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Disaster Risk Mitigation Project Coordinator
Plan International
Plan International

 Gross Salary: 1161 USD
 Section/Unit: Programme
 Grade Level: D1
 Supervisor: Project Manager
 No. of Post: 1
 Duty Station: North Darfur– Elfasher Darfur Program Area Frequent Travel required within North Darfur state60% where project is implemented
 Closing Date: 01 July 2020

 
 Background:

About Us:

“We strive for a just world that advances children’s rights and equality for girls”

Plan International is an independent development and humanitarian organization that advances children’s rights and equality for girls.

Working together with children and young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.

We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.

We have been building powerful partnerships for children for over 80 years, and are now active in more than 72 countries.  In Sudan, we have been active for over 40 years, and currently maintaining an operational presence in four states - Kassala, White Nile, North Kordofan and North Darfur.

This footprint is augmented by partner led emergency responses in East and West Darfur, South Kordofan and the Red Sea.

Plan International core values are:

  • We strive for lasting impact
  • We are open and accountable
  • We work well together
  • We are inclusive and empowering


 
 Duties and responsibilities:

ROLE PURPOSE

Plan International is an independent child rights and humanitarian organisation committed to children living a life free of poverty, violence and injustice.We actively unite children, communities and other people who share our mission to make positive lasting changes in children’s and young people’s lives. We support children to gain the skills, knowledge and confidence they need to claim their rights to a fulfilling life, today and in the future. We place a specific focus on girls and women, who are most often left behind. We have been building powerful partnerships for children for more than 75 years, and are now active in more than 70 countries.

This role exists to ensure strong DRM input in the JR2 project activities according to strategy, proposals and plans in North Darfur.  The incumbent with other team members on the project to ensure timely and successful implementation.The post would also contribute to meet the project targets, compliance of organisational requirement and support requirement of Sudan Joint Response project. This mainly involves facilitating implementation of emergency response with focus on COVID-19 and ensure the project activities are well planned, and are able to effectively monitor and measure the progress and impact of the intervention, in close consultation with project manager.

 

Dimensions of the Role

The post holder reports to the Joint Response Project Manager based in North Darfur supported by technical specialist based in Khartoum. She/he has no direct reports nor delegated financial authority.

 

Accountabilities (SPECIFIC RESPONSIBILITIES AND FUNCTIONS):

 

  1. Support Project Management and implementation
  • Develop, review and adopt project work plans on a regular basis for assigned projects in collaboration with project manager and partner stafffollowing the logical framework.
  • Oversee DRM interventions contribute to the development of concept notes and proposals within the JR project targeted areas
  • Monitor the emergency situation within the project targeted areas in Darfur PA and map out the hazardous areas within the project targeted areas
  • Develop Emergency preparedness plan and update the plan on quarter basis
  • Provide timely coordination and guidance in the delivery of child protection in emergencies activities and ensure the mainstreaming of CP, Inclusion and DRR across other sectors in program area.
  • Tracking the achievement in coordination with M&E team and IP and document lessons learns, success stories, photos of key events where possible in effective manner.
  • Ensure quality and timely reporting and documenting of CP activities with details information that contribute to effective work plans and follow up of the planning, budgeting and risks analysis for better project implementation. This is including preparation of monthly, quarterly and yearly program progress reports.
  • Work with partners to develop human resource plans, monitoring staffing gaps and work with project managers to adequately maintain staffing for assigned grants.
  • Work with partner teams to ensure the successful completion of assigned projects including follow-ups on project close-out procedures, final close-out documentation, grant filling requirements and safe storage of final project documents in the centralized filing system.
  • Support partners to implement grants in a manner that meets contractual obligations including all follow donor and PLAN policy, procedures, rules, and regulations.
  • Participate in regular team meetings with projects team and partners to ensure projects are implemented per agreed work plans and to support them to do this.
  • Monitor project progress and expenditures in coordination with the SDNJR Project Manager and project accountant.
  • Coordinate and collaborate with technical specialists as needed to implement specific technical components of assigned projects.
  • Assist to initiate procurement of goods and services as required by assigned projects and coordinate with program support department on the timely delivery of services.
  • Ensures that Plan International’s global policies for Safeguarding Children and Young People Policy (SCYPP) and Gender Equality and Inclusion (GEI) are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.
  • Maintain coordination and close relationship with Plan’s relevant departments (programs, administration, Resource Mobilization, Accounts and M&E).

 

  1. Program and Project Information Management

 

  • Produce qualityprogress  reports, including but not limited to 4Ws to clusters, inputs for Sitreps, donor reports that demonstrate good accountability.
  • Coordinate with the partners and related clusters’ information management focal points to ensure proper coordination and information sharing mechanism are in place.
  • Support to conduct situation monitoring needs assessments, baseline surveys, evaluations, and third-party monitoring activities.
  • Assist to develop terms of references for consultancies and scope of work in assigned area.

 

  1. Policy Engagement and networking

 

  • Serve as a principal representative to state DRM thematic bodies, networks and clusters to promote effective program implementation, to create collaborative and positive partnerships and alliances, and to influence policy that maximizes the impact of the country strategy and global vision.
  • Establish links and good relationships with relevant government authorities, NGOs, academic and research institutions and the media, in the area of related to disaster risk management to draw information and knowledge for program efficiency and effectiveness.
  • Follow up and proper documentation of state government policies, strategies and plans with respect to related to disaster risk management.

 

  1. Partnership Development and Strengthening

 

  • Work with partners and coordinate training and other capacity-building initiatives as needed by specific projects with program and program support departments.
  • Work with the partners to activate and enhance partners’ preparedness plan and follow up the actions required to improve the preparedness plan implementation and quality.
  • Identify priority areas for capacity building and work with the Project Manager to provide additional training and support.
  • Ensure all disputes that may arise with partners are resolved in an amicable manner in close consultation with the project manager.

 

Key relationships

Internal Communication

  • Project Manager: Daily communications, coordination and support to seek approval and keep the PM as line manager updated on projects implementations status.
  • DRM Manager – Regular communication on global approaches, standards and procedures and to deliver quality performance of activities.
  • Child Protection Program Lead – Occasional communication when required for continuous capacity building, reporting and feedback on related child issues and way forward to overcome them with the PM kept posted
  • Support Services – occasional communication for better coordination, integration and team work to achieve inclusive integrated organizational strategy, objectives and goals

 

  • WASH & FSL Coordinator (REFLECT and VSL) – High level of communication to seek technical support in delivery module for formation and working with VSLA groups, also assure CP mainstreaming in FSL & WASH activities implementation.

 

  • Technical lead social norms and gender transformation – High level of communication, see technical support to further understand social norms and gender transformation component in the project, and changing dynamics that linked to root causes, existing opportunities for positive changes, and knowledge management process from programmatic prospective.

 

  • M&E coordinator – High level communication to ensure continues monitoring and evaluation of the project and ongoing support to IP to track the outcomes, results and outputs based on baseline report and achievements made.

 

  • Project Accountant- High level contact for communication to process request, payments, reconciliations and monitoring the budget utilization according to plans and get update on expenditure status.

 

  • Programme Area Manager – Law level of communication to report, seek approvals, sharing reports and views to strengthen the program areas and to ensure continues support for the program quality and compliance with Plan policies.

 

External Communication:

 

  • Local Implementing Partner – high level of communication with IP, as they have the overall responsible for project implementation, this requires to work closely with IP to ensure proper planning, community mobilization, implementation, access to targeted communities, good delivery of approaches, including accurate management of financial resources received. It important to ensure transparency and quality delivery of the work.

 

  • Other stakeholders and Government Line Ministries: Mostly State Council of Child Welfare (SCCW) and social Welfare, and ministry of health, community leaders, religious leaders – Medium of communication in form of sharing program updates during cash working group and task Forces which may be in monthly based and upon call for joint planning and celebrations.

 
 Minimum Qualification, Skills and Experience Required:

Presentation skills/ Abilities:

  • Demonstrate Knowledge on disaster risk management, emergency response and building resilience.
  • Have proven experience in complex emergency contexts and implementation of cash based and basic needs programming.
  • Flexibility to work in a dynamic, emergency preparedness and response-focused environment.
  • Demonstrated proactive approaches to problem-solving.
  • Strong organizational skills that reflect an ability to manage multiple priorities and time-sensitive projects and deliverables with excellent attention to detail.
  • Have Facilitation, Presentation, Negotiation, Analytical, logical, and Communication skills
  • Good knowledge of programming processes, systems and principles, and the ability to provide leadership and support to partners working at community level.
  • Ability to analyse achievements on outcome level, challenges and propose mitigation measures
  • Demonstrated leadership skills to maintain team work and to build capacity of team members, including of partners.

Personal Qualities, Competencies, and Values:

  • Responsible and energetic, Person with high integrity, ethics and honesty.
  • Ability to work under pressure.
  • Participates in open dialogue, and values the diverse opinion of others, regardless of background, culture, experience, or country assignment.
  • Commitment to excellence, adaptability, innovation, building relationships, communicating effectively, coaching and mentoring, initiating action, strategic decision making, planning and organizing, leading through vision and mission.
  • A good understanding of and commitment to gender and diversity considerations.

 

Communication skills

  1. Good Computer skills (word, excel, power point, access …etc)
  2. Good command of written and spoken English and Arabic languages.
  3. Ability to think creatively to development new ideas, present it to others and understand associated risks.

 

Knowledge and expertise

  • A minimum of Bachelor’s degree in disasters management, Social Sciences, Development Studies, Economics or other related fields. Master degree is preferable.
  • At least 3 years’ experience in a similar role,in management of emergency, DRR and resilience projects preferably within humanitarian context.
  • Proven understanding of programming concepts and human rights-based approach in development and emergencies and understand partnership management.
  • Experience in conducting capacity development programmes for partners and right holders.
  • Good skill in project cycle management, MQE and project quality standards.
  • Demonstrated ability to set up learning and development processes and strategies for partners and community groups.
  • Understanding of the context and child rights and child protection standards

 

Desirable

  • Understanding and commitment to Plan International values, mission and mandate.
  • Proven ability to influence change at an operational and strategic level based on Plan International’s Country Strategy both among staff and implementing partners

Plan International’s Values in Practice

 

We are open and accountable

  1. Promotes a culture of openness and transparency, including with sponsors and donors.
  2. Holds self and others accountable to achieve the highest standards of integrity.
  3. Consistent and fair in the treatment of people.
  4. Open about mistakes and keen to learn from them.
  5. Accountable for ensuring we are a safe organisation for all children, girls & young people

We strive for lasting impact

  1. Articulates a clear purpose for staff and sets high expectations.
  2. Creates a climate of continuous improvement, open to challenge and new ideas.
  3. Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
  4. Evidence-based and evaluates effectiveness.

We work well together

  1. Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
  2. Builds constructive relationships across Plan International to support our shared goals.
  3. Develops trusting and ‘win-win’ relationships with funders, partners and communities.
  4. Engages and works well with others outside the organization to build a better world for girls and all children.

 

We are inclusive and empowering

 

  1. Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
  2. Builds constructive relationships across Plan International to support our shared goals.
  3. Develops trusting and ‘win-win’ relationships with funders, partners and communities.
  4. Engages and works well with others outside the organization to build a better world for girls and all children.

 

Physical Environment

  1. Must work in busiest environment outside the office with multi stakeholders.
  2. Must work outside in an extremely hot and humid climate to perform her/is tasks.
  3. Must work under high stresses.
  4. Must work off hours after daily working hours when ever requirement arises.

 

Level of contact with children

  • High level: Frequent interaction with children and youth as one of the key roles the project coordinator has to demonstrate the values, ensue IP staff, communities including children and youth are safe and consulted during designing and implementation of project activities and their point of views are reflected in activities and the objectives are met, and this the core component of the project.

 

Salary and Benefits:

Plan offers a very competitive salary and benefits package to its employees. The employee shall receive a gross salary of (1161) in USD. We are also known as a learning institute that builds up staff career development and provides comprehensive Talent Management Programs.

 

How to Apply:

Please attach your CV and relevant certificates, a motivational letter explaining how your skills and experiences meet the requirements of the job, your contact details including phone and email in addition to the names and contact details of two references who know you professionally. Please note that one of the references must be your current/most recent line manager.  The complete application should be submitted via Sudanjob.net Please note :

  • Only short listed candidates will be contacted
  • Females are strongly encouraged to apply “competitive offers are waiting for them!”








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