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Duties and responsibilities:
Responsibilities
The Head of Finance is responsible for
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efficiently dealing with queries about issues in the Finance section of the GIZ Office Khartoum
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performing tasks in compliance with GIZ’s Processes and Rules (PuR)
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correctly providing services within the team in accordance with GIZ’s requirements
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ensuring that deadlines are kept
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ensuring that accounting, payroll, payment of invoices and internal control are working based on PuR and in satisfaction with clients and customers
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leading staff members
The manager also performs the following tasks:
Tasks
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Dialogue with the Management
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TheHead of Finance
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advises his/her superior (Head of Finance and Administration and / or Management) on questions relating to the thematic area and on issues that are relevant to different groups
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Management responsibility
The Head of Finance
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is responsible for the business areas, orders and measures assigned within the section and for managing all staff who report to him/her
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manages staff in accordance with management principles and guidelines to promote a sense of corporate identity, enable employees to carry out tasks independently and create scope for creativity and innovation
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is responsible for recruiting, selecting, grading, planning the assignment of and professional development of staff members who report to him/her
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is also responsible for monitoring, managing staff and ensuring that they provide cost-effective services
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carries out the annual staff assessment and development talk for staff members who report to him/her
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plans and coordinates the Finance Department in all relevant areas, such as trainings for office and project staff, internal control, accounting, finance, financial controlling
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taking over responsibility as per signatory regulations
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Content-related tasks
The Head of Finance
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ensures internal and external networking between different groups and thinks and acts outside the boundaries of the immediate team
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designs group and working procedures in line with objectives, requirements and the client’s needs
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further develops themes and instruments in his/her working area and incorporates these into the overall context
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makes available expertise in the context of knowledge management and also advises external parties on issues from the manager’s area of responsibility
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networks with other units and takes into account management goals and requirements in providing services
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formulates solutions for complex issues and fundamental issues relating to the section
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Financial Management
The Head of Finance
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isresponsible for banking matters and managing the letter of credit
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monitors account payables/receivables of the Office and project journals and gives monthly feedback to the Head of Finance and Administration and quarterly feedback to the Country Director and if required ad hoc
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is responsible for checking invoices and settlements, local subsidies, financing agreements and consultants’ contracts
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checks transfer slips and/or other bank documents in the absence of Head of Finance and Administration
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is responsible for the invoice check in Co-soft and Pro-soft
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Payroll, taxes, social security
The Head of Finance
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Reviews and verifies monthly payroll sheets, tax, social security and overtime for national personnel
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Internal Control
The Head of Finance
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Plans, implements and assists in carrying out the annual internal control schedule and reports
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Ensures that the IC reports are submitted on time and follows up on the implementation of the IC findings in close collaboration with Internal Auditors.
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General Services
The Head of Finance
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Assists with creditor and debtor administration, including local subsidies, and agreements with national appraisers
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Processes settlements of applications for the reimbursement of travel expenses
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is responsible for ensuring that retirements are sent to the finance unit, in accordance with the agreed deadlines stipulated in the contracts (financing agreements, local subsidies, consultants’ contracts)
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facilitates operational fund transfers to projects
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provides guidance and advice in finance-related matters to projects
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organizes regular meetings with the Admin Managers of the projects and department staff
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Other duties/additional tasks
The Head of Finance
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immediately reports all problems involving finance and regulations to the Head of Finance and Administration and/or the Country Director
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maintains filing for the finance unit and keeps information confidential in accordance to corporate rules regarding data protection.
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performs other duties and tasks at the request of management
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Minimum Qualification, Skills and Experience Required:
Qualifications
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Master’s degree in accounting, Finance Management, economics or similar areas
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Professional Certificate in Finance& Accounting (ACCA, CPA or CIMA)
Professional experience
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At least 5 years’ professional experience in a comparable position with management experience
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GIZ experience in the area of Finance will be an asset
Other knowledge, additional competences
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finely tuned organisational skills and ability to work on one’s own initiative at the conceptional level
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very good working knowledge of ITC technologies (related software, phone, fax, email, the internet) and computer applications (e.g. MS Office)
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very good communication skills in English, Arabic and German language will be an asset
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very good management skills
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very good analytical skills
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