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Zonal Supply Chain Emergency Procurement Coordinator - Western Zone
World Vision International

 

 


 N/A: Applicants must be willing and eligible to work either in South & East Darfur. Please mention in your application where you will be based
 N/A: Applicants must be able to attend interviews physically in WV offices in the respective locations where this position will be based
 Section/Unit: Support services
 Grade Level: 15
 Supervisor: Supply Chain, Emergency Procurement Manager/Zonal Managers
 No. of Post: 1
 Duty Station: South or East Darfur
 Duration: 7 working days
 Closing Date: 04 Nov 2025
 
 Background:

To manage effectively the Supply Chain function Staff in line with World Vision’s procedures in order to support timely implementation of World Vision Programs / Projects that will have greatest impact on process improvement, simplification, standardization and cost management to achieve Child Well Being Outcomes.
 
 Duties and responsibilities:

1) Business Requirements

1. Understand WV Context, Disaster and Emergency Response Context

2. Contextualize Department's business requirements and apply in the day to day procurement to meet changing humanitarian operations dynamics.

3. Understand demand & supply market dynamic in changing environment

2) Procurement Execution (Tendering Management)

1. Receive incoming Purchase Requisitions (Pending Buyer Action), verify specifications are clear, conduct sourcing event if required items are not already on contract, update the PR with actual supplier record and release PR for approval. 

2. Follow Procurement Polices and guidelines in Supplier Award decisions under the applicable threshold. 

3. Manage PO Change requests coordinating with Requesters, Budget Owners and Suppliers

4. Consolidates all required documentation for presentation to Finance for timely supplier payment for materials and services delivered.

3) Planning

1. Coordinate, Review and Consolidate field Annual Procurement Plans

2. Facilitates across all parties the timely resolution of issues that could impact meeting the needs of the requestor and communities. 

3. Identify alternative supply sources for materials / services not under contract 

4. Work with Logistics to ensure safe delivery and receipt of ordered materials 

5. Resolve conflicts with deliveries and suppliers

4) Strategic Sourcing 

1. Execute the Market Assessment and Supplier Pre-Qualification process as per the set guidelines based on the set guidelines for the assigned categories.

2. Manage the RFQ/RFP Process including baselines & price survey methodologies as per the approved framework for the assigned categories.

3. Lead negotiations for the assigned Categories. 

4. Supervise the Sourcing events Filed Offices and Assistance work relating to sourcing.

5. Preparation of Procurement Committee submission documents to ensure their comprehensiveness to allow an informed decision making process. 

6. Facilitate Purchasing Committee meetings and ensure that proper documentation is maintained.

5) Supplier Contract and Relationship Management

1. Accurately complete the master data management form (or contract/supplier register)

2. Monitor and complete contract close-out, renewal or retender, as appropriate for the assigned commodities.

3. Ensure that contractual conditions and performance indicators are understood by the suppliers.

4. Identify & resolve or escalate contract-related issues both internally and externally.

5.  Analyze supplier performance based on customer feedback information & other sources and coordinate with supplier for improvement.

6) ProVision System Adaptation (Wise Steward Spend Management)

1. Conduct Awareness Training for internal & external stakeholders

2.  ProVision Data Management via Coupa SIM – User Creation, SIM- Vendors Creation and records updates, Invoice Sender and de-activation

3. Purchase Order Management (PO Manual Submit, revise, cancel & close

4. Upload complete procurement documentation in ProVision cloud record

5. Input & feedback for continuous ProVision System contextualise development

7) Policy, Process, Procedure and Compliance

1. Conduct all procurement related tasks as per the approved procurement policies, processes and guidelines. 

2. Advice management regarding any challenge / risks / Viable Solutions.

3. Collect customer feedback relating to the policies, processes and guidelines, and report to NO Management for improvements or change,

4. Review with Partners / Sub-Grantees, their SCM Policies, procedures and etc. to identify any gaps, document them under assessment reports, and capture under capacity building plans.

5. Participate in development of risk identification & assessment tools, registers and assessing SCM and contractual risks for procurements

6. Implementation of agreed audit recommendations in the procurement process as per the guidance given by the HoD.

7. Block Party Screening: Screen Suppliers & clear possible hit matches

8) Leadership and Coaching

1. Manage the performance of direct reports through performance reviews, frequent conversations and other method as appropriate. Be courageous in providing coaching or feedback for continuous performance improvement 

2. Ensure that all Supply Chain staff members understand Procurement Policies, Processes, and Systems

3. Plan and coordinate departmental meetings to review status of tasks and update Senior Management Team on the progress of the departments’ functions.

9) Training and Capacity Building

1) Coordinate, participate in, and/or train staff from Supply Chain Staff and other on WVI Procurement Policies, Process, and Systems

2) Conduct Partners' / Sub-Grantees' capacity assessment and capacity building plans as per set framework / guidelines.

3) Train the Partners / Sub-Grantees based on the approved capacity building plan, monitor progress. Coordinate with internal stakeholders in monitoring the progress and submit progress reports to the management.

10) Data Management, Analysis and Reporting

1. Collect and analyse organization-wide data to support decision-making 

2. Compile and Submit Weekly Requisitions Report and Bi-Weekly Reports

3. Prepare & submit Monthly Report, Quarterly Report and Annual Report
 
 Minimum Qualification, Skills and Experience Required:

  1. Minimum of 5 years and above relevance experience in Supply Chain Management or Logistics and warehouse Management
  2. Experience managing internal audits and external audits
  3. Substantive experience working in the NGO sector dealing with multiple donor funds and meet different donor requirements
  4. Proven experience in supervision of staff within different expertise
  5. Demonstrated high proficiency levels of electronic systems related to procurement, administration well as asset management.
  6. Bachelor’s Degree in Supply Chain Management or Logistics Management or equivalent Intermediate CIPS UK Level 3

Required Education, training, license, registration, and certification

  1. Excellent analytical and problem solving skills
  2. Ability to present information clearly and concisely in writing or verbally, with excellent written and spoken French
  3. Fluent in verbal and written English 
  4. Ability to negotiate and influence, challenge and question 
  5. Ability to create and maintain procurement, administrative, asset management systems.
  6. Able to prioritize own and others work to tight work deadlines.
  • Travel:  10% Domestic/international travel is required. 
  • On call: 10%
  • Physically fit and healthy
  • Proficiency in oral and written communications in English and Arabic Working experience in Procurement or similar







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