| MAJOR RESPONSIBILITES |
| % of time | Activity | End Results |
Financial Reporting and Analysis 30% | - Post financial data transactions into the accounting system.
- Consolidate and submit accurate specific project funding requests.
- Ensure timely preparation and review of bank reconciliation statements.
- Prepare and consolidate accurate financial analysis for management decision-making.
- Prepare accurate, timely donor Financial Reports, review them with project managers or officers, and keep review notes on file.
- Ensure timely review and recording of Employee Expense Reports.
- Ensure timely review and reconciliation of the balance sheet items directly related to assigned projects.
- Actively support sub-grantee management, capacity building, and disbursements to partners, liquidation, and financial reporting.
| - Accurate data in the Sun system
- Maintained cut-off periods.
- Adequate funds available for project implementation.
- Bank reconciliations prepared by the 7th of every month
- Clean bank records maintained.
- No over and material underspending (over 10%) in projects on a monthly basis.
- Relevant and accurate reports submitted to the relevant users in good time and review notes kept in a file.
- Advances accounted for within the finance policy terms.
- Properly aged and accurate balance sheet accounts maintained.
- Program reports prepared in time.
|
Planning, Budgeting & Budgetary control 20% | - Prepare accurate Program budgets when assigned
- Ensure accurate and quality budgets are uploaded into existing databases and systems.
- Ensure compliance with grant guidelines and other standards
- Participate in proposal writing and grant budget development as assigned.
- Conduct financial analysis for management decision-making.
- Monitor and timely communicate changes on Project Budget and Actuals System (PBAS) commitment.
- Develop realistic cash flow forecasts in line with the plans and share them with project Managers or Officers.
| - Quality and realistic budgets prepared and finalized in good time.
- WVI & donor budgeting guidelines and standards are adhered to.
- Properly maintained records for decision-making.
- Up to date PBAS maintained and reconciled with relevant reporting and accounting systems (e.g. horizon and Sun System)
- Target low maintenance on the funding request for projects under your portfolio.
|
Risk Management 15% | - Support Finance and administration in identifying and recording risks in Riskonnect and that mitigation measures are put in place.
- Provide timely support and coordination to Finance, accounting-related internal, and external audits as assigned.
- Ensure timely implementation of Finance and Accounts audit recommendations in the state.
- Ensure adherence to internal controls and WVS Policies as relates to Finance and Administration are adhered to by all staff in the region and any non-adherences are noted in a timely manner for correction and process improvement.
- Ensure timely production and review of monthly reports to address any variances in a timely manner.
| - Internal Controls are adhered to by all the staff.
- Programmes Cash and Assets are well managed and accounted for by staff and Partners.
- Programme Audits are successfully coordinated, and the prior Audit issues are implemented on time.
- Understanding of approaches in responding to risks through integrated risk management solutions platform.
- Balance sheet accounts are updated and reconciled.
- All finance-related risks are identified, recorded, and mitigated.
|
Cash Management, Payments and Coordination 10% | - Ensure maintenance of up-to-date records of cash disbursement.
- Cash flow management to ensure compliance with target low.
- Ensure timely supplier invoice payment and staff disbursements.
- Coordination of all accounting functions in the state.
- Provide technical support and leadership to staff.
| - Proper records of accounts kept.
- Maintained target low. Clean asset register maintained at all times.
- Supplier and staff disbursements made in a timely manner.
- Seamless functioning within the cluster.
- Project operations within the cluster adequately and effectively supported.
|
Asset Management 5% | - Safeguarding organization assets.
- Support the administration department to ensure that assets are properly tagged and recorded in the asset register.
- Support the Programs in asset acquisition, management, and disposal.
- Review motor vehicle reports from the administration department on a monthly basis to ascertain proper usage and efficiency.
| - Assets are properly tagged and recorded in the asset register and in the Sun system within the Cluster.
- Assets are acquired, managed, and disposed of as per policy.
- Summary motor vehicle reports reviewed on a monthly basis and important information shared with management for decision making.
|
Local partners’ capacity building. 15% | - Conduct a financial assessment of potential local partners.
- Build the financial management capacity of local partners for competence and risk reduction.
- Review MOUs and funding agreements to ensure soundness.
- Ensure timely funding of the local partners.
- Ensure that liquidation is accurate, costs are reasonable, allowable, and allocable, and are in line with the agreement.
- Review financial reports and transactions
- Monitoring the local partners to ensure compliance and for process improvements
| - Well-informed partners able to abide by World Vision Sudan and donor policies and procedures.
- Timely and proper accounting of grants as per grant agreements
- Up-to-date partner accounting reconciliation.
- Filed financial reports and review notes.
|
Others 5 % | - Any other roles that might be assigned.
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