- Review payments and make sure that all account codes, approvals and payment backups like purchase requisitions, goods received notes, LPOs, quotations, procurement minutes, invoices, attendance list, budgets etc. are clearly indicated and attached.
|
- Generate Payments, journals, and deposit vouchers as per World Vision Chart of accounts and make sure that financial reports account codes are correct
|
- Coordinate with financial report service center in Ghana and Manila Offices in trouble shooting errors in T-codes combinations, data entry and payment run to make sure that correct reports are completed on time and posted on FFR database.
|
- Review projects budget codes and post them in budget G at the start of the year. Update the budget entries at the end of the year to reconcile them with PBAS commitments.
|
- Provide sunsystems training to finance staff to be able to make payments, journals and run out projects reports.
|
- Send payment invoices to Service Center and coordinate with Ghana team to correct errors caused by wrong entries in billing string
|
- Monitor and capture the bank accounts balances and make sure they reconcile with the ledger entries to avoid bank reconciliation errors and the office running out of money. Make cash transfers on time to avoid delay in payments
|
- Make sure that all checks are registered, photocopied and given to suppliers on timely manner. Electronic payments are done on time and suppliers notified.
|
- Analyze accrual and prepaid accounts on monthly basis and make journals to clear wrong entries.
|
- Provide training to finance staff in data capturing and sending of invoices to Shared Services
|