Zonal Facilities Management 

• Support in sourcing, available, appropriate and secure office and team house facilities in Zonal Office 
• Lead the committee of office/team house assessment and rental and ensure facilities are as per WV Sudan Standard
•  
• Work closely with Operation lead/manager to allocate office/team house space, furniture, telephone, internet and utilities
•  
• Ensure Zonal office and Team House has cleaning and maintenance service 

• Maintain updated list of contact details for WV Sudan Zonal offices, warehouses and staff, government and NGOs and report to HO Administration regularly 

• Coordinate with Zonal Security Staff and HO Administration, Fleet and Logistics Manager to implement security requirements for office and Team House facilities including: guard services, procedures for office security and asset safekeeping, and equipment (i.e. fire extinguisher, first aid kit

• Ensure Team House SoP is adhered by residents and visitors.  Report incidents to Zonal Operation Lead, HO Administration and Security Department  

Fleet Management 

• Propose vehicle requirements for Zonal response in consultation with Operations and Programs 
• Manage vehicles and communication devices allocated for Zonal response area 
• Manage contract for hired vehicles and make sure service is delivered as per the agreement
• Manage and train drivers assigned for Zonal Response Area.  And make sure fleet management procedures and security standards are adhered 
• Plan for ground transportation of IAs, visitors and local staffs in Zonal Response area
• Ensure vehicle request, log sheet, maintenance expenses are reported and documents well
• Ensure fuel, maintenance and related payments are done timely and expenses are distributed to all projects
• Ensure spare engine key are kept safe and do spot check and follow up drivers and authorized personnel is not modified or duplicated & report immediately if at all observed
• Ensure incidents are reported within 24 hours of the occurrence to HO Administration and follow up for timely settlement of the claims request
•  

Logistics Management 

• Negotiate contracts with local (Zonal) vendors of transport, accommodation, and fuel, at Zonal level in collaboration with Supply Chain 
• Support warehouse management planning (location, layout, storing, tracking, etc.)
• Store Non-Food Items (NFI) materials
• Implement load, ship set and throughput planning
• Conduct warehouse inspections and planned and impromptu stock inspections and audits
• Prepare monthly reports on all supplies and inventories
• Coordinate with other humanitarian actors (e.g. UN/WFP) for shared storage space e.g. Humanitarian Staging Area
• Coordinate with Operations Non Food Items(NFI) and Goods In Kind (GIK) Coordinator regarding distribution of Goods In Kind (GIK)
• Maintain inventory records and share with program leads and Operations management
• Ensure GIK is effectively tracked and monitored including planned and impromptu stock inspection and audit
•  

Warehouse Management

• Guide and work closely with Warehouse Supervisor to ensure a proper and secured storage of the items at warehouse and keep updated scale of monthly inventory report. Also make a periodical check to identify and recommend asset that might be subject to be disposed
• To ensure a perfect application of warehouse management system and develop the required work promotion plan from time to time according to operations module. 

Asset Management 

• Ensure fixed asset management system for existing and new fixed assets including asset identification, location identification, physical count, and departmental equipment custodians. 
• Conduct periodical and annual fixed assets and stock items physical inventories. 
• Ensure all property have insurance coverage and update the GC roster annually. Register, verify, review and confirm annual global insurance survey in collaboration with Field Admin and logistics officers
• Ensure that all rented offices and stores lease agreements are renewed, and upload in REAM on time. 
• Lead Zonal level disposal committee to review proposed disposal 
• Conduct and review asset status at Zonal level and propose for disposal
• Ensure all donated and sold items are disposed form the system

Payment Process and Documentation

• Ensure timely settlement of air ticket, hotels, meeting venues, and other related bills. 
• Ensure ongoing reconciliation of hotel related bills with vendors and Finance 
• Ensure ongoing reconciliation of fuel, water, office and team house supplies vendors and finance 
• Maintain staff list with telephone number, make sure it is updated regularly 
• Produce monthly MMR and submit to supervisor and HO Administration 

People Management 

• Manages the work of Administration, Fleet and Logistics Officer and oversee that all activities are being handled in efficient and effective manner 
• Performance appraisals and feedback is given with P&C timeline and documented well

• Knowledge of property and fixed asset management principles, disposal procedures, contract management, experience in fleet operations management
• Excellent communication skill, email correspondence clear and brief
• Excellent English language skills and excellent interpersonal skills 
• Excellent team building skills
• Flexible, efficient and cooperative
• Commitment to WVI’s aims, values and principles
• Computer skill is essential 
• Honest and trustworthy
• Demonstrate sound work ethics
• Minimum 5 years of work experience preferably holding similar position
• B.A in Logistics & Supplies Management, Management, Business Administration, or related fields.