in Truck. 

5. Supervise Porters for proper handling be it offloading and loading in the store. 

6. Prepare Good Receive Note against Waybill/Delivery Note & Purchase Order. 

4) Storage Management

1. Manage Storekeeping equipment. Plastic Pallets, Forklift, card and weighing scale

2. Update Stock Ledger book, stock card, stack card, Bin Card and Shelves coding

3. Periodically update storage record: Inventory form, Stack Card & Loss Register

5) Dispatches of Goods in the Warehouse

1.Check issuing authorization documents or dispatch Authorization Voucher

2. Arrange dispatch aligned to Dispatch Waybill and Field Distribution Plan

3. Supervise loading by Porters and orderly stacking on the dispatch vehicles

4. Update Dispatch records against storage documentations for easy reporting.

6) Payment Coordination and Follow up

1. Coordinate with user & central receiver to timely inspect deliveries & receive.   2. Check online timely receiving in ProVision System by User & Central Receivers. 3. Timely submission of complete payment documentation to Finance for payment 4. Coordinate PO Change requests with users and central receiver before submission of complete payment documents to finance to processing payments.  5. Liaise with suppliers for correction of voided receipt and re-invoicing of GWS. 6. Follow up Supplier Payment with finance & share Bank TT as payment evidence 

7) Policy, Process, Procedure and Compliance 

1. Conduct all warehouse related tasks as per approved SCM Warehouse Policies 2.Advice management regarding any challenge / risks / impractical guidelines. 3.Collect customer feedback relating to the policies, processes and guidelines, and report to National Office Management for process improvements or change.                                         4. Review with Sub-Grantees, their SCM Policies, procedures to identify gaps        5. Implementation agreed audit recommendations as per the guidance by HoD          6. Participate in development of risk identification & assessment tools, Risk Register and SCM Contractual risks for procurement of good, work & service

8) Data Management, Analysis and Reporting

1. Collect and analyse organization-wide data to support decision-making  2.Compile and Submit Weekly Stocks Report and Bi-Weekly Stock Reports. 3.Prepare & submit Monthly Stock Report, Quarterly Inventory & Annual Report     4.Filing complete procurement documents and contracts in File Cabinet in Office

1. Minimum 3 years in Logistics Management & at least 2 years of relevant experience in Warehouse Management & operations
2. Experience managing documentary filing and archiving
3. Substantive experience working in the NGO sector dealing with multiple donor funds & meeting different donor requirements
4. Proven experience in supervision of staff within different expertise
5. Demonstrated high proficiency levels of E-Procurement systems related to procurement management and Store management.

1. Excellent analytical and problem solving skills
2. Ability to present information clearly and concisely in writing or verbally, with excellent written and spoken English and Arabic
3. Fluent in verbal and written English 
4. Ability to create and maintain procurement, administrative, asset management systems.
5. Able to prioritize own and others work to tight work deadlines.                                                                                             
6. High level of integrity and ethics
7. Adaptability: working in a multi-cultural environment.
8. Computers skills: Microsoft Excel, Word, Access.

• Bachelor’s degree in commerce, Business Administration , Logistics and Warehousing
• Demonstrated high proficiency levels of computerized accounting systems preferably Microsoft Word, Excel and Access Office 
• Office management experience, Logistics, Warehousing, Assets & Inventory management, Transport/Fleet, Financial Administration,  Structures/Premises maintenance, Staff supervision, Safety , Language and computing Skill)
• 2 year of relevance experience in Procurement and Logistics or commodities Accounting management in the field