Vacancy: LIAISON OFFICER @ Medecins sans Frontieres Spain Closing: 02/August/2025

- Job closed -

LIAISON OFFICER
Medecins sans Frontieres Spain

Médecins Sans Frontières (MSF) - Spain is an independent international medical humanitarian organisation that delivers emergency aid in more than 60 countries to people affected by armed conflict, epidemics, natural or man-made disasters or exclusion from healthcare.

Sudan | MSF medical and humanitarian aid

Job Code: OT01800

Salary: 986 USD

Section/Unit: Operations

Grade Level: 5

Supervisor: Project Coordinator / HRFIN Manager

No. of Post: 1

Duty Station: Khartoum State

Duration: 6 Months

Closing Date: 02 August 2025

Background:

The Liaison Officer plays a vital role in supporting MSF’s operations by managing external administrative procedures and maintaining professional relationships with key authorities. Working closely with the Project Coordinator and HR/Finance Manager, the Liaison Officer ensures all legal and logistical requirements are met in line with MSF protocols and national regulations

Duties and responsibilities:

Ensuring timely processing and follow-up of travel permits, visas, residency and work permits for MSF staff in collaboration with HAC, LO, MI, and other relevant bodies.
Supporting cargo clearance processes in coordination with HAC, GIS, MI and the logistics department, ensuring smooth movement of supplies across states.
Maintaining up-to-date knowledge of administrative and legal procedures, and sharing relevant updates with the coordination team.
Preparing official letters and documentation to relevant authorities (e.g. HAC, LO), and ensuring all administrative files are properly organized and accessible.
Establishing and maintaining professional relationships with external stakeholders and government authorities.
Representing MSF in meetings related to administrative processes when required.
Ensuring that all MSF operations are carried out in accordance with the Memorandum of Understanding and applicable laws.
Preventing and reporting any form of irregular or illegal payment, and actively promoting MSF’s principles and values.
Updating and maintaining a complete list of useful contacts, including government counterparts and administrative offices.
Performing any other tasks assigned by the Project Coordinator or HR/Finance Manager related to administrative follow-up and liaison responsibilities.

Minimum Qualification, Skills and Experience Required:

Education: Completed secondary education. A diploma in administration, communication, or legal studies is an asset.

Experience: At least 1 year of relevant experience in administrative or liaison roles, with HAC, Ministry of Foreign Affairs, Customs, or similar entities.

Languages: Arabic: Fluent (spoken and written) – required

English: Intermediate level – ability to communicate and write basic official correspondence

IT Skills: Basic computer literacy, including use of Microsoft Word, Excel, and Internet applications

Desirable (Strong Assets)

Previous experience working with MSF or other medical-humanitarian organizations

Interested candidates are requested to submit their application to the KHARTOUM STATE, HAC-OFFICE IN Khartoum, Almujahdeen Africa St, in a sealed envelope mentioning (MSF Spain – application for LIAISON OFFICER)

HAC Officer Google Maps Location: https://maps.app.goo.gl/YnsP4XrQVLxVocyu7?g_st=ipc

Applications must be submitted in English Language including:

✓ Motivation letter in English.
✓ Updated CV in English.

✓ Copy of Personal national ID / Passport.

✓ Copy of relevant educational diplomas.

✓ Copy of relevant work certificates.

✓ Copy of others relevant documents.

Test and interview will be carried out in English.

Only short-listed candidates will be contacted.

Administrative conditions:

This job profile can be adapted and/or changed according to the evolution of the activities, evolution of the Mission. and the program needs.
The general conditions are detailed in the staff regulations, work contract and health policy.

Confidentiality is the basis for a trustful relationship between patient and health staff. It concerns the provision of privacy as well as the handling of individual personal/ medical information according to medical ethics.

Confidentiality is required and demanded at any time, violation of this will result in immediate administrative action!

YOU ARE PART OF MEDECINS SANS FRONTIERES:

You are expected to treat all the persons you get involved with (beneficiaries, soldiers, villagers, etc... respectfully without regard of their political or ethnical background. Do not speak about your political opinions and take the time to explain to as many people as possible about MSF mission and about our work in Sudan.

MSF is a civil society initiative that brings together individuals committed to the assistance of other human beings in crisis. As such MSF is by choice an association. Each individual working with MSF does it out of conviction and is ready to uphold the values and principles of MSF. MSF OCBA is a people-focused humanitarian organization that offers a diverse, collaborative, and inclusive work environment. We believe this approach enhances our work and we are committed to equity in employment. We embrace diverse backgrounds of people working together to exhibit their passion in action for the social mission of MSF. All applications will be treated with the strictest confidence. MSF provides a work environment that reflects the values of gender equality, teamwork, integrity and a healthy balance of work and life. MSF does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment and discrimination. All selected candidates will, therefore, undergo reference checks.