Procurement Officer
Plan International
Plan International

 Gross Salary: 787 in USD
 Section/Unit: Support Services Department
 Grade Level: C2
 Supervisor: Procurement Specialist
 No. of Post: 1
 Duty Station: Khartoum
 Closing Date: 10 August 2020

 
 Background:

About Us:

“We strive for a just world that advances children’s rights and equality for girls”

Plan International is an independent development and humanitarian organization that advances children’s rights and equality for girls.

Working together with children and young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.

We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.

We have been building powerful partnerships for children for over 80 years, and are now active in more than 72 countries.  In Sudan, we have been active for over 40 years, and currently maintaining an operational presence in four states - Kassala, White Nile, North Kordofan and North Darfur.

This footprint is augmented by partner led emergency responses in East and West Darfur, South Kordofan and the Red Sea.

Plan International core values are:

  • We strive for lasting impact
  • We are open and accountable
  • We work well together
  • We are inclusive and empowering


 
 Duties and responsibilities:

This role undertakes the procurement services for Plan International Sudan, under the Support Services Department, the person will report directly to the Procurement Specialist. The role is tasked to ensure compliance with relevant corporate standards as well as GoS regulations and policies (i.e. taxation, registration, etc.)

 

Key Duties:

  • Accountabilities
  •  
  • Receiving incoming Purchase Requisitions (PRs), verify that required signature/ authorizations, WBS, grants numbers, date required and point of deliveries are shown on the PRs.
  • Prepare Request for Quotations and dispatch to suppliers.
  • Receive quotations/bids, presented to screening committee, Prepare quotations Analysis.
  • Provide reliable and timely weekly procurement tracking status report.
  • Prepare and implement Procurement Orders and Procurement Agreements.
  • Manage the distribution of orders to appropriate suppliers
  • Perform compliance-related spot-checks to ensure adherence to regulations and rules, as well as with the relevant contract award authority.
  • Sourcing/Selecting qualified suppliers.
  • Conduct negotiation with suppliers including negotiating best possible price, payment terms, and delivery schedules.
  • Supplier relationship management, measuring & managing supplier performance (price, delivery, and quality) and identifying supplier risks.
  •  Prepare suppliers’ payments and pass them to the Procurement Specialist for verification before forwarding the documents for approval and submission to Finance.
  • Ensure all goods and services ordered are received and dispatched to the respective locations.

 

Accountabilities

  • Procurement: Ensure a transparent and accountability, effectiveness and efficiency of procurement system in place.
  • Child Protection: always ensure the compliance and coherence of Plan’s Child Protection Policy  to safeguard and protect children from all forms of abuse;
  • Support to programmes: Oversee the planning and delivery of all general services andLogistical requirements of program work in line with established procedures e.g.: (procurements, storage, transportation and distribution);
  • Corporate Agreements: Ensure Plan International Sudan, enter into fair and value for money corporate agreements with relevant service providers, vendors and consultants (i.e. LTAs)
  • Vendors, suppliers and service providers: Conduct market search and mapping and keep updated the list of reliable and reputable main suppliers, vendors and services providers as per Plan International policies and guidelines.
  • Compliance: Ensure that all procurements are compliant to Plan International and donor standards, and that policies and procedures are institutionalized at all levels. Ensure compliance of services procured as expressed by project staff and partner organizations;
  • Tender Dossier: Put together and update all tender and acquisition dossiers of equipment and supplies and ensure compliance with Plan and the Global Fund procedures.

 
 Minimum Qualification, Skills and Experience Required:

  • BSc in Procurement or related field combined with not less than 4 years’ experience.
  • A professional qualification and membership of recognized Procurement Institution is an advantage.
  • At least 2 years’ experience working on procurement on INGOs or similar institutions.
  • Deeper understanding of the various procurement Services Policies, Procedures and Practices
  • Excellent technical knowledge on general procurement services areas as indicated by the duties above
  • Knowledge of operationalising procurement in volatile emergency conditions is an advantage
  • First-hand experience and knowledge of working in corporate support functions

 

Skills

  • Excellent written and spoken English skills
  • Proven skills in the full range of general procurement services needs including analysis, procurement, market analysis, logistics, and value for money, etc.
  • Communication – excellent negotiation and influencing skills in multi-cultural contexts

Salary and Benefits:

Plan offers a very competitive salary and benefits package to its employees. The employee shall receive a gross salary of (787) in USD. We are also known as a learning institute that builds up staff career development and provides comprehensive Talent Management Programs.

 

How to Apply:

Advertise

The closing date for the applications is 10/08/2020. Please use the title: Procurement Officer”in your application.  Please attach your CV and relevant certificates, a motivational letter explaining how your skills and experiences meet the requirements of the job, your contact details including phone and email in addition to the names and contact details of two references who know you professionally. Please note that one of the references must be your current/most recent line manager.  The complete application should be submitted through Sudanjob.net please note :

  • Only shortlisted candidates will be contacted
  • Females are strongly encouraged to apply “competitive offers are waiting for them!”

 

Child Protection Policy:

References checks will be carried out in conformity with Plan’s Child Protection Policy for the successful candidate before confirming the offer. Plan will also request for Police Clearance report before confirming the offer.  Plan is committed to implementing its equal opportunities policy, actively encourages diversity, and welcomes applications from all areas of the national community.

 




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