To ensure effective, efficient, and ethical procurement of goods and services in support of the organization's humanitarian and development programs. The Procurement Officer will uphold transparency, accountability, and compliance with both internal policies and donor regulations.

1. Procurement Planning & Coordination
• Work closely with program teams to plan procurement needs based on project requirements.
• Maintain and update the procurement plan in alignment with project timelines.
• Identify and engage reliable suppliers; solicit and evaluate quotations based on detailed specifications and quality standards.
• Ensure competitive and transparent procurement processes, and supplier selection.
• Develop, manage, and routinely update a comprehensive and vetted vendor database.
2. Market Assessment & Supplier Evaluation
• Conduct regular market surveys to assess availability, quality, and cost of goods/services.
• Evaluate and monitor supplier performance to ensure compliance with service level agreements.
3. Contract Management
• Prepare and manage purchase orders and procurement contracts in compliance with policies.
• Ensure suppliers meet delivery deadlines and agreed terms and conditions.
4. Documentation & Compliance
• Maintain accurate and complete procurement records.
• Ensure procurement activities comply with donor and internal policies, including procurement thresholds, approvals, and documentation standards.
5. Risk Management & Ethics
• Promote and uphold ethical procurement practices, including transparency, conflict of interest disclosures, and the implementation of anti-fraud measures.
• Promptly report any irregularities, violations, or concerns related to procurement procedures to the appropriate authority.

6. Budget Management Support
• Ensure procurement activities align with approved budgets and funding requirements.
• Support the finance team with documentation for budget tracking and donor reporting.
7. Audit & Reporting
• Prepare procurement reports (weekly, monthly) for internal use and donor reporting.
• Support internal and external audits by providing required procurement documentation.

8. Emergency Procurement
• Coordinate urgent procurements during emergency responses while maintaining compliance with emergency procurement policies.
9. Support & Training
• Support staff in procurement procedures and provide training when needed.
• Liaise with finance and logistics departments for timely processing and coordination
 

Minimum Qualification and Experience Required

• Bachelor’s degree in Procurement, Business Administration, Logistics, or related field.
• Minimum 3-4 years of relevant procurement experience, preferably in a humanitarian or NGO setting.
• Familiarity with donor regulations (e.g., UN, USAID, EU) is an advantage.
• Strong negotiation, communication, and organizational skills.
• Proficiency in MS Office and procurement software/tools  with excellent written and verbal communication skills.

  Key Competencies:

• High integrity and professionalism.
• Strong attention to detail and accuracy.
• Ability to prioritize and work under pressure.
• Commitment to the mission and values of Sadagaat charity organization & humanitarian work.

   Preferred Certifications:

• CIPS (Chartered Institute of Procurement and Supply).
• CPSM (Certified Professional in Supply Management).