Management of the staff Contracts 

• Track all contract end dates and ensure timely renewals and/or giving of notices.
• Track and coordinate with managers to ensure that probation appraisals are done in a timely manner. 
• Process contract renewals or non-renewals 
• Maintain an updated staff data with contract end dates

Employee Files Documentation/ Records Management

• Open new files for new staff and ensure that all the required onboarding documentation has been filed.
• Ensure that all onboarding documents for new hires are sent to P&C Administrative Officer in Nairobi for filing.
• Ensure field employee files are consistently updated upon hire and conduct monthly monitoring of employee files to verify that relevant onboarding documents, contract documentation, policy forms, performance management documents, staff training forms and child protection documents are filed for all staff.
• Ensure separation documents are appropriately filed for all staff
• Maintain and share a monthly Audit checklist report for all Somaliland employees. 

Management of the staff medical insurance Scheme 

• Ensure 100% registration of all staff on the scheme
• Ensure all staff have medical cards 
• Coordinating with the National office for staff education and sensitization 
• Send new staff medical enrolment forms to the service provider and copy the Compensation & Benefits Officer
• Send deletion instructions to the service provider when staff members leave the organization
• Maintain accurate records of staff and dependents who are enrolled in the medical scheme 

Technical Support of the Staff orientation and onboarding for all new staff 

• Develop and share the orientation program for each new staff with the management team 
• Keep a signed copy of the orientation program on file for each individual staff.
• Ensure and confirm that all new staff have gone through a formal orientation program

Management of Workday 

• Keeping the system updated with zero errors
• Ensure that new hires, separations, position changes are entered in WD system on a weekly basis 
• Providing the user support for all staff 
• Facilitate the orientation of new staff in the use of WD system for leave management and LDR
• Ensure that all staff apply for leave through Our People system and Line managers approve them online
• Produce and send quarterly leave utilisation reports to Line managers.

Payroll Management

• Ensure all new staff are included in the next available payroll
• Work with P&C Coordinator Payroll and Benefits to ensure monthly payroll inputs are sent accurately and on time
• Ensure monthly payroll reconciliation with the HRIS