Vacancy: Liason Officer @ Medecins sans Frontieres Closing: 30/May/2022

- Job closed -

Liason Officer
Medecins sans Frontieres

MSF - Swizerland - Sudan

Médecins sans Frontières is a private international medical emergency organisation. It provides assistance to populations in distress, to victims of natural or man-made disasters and to victims of armed conflicts, and does so irrespective of race, religion, creed or political convictions.

Vacancy No: 15

Gross Salary (USD): 625

Grade Level: 5

Supervisor: Liason Manager

No. of Post: 1

Duty Station: Khartoum

Duration: 1 year

Closing Date: 30 May 2022

Background:

Give support to external administrative work and to the coordination team in obtaining working/travel permits, as well as all official contacts, procedures and importation of goods, according to local and international laws and MSF procedures, in order to ensure the smooth running of MSF activities.

Duties and responsibilities:

Together with the Liaison Manager and in close collaboration with HRCO, ensure that all MSF staff has applied and obtained on time any visa, stay, travel or working permits in the mission country according to needs, and keep information on legal, administrative procedures
Maintain the support travel service in HQ informed about ongoing processes, specific situations or changes in the procedures related to visas, working permits, etc.
Know all the procedures that MSF needs to follow in order to import goods from any country and assist the mission in following these procedures, support if required the logistic/supply department of the mission.
Support if required to follow up clearances of MSF cargos and informs about any possible planned or extraordinary needs.
Establish and maintain professional contacts with relevant authorities, depending on the context and the needs of the mission.
Arrange meetings related to administrative issues for the Head of Mission or the HRCO as well as attend them.
Keep a complete and updated detailed list of all useful contacts in the Country/Mission with names, telephones, addresses and other relevant details.
Ensure, together with the MCT members that all MSF activities are running lawfully and in agreement with the Memorandum of Understanding in all administrative or customs related issues and inform about any possible risks or problems.
Ensure that no illegal money is paid to any authorities or any individual, promoting and sharing MSF principles and values at all levels.
Keep all documentation and files updated, properly filed and easily accessible for the internal users.
Support HR team in follow up with HAC for recruitments, in terms of getting approvals for vacancy announcements, arranging for appointments of HAC personnel for shortlisting , tests and interviews for vacant positions

Minimum Qualification, Skills and Experience Required:

Education	Secondary education essential. Administration or communication related studies desirable.
Experience	Essential at Least One year relevant experience in same position or positions involving administrative work of obtaining visa and travel permit, working permit of in MSF or other International NGOs.
Languages	Essential language English and Arabic
Knowledge	Essential computer literacy (word, excel and internet)

Applications must be in English language and include:

Complete CV and Copies of all certificates and diplomas mentioned in the CV.
Updated contact details (candidate’s phone number and a backup phone number)
Contact information of the previous employer/s for reference.
Sudanese National ID.

Application to MSF Switzerland Office Khartoum Eltaief or Sudan job website before 30^th May 2022.
Only short-listed candidates will be contacted.