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HR Assistant- Khartoum
Mercy Corps

Mercy Corps is a global team of humanitarians working together on the front lines of today’s biggest crises to create a future of possibility, where everyone can prosper.

Our mission: to alleviate suffering, poverty and oppression by helping people build secure, productive and just communities.

 

 


 Section/Unit: HR
 Grade Level: 5A
 Supervisor: HR Officer
 No. of Post: 1
 Duty Station: Khartoum
 Closing Date: 11 Dec 2022

 
 Background:

GENERAL POSITION SUMMARY:

 

The Human Resources (HR) Assistant is responsible for implementing the HR functions in MC Europe program and various other administrative functions under the supervisory of the HR Manger. The nominee will ensure that all administration and HR policies and procedures are communicated, implemented and monitored, and compliant with legal requirements, and that MC Europe values are upheld. The HR Assistant will ensure that policies and procedures are fair, transparent and promote equal opportunities. He/She will arrange staff development and trainings and other efforts which promote the wellbeing of staff. As a representative of MC Europe, the HR Assistant will attend meetings with other INGOs, governmental departments, and partners as appropriate.



 
 Duties and responsibilities:

ESSENTIAL JOB FUNCTIONS:

 

Human Resources Functions

  • Assist the HR Officer in establishing and maintaining standard Human Resources filing systems that monitor recruitment and selection, performance management, training and development and staff wellbeing. 
  • Represent staff concerns to the HR Officer on HR issues including health and safety. Also represents MC Europe priorities and concerns to staff on similar issues.
  • Assist the HR Officer in defining Job Descriptions, advertise and lead on recruitment processes in Khartoum and assist the HR staff in other locations for local recruitment.
  • Assist the HR Officer in assessing and identifying staff training and development needs and develop and share with the Senior Management Team (SMT) a consolidated development plan for all staff.
  • Work with line managers to conduct candidate selection processes, provide briefing and induction sessions, set objectives, monitor probation periods, hold regular catchups and annual performance appraisals. 
  • Conduct regular field trips to project sites to monitor and review human resources policies and procedures. Provide assistance to line managers and staff, as appropriate.
  • Ensure that all HR activities are compliant with national and local legislation; are within the MC Quality Standards, Operating Practices and Procedures (the National Staff Handbook) and reflect the People in Aid ‘Code of Conduct’.
  • In consultation with the Finance Department and under the supervision of the HR Officer, establish and monitor the grading and salary structure and payment procedures for National staff.
  • Assist HR Officer with the preparation of the monthly national staff payroll.
  • Liaise with MC Europe’s program team and HAC in matters regarding interviews for new hires, written and oral tests.
  • Prepare basic service contracts for contractors and consultants for the program team in Khartoum.
  • Liaise with Offline and online platforms for advertising for new jobs.

Other

  • Conduct herself/himself both professionally and personally in such a manner as to bring credit to MC Europe and not jeopardize its humanitarian mission.
  • Other duties as assigned by supervisor.

 

Organizational Learning 

As part of our commitment to organizational learning and in support of our understanding that learning organizations are more effective, efficient and relevant to the communities they serve - we expect all team members to commit 5% of their time to learning activities that benefit MC Europe as well as themselves.

 

Accountability to Beneficiaries

MC Europe team members are expected to support all efforts towards accountability, specifically to our beneficiaries and to international standards guiding international relief and development work, while actively engaging beneficiary communities as equal partners in the design, monitoring and evaluation of our field projects.


 
 Minimum Qualification, Skills and Experience Required:

KNOWLEDGE AND EXPERIENCE: 

  • Bachelor’s degree required.
  • Experience working in a fast-paced environment with minimal supervision.
  • Proven written and verbal communication skills in Arabic and English.
  • Previous HR experience as an assistant/ Officer.

 


ACCOUNTABILITY:  trainees, and any temporary help hired

REPORTS DIRECTLY TO: Human Resources Officer

WORKS DIRECTLY WITH: HR Manager, Field HR Officers and Assistants, Deputy Country Director, Head of Offices, Country program staff.









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