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Supply Chain Emergency Procurement Officer – National & Base Levels
World Vision International

 

 


 N/A: Applicants must be willing and eligible to work either in Port Sudan, Blue Nile, White Nile, South Kordofan, South or East Darfur. Please mention in your application where you will be based
 N/A: Applicants must be able to attend interviews physically in WV offices in the respective locations where this position will be based
 Section/Unit: Support services
 Grade Level: 13
 Supervisor: SC Emergency Procurement Coordinator/Base Managers
 No. of Post: 6 (One Position per location)
 Duty Station: Port Sudan, Blue Nile, White Nile, South Kordofan, South or East Darfur
 Duration: 7 working days
 Closing Date: 04 Nov 2025
 
 Background:

To effectively and timely manage daily Supply Chain operations in line with World Vision’s procedures in order to support timely implementation of World Vision Programs that have big impact on procurement process improvement, simplification, standardization & cost effectiveness to achieve Child Well Being Outcome.
 
 Duties and responsibilities:

1) Supervise, Monitor and Coach lower level supply chain staff

1. Periodically supervise, monitor and manage performance of supply chain assistants through performance reviews, frequent conversations and other method as appropriate. coach & provide feedback for continuous improvement 

2. Ensure that all junior Supply Chain staff understand Procurement Policies, Processes, and Systems

3. Coordinate departmental meetings to review status of tasks and update direct supervisor on the progress of the assigned requisitions and tasks in SCM Unit

2) ProVision System Adaptation (Wise Steward Spend Management)

1. Conduct ProVision Refreshers Training for internal and external stakeholders

2.  ProVision Data Management via Coupa SIM – User Creation, SIM- Vendors Creation and records updates, Invoice Sender creation and de-activation update

3. Purchase Order Management (PO Manual Submission, revise, cancel & close

4. Upload all complete procurement documentations in ProVision cloud record

5. Input & feedback for continuous ProVision System contextualise development

6. Understand WV Context, Disaster and Emergency Response Context

7. Understand demand & supply market dynamic in changing environment

3) Planning, E-Tendering, Bids Analysis and WV Policies Compliance

1. Facilitate Procurement Planning with Projects Manager on specification & price 2. Timely act on assigned Requisition in ProVision and Review specification completeness with user for goods, works and services (GWS)

3. Send Online and offline RFQ / RFP / ITT / ITB for goods, works and services

4. Ensure right qualified suppliers are sent RFQ in specialize business categories.

5. Demonstrate fairness and transparency in open competitive bidding for GWS.

6. Compile Detailed Tendering Documentations for procurement committee.

7. Closely engage and follow up prior technical evaluation for specialized business sector procurements for timely submission to Procurement Committee for award

8. Orderly upload all complete tender documents in PR then release for approval

9. Follow Procurement Polices and guidelines in Supplier Award decisions under the applicable Sourcing Standards and Awards Threshold as per PUR-PS03 Policy

10 Implementation agreed audit recommendations as per the guidance by HoD         

11. Due Diligence: Do Block Party Screening and clear hit matches for all entities

4) Strategic Sourcing (Long Term Agreement for Goods and Services)

1. Facilitate Annual Procurement Plan with Budget holder or Project Manager

2. Quarterly Review and Consolidate Annual Procurement Plans in area Office

3. Compile and update Item Catalogue for recurring purchase of goods & services.

4. Advise & familiarize Operations with the use of the Item Catalogue in ProVision 5. Conduct Market Assessment and Supplier Pre-Qualification process as per the set guidelines in the assigned business categories and guide cross functional team. 6. Identify high value procurements, availability and competent suppliers for LTA 7. Manage the RFQ/RFP Process including baselines & price survey methodologies 8. Supervise the Sourcing events for Supply Chain Assistant relating to e-sourcing. 

5) Contracting, Negotiation and Supplier Relationship Management

1. Lead negotiation with cross functional team to ensure award value for money

2. Draft Contract and seek prior functional review align to good, works & service

3. Raise Contract Lifecycle Management and submit for legal review and approval

4. Monitor CLM & contract close-out, renewal or retendering where appropriate. 5. Identify & resolve or escalate contract-related issues both internally &externally   6. Track, monitor and evaluate Supplier Performance indicators for deliverables       7. Uphold objective professional Suppliers Relationship management for GWS         8. Ensure contractual term & performance indicators are understood by Vendor 9. Analyze supplier performance based on customer feedback information & other sources and coordinate with supplier for continuous performance improvement. 10. Follow up Deliveries with suppliers and coordinate space availability in Store. 11. Purchase Order Management. Ensure PO Manual Submission to suppliers, Manage PO Change request, revise PO, Cancel PO and close PO in year end

6) Payment Coordination and Follow up

1. Coordinate with user & central receiver to timely inspect deliveries & receive.   2. Check online timely receiving in ProVision System by User & Central Receivers. 3. Timely submission of complete payment documentation to Finance for payment 4. Coordinate PO Change requests with users and central receiver before submission of complete payment documents to finance to processing payments.  5. Liaise with suppliers for correction of voided receipt and re-invoicing of GWS. 6. Follow up Supplier Payment with finance & share Bank TT as payment evidence 

7) Data Management, Analysis and Reporting

1. Collect and analyse organization-wide data to support decision-making 

2. Compile and Submit Weekly Requisitions Report and Bi-Weekly Reports.   

3. Prepare and submit Monthly Report, Quarterly Report and Annual Report
 
 Minimum Qualification, Skills and Experience Required:

Required Professional Experience

  1. Minimum of 3 years in Logistics & Procurement & at least 2 years of relevant experience in Supply Chain Management or Store
  2. Experience managing statutory and donor audits with internal and external auditors
  3. Substantive experience working in the NGO sector dealing with multiple donor funds & meeting different donor requirements
  4. Proven experience in supervision of staff within different expertise
  5. Demonstrated high proficiency levels of E-Procurement systems related to procurement management and Store management.

Required Education, training, license, registration, and certification

  1. Diploma in Business Administration or Procurement and Logistics Management or equivalent CIPS UK Level 3
     
  2. 3 year of relevance experience in Procurement and Logistics or commodities Accounting management in the field
  3. Excellent analytical and problem solving skills
  4. Ability to present information clearly and concisely in writing or verbally, with excellent written and spoken French
  5. Fluent in verbal and written English 
  6. Ability to negotiate and influence, challenge and question 
  7. Ability to create and maintain procurement, administrative, asset management systems.
  8. Able to prioritize own and others work to tight work deadlines.
  • Travel:  10% Domestic travel.
  • On call: 10%
  • Physically fit 
  • Proficiency in oral and written communications in English and Arabic Working experience in Procurement.







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