Fleet Management 

• Support in in determining vehicle requirements of HO and Zonal offices 
• Manage vehicles and communication devices allocated for Head Office
• Manage contract for hired vehicles and make sure service is delivered as per the agreement
• Ensure /vehicle request procedures are done through the system
• Manage and train drivers assigned for Head Office.   And make sure fleet management procedures and security standards are adhered 
• Plan for ground transportation of IAs, visitors and local staffs traveling to response areas.
• Vehicle request, log sheet, maintenance expenses are reported and documents well
• Ensure spare engine key are kept safe and do spot check and follow up drivers and authorized personnel is not modified or duplicated & report immediately if at all observed
• Ensure incidents are reported within 24 hours of the occurrence to HO Administration and follow up for timely settlement of the claims request
• Support in the process of identifying proper vehicle and motorbike insurance company
• Fuel provision and consumption tracking for HO and timely fuel replenishment to avoid any shortage on fuel stock that might affect the set Response plan. 
• Track vehicle movement schedule and manage daily allocation of pooled vehicles

Management of Fleet Compliance  

• Make annual REAM update in REAM and ensure all vehicles and motorbikes are registered and ensured globally
• Comprehensive Insurance (local) for all WVS motors
• Maintain ownership certificate for all WVS motors
• Maintain annual operations cards (license) for WVS motors
• Safe and equipped vehicles with fire extinguisher and first aid kits all the times
• Filing and recording of vehicle related documents that related but not limited to, accident, disposal, sold, stolen, donated and lend
• Ensure yearly HAC system update with up-to date information.

Logistics Management 

• Support in Negotiation of contracts with local vendors of transport, fuel, storage space.
• Support warehouse management planning (location, layout, storing, tracking, etc.)
• Support the delivery of Non-Food Items (NFI) materials to Zonal warehouses.  Implement load, ship set and throughput planning
• Conduct warehouse inspections and planned and impromptu stock inspections and audits
• Prepare monthly reports on all supplies and inventories
• Coordinate with other humanitarian actors in Port Sudan (e.g. UN/WFP) for shared storage space e.g. Humanitarian Staging Area
• Support in custom clearance of GIK and it is effectively tracked and monitored including planned and impromptu stock inspection and audit
• Coordinate with Operations Non-Food Items (NFI) and Goods In Kind (GIK) Coordinator regarding distribution of Goods In Kind (GIK) from Customs to Zonal Response Areas
• Maintain inventory records and share with program leads and Operations management

Warehouse Management

• Guide and work closely with Warehouse Supervisor to ensure a proper and secured storage of the items at warehouse and keep updated scale of monthly inventory report. Also make a periodical check to identify and recommend asset that might be subject to be disposed
• To ensure a perfect application of warehouse management system and develop the required work promotion plan from time to time according to operations module. 

Payment Process and Documentation

• Make ongoing reconciliation of payment fuel, maintenance, custom office, storage space providers and Finance 
• Process fuel, maintenance and related payments are done timely and expenses are distributed to all projects
• Process custom clearance, and related fees in a timely manner
• Produce monthly MMR and submit to supervisor

People Management:

People Management 

• Drivers are trained and manage to deliver the transport service. 
• Performance appraisals and feedback is given with P&C timeline and documented well