ABOUT US

We are an international development organisation putting ingenious ideas to work so people in poverty can change their world.

We help people find solutions to some of the world’s toughest problems. Challenges made worse by catastrophic climate change and persistent gender inequality. We work with communities to develop ingenious, lasting and locally owned solutions for agriculture, water and waste management, climate resilience and clean energy. And we share what works with others, so answers that start small can grow big.

We’re a global change-making group. The group consists of a UK registered charity with community projects in Africa, Asia and Latin America, an independent development publishing company and a technical consulting service. We combine these specialisms to multiply our impact and help shape a world that works better for everyone.

OUR AIMS

We help people find solutions to some of the world’s toughest problems, made worse by catastrophic climate change and persistent gender inequality. Our aims are to:

• Make agriculture work better for smallholder farmers, many of them women, so they can adapt to climate change and achieve a good standard of living
• Help more people harness the transformational effects of clean affordable energy and reduce avoidable deaths caused by smoke from indoor stoves and fires.
• Make cities in poorer countries cleaner, healthier places to live and work.
• Build disaster resilience into the lives of people threatened by hazards – reducing the risk of hazards and minimizing their impact on lives and livelihoods.

HOW WE WORK

We work on holistic solutions that change systems and have a framework to help us achieve our aims:

• Analyze the root causes of a poverty and vulnerability
• Define the change at scale we need to make
• Develop activities along three complementary paths: Demonstrate, Learn and Inspire.

• Demonstrate that our solutions are sustainable in the real world
• Learn by capturing evidence and adapting our approach
• Inspire wider support to multiply our impact.

OUR ORGANISATION

Practical Action is an unconventional, multi-disciplinary change making organisation

• A highly innovative community development charity operating in Africa, Asia and Latin America. Practical Action community projects use ingenious ideas to design, test, refine and prove new ways to overcome poverty and disadvantage and then ‘open-source’ knowledge of what works so that it can be implemented at a greater scale by others.
• A world-class consulting operation that helps socially responsible business, government policy makers and other development organizations. This draws on learnings from our own development work as well as the combined brainpower of a roster of over 2,000 expert consultants. Practical Action Consulting helps to extend the reach of our influence by providing the best advice to others, whose work can make a bigger difference.
• A well-respected specialist development publisher. Practical Action Publishing brings together development practitioners, researchers and thought leaders to create publications that stimulate discussion, strengthen peoples’ capabilities, and inspire sustainable change.

Our Vision:

Practical Action’s vision is of a world that works better for everyone.

About the Role:

This position is tasked to provide efficient and effective support to two Departments within the country office.

• Secretarial and logistical services to the Country Director (40%).
• Provision of premises facilitation and HR services to the Head of People and Culture (60%).

Scope:

Accountabilities:

The Administration and Facility Officer will be accountable to deliver the following tasks and activities of Practical Action.

Duties and Responsibilities:

Provision of administrative and logistical services to the Country Director (40%).

• To record and manage CD dairy; appointments, meetings, and conferences and/or any other events the CD should be attending or be involved in.
• To handle any required logistical support for internal and external movement of the CD; book flights and hotels (national and international) for the CD and handle all relevant efforts with UK and the field offices. 
• To develop program /schedule for the guests of the CD (national and international).
• To coordinate and organize the regular Senior Management Team and other relevant meetings; through sending invitation, agenda, and reminders, recoding and disseminating minutes, and preparing materials.
• To handle all correspondences and files and prepare reports, presentations, letters, notes for file, memos and circulate letters and circulars to all staff, such as policies and procedures.
• To follow up on the completion of the quarterly BYB with all SMT members.

Provision of premises, administrative, Vehicle & generator Management and P&C services to the Head of People and Culture (60%).

• To supervise cleaners and drivers and maintain their smooth operations.
• To prepare flight and hotel bookings for national and international staff.
• To arrange meetings and workshops, such as booking halls, stationeries, catering etc.
• To stock and distribute office consumables (stationeries, cleaning products and kitchen items).
• To maintain the running of all utilities of the office (electricity, generator, fuel…etc.).
• Managing all Practical Action offices rental contracts, initiate all due payments and contracts renewal.
• To track staff leaves plans and their implementation and ensuring accurate recording. 
• To prepare and follow-up on contracts of staff and consultants.
• To update personal files, and issuance of personnel various letters.
• To coordinate recruitments, pre-screen/shortlist position candidates, notify candidates…etc.
• To support in health insurance management internally.
• Vehicles Regulations Guidelines and Regulations.
• Vehicles papers and Roadworthy valid documents.
• Vehicles Regular check- repair and maintenance.
• Vehicle Log sheets and Logbook’s supervision for Registration of millage fuel and maintenance.
• Fuel Consumptions and Reports.
• Vehicle Daily movement’s supervision.
• Supervise Drivers & Cleaners performance and their Daily routine check of each vehicle.
• Follow up and report on any Accidents occur and traffic violations.
• Assure that all vehicles are equipped with Fire Extinguisher and safety equipment and communication device and charger.
• Ensure preventive maintenance instruction.
• Record keeping of vehicles Files updated and valid.
• Ensure that Practical action generator is always ready to function and switched when electricity if off.
• Ensure that generator is filled with fuel and that always there is at lease spare 2 barrels in place.
• Ensure that generator is regularly checked, and regular repair of Oil-Fuel filters changed on regular basis.

Other:

• Any other duties commensurate with the level and grade of the role which may from time to time, reasonably be requested by the line manager(s).

Internal and External Relationships:

• The post-holder will report directly to Head of People and Culture. There will also be close collaboration with the rest of the field teams. She/he will also work with Country Office team.

We Offer:

Practical Action offers a very remunerative wages and compensation package along the yearly contract.

How to Apply: