CASH

• Request and process internal fund transfers.
• Verify Cash Counts and Cash Registers and prepare to adjust entries approved by the Finance Manager and upload them in Serenic.
• Verify Kassala petty cash regularly and perform a least one   spot cash count a week. 
• Ensure monthly banks and cash accounts for Kassala office are reconciled andclear outstanding items regularly
• Post petty cash transactions and invoices daily or no later than the 5 following working days.

BANKS

• Ensure bank accounts are reconciled monthly.
• Ensure outstanding items are cleared monthly.
• Bank statements are regularly requested and filed for appropriate bank balance management 

PAYROLL

• Assist with monthly local staff payroll reports review and confirm submission of time sheets before payment is made.
• Ensure salaries approved to be paid through bank wires are processed in a timely manner.
• Review after staff service benefits and issue finance clearance before payment is made to the staff
• Assist the finance manager in preparing Kassala Payroll Monthly.

GENERAL ACCOUNTS

• Make sure all financial transactions and payments comply with ARC procurement policy and procedures. Payment Request Vouchers are properly filled out and appropriately approved.  All transactions are adequately supported and auditable
• Make sure bills /vouchers and other necessary supporting documents against cash advance are submitted before posting against grants.
• Review and audit all bills/vouchers/receipts (including verification of the authenticity of receipts) for its validity, accuracy, completeness, and compliance.  If authenticity of any receipt is in question, inform your supervisor immediately.
• Prepaid payable and receivable accounts reconciliation on a monthly basis and clearing regularly of outstanding items.
• Obtain all project budgets, review them, be familiar with line items and codes, and use codes properly in making any outstanding items.
• Assist with facilitating of internal and external audit /compliance activities as required in consultation with the supervisor and/or Finance Controller.
• Back-stopping of other Field Finance Officers or Field Finance Assistants as needed.
• Enter to the system (Serenic) all SDG and USD transactions and invoices on a daily basis as possible as or no later than the following 5 working days. Ensure that the description is in plain English precise and clear
• Ensure weekly and monthly field office transactions are compiled, reviewed, and posted on time for Khartoum.
• Assist the finance manager on processing grants expense accruals.
• Assist the Senior finance manager on processing payment accruals
• Assist the finance manager with rent amortizations.
• Any other tasks as may be assigned by the Finance Manager/delegate or Finance Controller. 

RECORDS MANAGEMENT

• Ensure USD & SDG documents (both hard and soft copies) properly with respect to any financial payments and receipts transactions as per ARC policies, procedures and guidelines.
• Ensure that all USD & SDG field financial and administrative documents are filed and labeled in a logical, orderly, and neat manner in order to provide for the security of documentation, ease of accessibility, and the preservation of records.
• Keep all bills/vouchers or any cash transaction documents under your responsibility in a protected place. No one should have access to any documents under your care without your knowledge.

OTHERS

• Contribute towards improvement of financial management systems including internal control systems.
• Keep supervisor informed of all activities including concerns on a regular basis
• Follow ARC policies, procedures and protocols as outlined and instructed by the management of ARC
• Carry out any other special responsibilities occasionally assigned by supervisor or/and Finance

Controller

• Exhibit the values of compassion, respect for people, team-spirit, and non-violence, simplicity in work style and integrity in daily organizational activities.
• Update programme staff on the status of spending and cash availability in Kassala

• BSc Accounting, degree in Accounting 
• 5 years of finance management experience. Preferably in INGOs sector
• Good Microsoft Word and Excel Skills
• Have English speaking and writing ability; with knowledge of local dialects

KEY BEHAVIORS & ABILITIES

• Excellent interpersonal communication skills
• Willingness to work in hardship and unsecured environment
• Willingness to work extra-hours voluntarily as required and to travel and stay in other ARC locations as required
• Good personal qualities including a cooperative and flexible attitude and being a good team player
• Demonstrate commitment to ARC’s core values and policies to meet deadlines
• Demonstrate commitment to ARC’s core values and policies

IMPORTANT

• All interested candidates are requested to submit their application letters, updated CV, educational qualifications certificates, training, experience certificates, and birth certificates/ national ID documents. to sudanjob.net, no later than the above-mentioned date.

• Only shortlisted candidates will be contacted for the written test and interview. All the recruitment process will be completed in Kassala East Sudan. i.e. written and oral interview will be done in Kassala

We are on a journey to build Alight, a new platform of amazing people and organizations providing lifesaving services and creating breakthrough solutions for and with the displaced. WeAreAlight.org
 

Alight is an Equal Opportunity Employer offering employment without regard to race, color, religion, gender, sexual orientation, gender identity, age, national origin, citizenship, physical or mental disability, or protected veteran status.  Alight complies with all applicable laws governing nondiscrimination in employment.