About RI: Relief International (RI) is a leading global organization and home to teams of humanitarian activist-professionals committed to transforming adversity into renewal for the world’s most vulnerable populations. By partnering with beneficiaries and communities on the front-lines, RI innovatively bridges the gap between immediate relief and long-term community development. RI is looking for qualified candidates to fill the vacancies mentioned herewith,

Position:                                   Medical Logistics Coordinator

Technical Reporting:                    DCD – Operations

Location:                                   Based in Khartoum with frequent travelling to field (70%)

About RI: Relief International (RI) is a leading global organization and home to teams of humanitarian activist-professionals committed to transforming adversity into renewal for the world's most vulnerable populations. By collaborating with beneficiaries and communities on the front lines, RI innovatively bridges the gap between immediate relief and long-term community development.

SUMMARY:

Relief International – Sudan is providing essential health, WASH and Nutrition services in Sudan, with interventions in North Darfur and Blue Nile states, designed to enhance delivery of integrated health, Nutrition and WASH services, expand community health and nutrition services for prevention and treatment, including hygiene and sanitation promotion.

Working under the overall responsibility of DCD Operations (with matrix reporting to the DCD – Program), the Medical Logistics Manager will be responsible for effective and efficient stock management in North Darfur, and will build capacity of and provide regular technical supervision to staff working in warehouses and stores in both ND and BNS. She/ He will be responsible for the planning, implementation and control of efficient, effective forward and reverses flow and storage of pharmaceutical and nutrition supplies, including GIK. S/He shall work closely with the Areas Managers and Technical Coordinators, Project Managers to ensure proper management of stocks and timely reporting.  Whilst the pharmacists will work under direct supervision of Health Technical Coordinator, the Medical Logistics Manager will work in collaboration with the State based Pharmacists (Pharmacy Doctors) and ensure effective and efficient management of stocks and time & quality reporting of consumption of pharmaceutical products and GIK. She/ He will also work in collaboration with the Nutrition and WASH technical Coordinators to ensure proper management of nutrition and WASH supplies.

The position will provide RI staff with technical pharma stock management guidance and ensure effective and efficient pharma stock systems are in place, and that minimum standards and best practices are being implemented, and also ensure donor’s regulations are adhered to. He/ She will be based in North Darfur, which is a highly sensitive and fast paced environment, demanding flexibility, working independently and accuracy in reporting, while complying with both RI and Donor’s rules and regulations. The Medical Logistics Manager will be expected to have strong leadership qualities, experience in project management, in warehouse and stock management, and experience in monitoring and evaluation.

Program Implementation

• Coordinate and receive all health and nutrition incoming supplies, including GIK and WASH kits, on transit from Khartoum to RI supported states in Sudan. Ensure that all supplies are verified physically against the supporting waybills.
• Coordinate the release and dispatch medical, nutrition and WASH supplies from the warehouse to their final points, ensuring that all supplies released are align to RI stock management guidelines.
• Ensure that all RI supported health facilities and nutrition sites are practicing acceptable management of medical and nutrition supplies in line with WHO standards, RI and Donor policies. The Medical Logistics Manager shall build capacity of the store keepers /Dispensers/health care and Nutrition workers on effective management of pharmaceuticals’ and nutrition supplies, including conducting physical inventory, updating stock cards, FEFO/FIFO etc.
• Ensure use that data collection and reporting tools by all HFs and online monitoring of stoke management, where applicable.
• Ensure records for warehouse & GIK trackers compiled, updated, and maintained at the box folders with hard copies in a secure place.
• Assist any other logistical staff and other program support staff on various tasks as directed, including, but not limited to, stock control, document preparation and processing.
• Assist the smooth functioning and support of all Rl-Sudan offices, including support supervision to field offices as necessary.

Medical Commodities Warehouse Management

• Prepare stocks reports for RI Sudan through required periodic reporting (i.e. weekly, Monthly, bi-annually and Annually) and ensure stock are well supported by applying required stock management tools in accordance with RI stock management procedures
• Act as focal person for warehousing & pharmaceutical supplies inventory management information management system.
• Ensure rational use of required warehouse pharma management forms and templates for proper management and reporting purposes according to RI policies.
• Lead and focus on pharmaceutical and supplies commodity reporting and participate through technical assistance in pharma procurement planning, rational drug use, pharma waste and disposal management, drug quality assurance and other related initiatives.
• Assist the Program Managers and implementing partners in pharmaceutical and commodity management at the field levels.
• Regularly inspects items (pharmaceuticals and med commodities) received for accurate count and conditions.
• Promptly flags issues and reports to DCD Operations on pharma stock misuse, loss, damage, near expiry and discrepancies.
• Supports in reviewing any pharma stock donations (GIKs) and/or any distribution and utilization plans.
• Participates and supports in the mandatory bi-annual and annual pharma stock physical verification and counting exercise.
• With other technical personnel, participates in conducting quality and quantity control exercises especially during reception of any pharma (including GIKs) prior to entering into warehouses
• Plans, and coordinates monthly spot checks on pharma stock warehouses and ensures all identified gaps are promptly addressed.

• A Bachelor’s degree in Pharmacy or Bachelor Degree in Logistics and Supply Chain Management.  Post Graduate Diploma or Master degree in related filed will be a plus
• 5 to 10 years of professional experience, out of which at least 2 years in management pharmaceutical and Nutrition supplies, including GIK (Gift in Kind)
• Vast  experience in procurement and supply, and management of pharmaceuticals
• Experience working in International NGOs or United Nation Agencies in warehouse department
• Prior experience in project design, implementation and monitoring and evaluation of HPF projects.
• Experience working in busy environment contexts within Sudan. Flexibility, ability to multitask, ability to handle pressure well and meet deadlines, ability to improvise
• Strong organizational and prioritization skills
• Computer skills and office management skills
• Human Relation skills, including integrity and ability to work with minimum supervision and under pressure preferred
• Able to work under limited supervision
• Fluent in English and in Arabic oral and written
• Excellent English Writing and reporting skills
• Honest and trustworthy.

RI Values:

We uphold the Humanitarian Principles: humanity, neutrality, impartiality, and operational independence. We affirmatively engage the most vulnerable communities. We value:

• Inclusiveness
• Transparency and Accountability
• Agility and Innovation
• Collaboration
• Sustainability

This job description may be amended in line with the activities or evolution of the mission. By signing, the employee acknowledges that he/she has read, understood and accepted this document.

RI Values:

We uphold the Humanitarian Principles: humanity, neutrality, impartiality, and operational independence. We affirmatively engage the most vulnerable communities. We value:

• Inclusiveness
• Transparency and Accountability
• Agility and Innovation
• Collaboration
• Sustainability

To apply: Please, submit your CV, work certificates and qualification to HAC Office in Khartoum o, , a telephone contact number and two professional references, or online through sudanjob.net closing date: 02.06.2022, at 14:00

• Only short-listed candidates will be contacted for the interview. To find out more about Relief International please visit our website at http://www.ri.org