Job Advertisement Information:

Opening Date: 25 May 2022

Closing Date: 07 June 2022

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WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles.

Selection of staff is made on a competitive basis, and we are committed to promoting diversity and gender balance.

Would you like to join WFP Sudan’s  Administration team to coordinate and provide high quality, client-focused and value-for-money oriented administration services.? Are you ready to provide guidance to new staff members and to the design and delivery of specialized services that will change and save the lives of the most vulnerable people in Sudan? If yes, this opportunity is for you.

At WFP, we are looking for a talented Administration Associate to support our administration team in Khartoum, Sudan, to be hired on Fixed Term Contract at G6.

ABOUT WFP

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide.  The mission of WFP is to help the world achieve Zero Hunger in our lifetimes.  Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

Background and Purpose of The Assignment

The position will report to the Administrative Officer (Fleet Focal Point ) in the Admin unit and the Head of Unit. At this level the job holder is expected to demonstrate responsibility and initiative to respond independently to queries with only general guidance. There is a requirement to use judgment in dealing with unforeseen problems on a daily basis. Job holder have a level of expertise and knowledge to adapt and contribute to the development of systems and processes in order to continually improve the level of support provided. The Job holder is expected to manage resources and coach and coordinate a team of support staff.

To coordinate and provide high quality, client-focused and value-for-money oriented administration services.

KEY ACCOUNTABILITIES (not all-inclusive)

1. Verify resource requirements in the area of responsibility (WFP facilities, assets, light vehicle fleet, etc.), and assist in the identification of new requirements to facilitate efficiency and cost effectiveness of operations and services.
2. Set vehicle requirement plan and distribution for Khartoum and field offices and work out the Plan for New vehicle requisition and Plan for vehicles for disposal.
3. Responsible for provision of services such as facilities management, travel, protocol and light vehicle management related, etc., reporting any discrepancies to the supervisor for consistent and timely delivery of services, to ensure the provision of a safe and comfortable working environment for WFP staff.
4. Prepare Monthly Budget Forecast Reports for Transport Section. Produce FMS and VTS Reports whenever requested to show vehicle or fuel data for All SDCO or for a specific location
5. Support the production of various data and compile and prepare reports in order to contribute to the provision of accurate information for informative decision-making and to support the effective and timely management of WFP resources.
6. Order and follow up on all Light vehicle or drivers related goods or services, reporting any discrepancies to the supervisor for consistent and timely delivery of services.
7. Contribute to planning, monitoring and processing administrative actions related to procurement, finance, human resources, etc., including contracts with external vendors to ensure all data is accurately and timely recorded, processed in WFP corporate systems and any operational issues addressed.

8. Coordinate with external suppliers such as fuel suppliers to ensure consistent fuel supply is provided to WFP

9. Adapt and update administrative processes, supporting the implementation of operating procedures, in order to contribute to the continuous improvement of administration services in the area of responsibility.

10. Follow up and monitor the fuel entries for all locations across Sudan.

11. Answer a range of queries related to the provision of administrative services in order to support the resolution of daily issues.

12. Coordinate the activities of a team of staff working in the area, to ensure individual and team objectives are met in compliance with all relevant regulations, policies, and procedures, and performance plan.

13. Provide training and guidance to staff in interpretation of administrative procedures, policies, processes, and use of corporate systems to ensure consistency and efficiency of services provided to all clients.  

14. Any other task as assigned by the supervisor or head of unit.

STANDARD MINIMUM QUALIFICATIONS

Education: Completion of secondary school education. A post-secondary certificate in the related functional area.

Experience: Five or more years of progressively responsible work experience in general administration .

Language: Fluency  in both  English  & Arabic language.

DESIRED AT THE END OF THE CONTRACT

1. Timely and accurate data entry and analysis.

      2. Management of  Drivers.

      3. Use of WFP systems for proper reporting.

4. Follow procurement processes to ensure replenishment of fuel and other consumables

      5. Demonstrate decision making, communication and Multi tasking skills

Talented women are encouraged to apply

We look for applicants with the highest integrity and professionalism who share our humanitarian values. We commit to promote diversity, gender parity and equality between men and women.

WFP strives to build a work environment that is safe and respectful, and free of sexual harassment and abuse of authority. We believe in open communication, and every individual at WFP is treated with respect regardless of gender, age, ethnicity, religious and political beliefs, etc.

HOW TO APPLY?

To apply, please create a personal account and fill out the profile form with your personal information at http://www1.wfp.org/careers/job-openings . If you are an internal applicant, apply through your E-Recruitment profile.

In the application form, ensure filling the mandatory sections, attaching your CV, answering the pre-screening questions and agreeing on the legal statement before submitting your application.

Selection of staff is made on a competitive basis on account of potential and performance. All applicants will undergo a rigorous process which includes screening against job requirements, a technical test, and a panel interview.

DEADLINE FOR APPLICATIONS

Deadline for application is 00 June 2022.

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Qualified female applicants are especially encouraged to apply

• This positions is open to ONLY Sudanese nationals and those authorized to live and work in Sudan according to Sudanese regulations.
• WFP does not charge any fee at any stage of its recruitment process.
• WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status.