Base People & Culture Officer World Vision International
N/A:
Applicants must be willing and eligible to work either in Blue Nile, White Nile, South Kordofan, South or East Darfur. Please mention in your application where you will be based
N/A:
Applicants must be able to attend interviews physically in WV offices in the respective locations where this position will be based
Section/Unit:
People & Culture
Grade Level:
13
Supervisor:
People & Culture Coordinator Staff Benefits, HRIS & Staff Care
No. of Post:
5 (One Position per location)
Duty Station:
Blue Nile, White Nile, South Kordofan, South or East Darfur
Duration:
7 working days
Closing Date:
04 Nov 2025
Background:
Provide technical support to the People and Culture function with a special focus on P&C processes and systems
The people and Culture Officer will provide technical and administrative support to P&C Zonal and National Office for the various human resource business processes including leave; medical; benefits and compensation administration; staff orientation; performance management, recruiting and training.
The role will also be expected to maintain and update data in various forms.
Duties and responsibilities:
Management of the staff Contracts
Track all contract end dates and ensure timely renewals and/or giving of notices.
Track and coordinate with managers to ensure that probation appraisals are done in a timely manner.
Process contract renewals or non-renewals
Maintain an updated staff data with contract end dates
Employee Files Documentation/ Records Management
Open new files for new staff and ensure that all the required onboarding documentation has been filed.
Ensure that all onboarding documents for new hires are sent to P&C Administrative Officer in Nairobi for filing.
Ensure field employee files are consistently updated upon hire and conduct monthly monitoring of employee files to verify that relevant onboarding documents, contract documentation, policy forms, performance management documents, staff training forms and child protection documents are filed for all staff.
Ensure separation documents are appropriately filed for all staff
Maintain and share a monthly Audit checklist report for all Somaliland employees.
Management of the staff medical insurance Scheme
Ensure 100% registration of all staff on the scheme
Ensure all staff have medical cards
Coordinating with the National office for staff education and sensitization
Send new staff medical enrolment forms to the service provider and copy the Compensation & Benefits Officer
Send deletion instructions to the service provider when staff members leave the organization
Maintain accurate records of staff and dependents who are enrolled in the medical scheme
Technical Support of the Staff orientation and onboarding for all new staff
Develop and share the orientation program for each new staff with the management team
Keep a signed copy of the orientation program on file for each individual staff.
Ensure and confirm that all new staff have gone through a formal orientation program
Management of Workday
Keeping the system updated with zero errors
Ensure that new hires, separations, position changes are entered in WD system on a weekly basis
Providing the user support for all staff
Facilitate the orientation of new staff in the use of WD system for leave management and LDR
Ensure that all staff apply for leave through Our People system and Line managers approve them online
Produce and send quarterly leave utilisation reports to Line managers.
Payroll Management
Ensure all new staff are included in the next available payroll
Work with P&C Coordinator Payroll and Benefits to ensure monthly payroll inputs are sent accurately and on time
Ensure monthly payroll reconciliation with the HRIS
Minimum Qualification, Skills and Experience Required:
Very good organizational skills and well-developed interpersonal skills,
Very good English communication skills, both verbal and written
Thorough knowledge of Microsoft office systems (Very good use of Word and Excel)
Ability to maintain confidential and sensitive information
Very good customer service skills
Excellent attention to details with good analytical skills
Good negotiation skills
Good facilitation and presentation skills
A University degree in Human Resources Management, Business Administration, Social Sciences or an equivalent
A minimum of three years’ experience in Human resource administration in a large international organization
Understanding of humanitarian operations in fragile contexts.
Demonstration of well-developed interpersonal skills, excellent communication skills, both verbal and written.
Highly flexible and agile in style with the ability to produce creative and pragmatic solutions to complex Human Resources problems.
Highly Innovative.
Location Based with minimum local & International travels
English fluency – written and spoken
Copyright (c) Sudanjob.net, 2006-2026. All rights reserved
