Context

GIZ is looking for a qualified person to fill this position who can work at any duty station

1. Responsibilities

The junior procurement professional provides support in

• dealing with all questions arising in this area
• identifying relevant problems and issues and assisting in formulating implementation-oriented solutions
• further developing instruments and assisting in introducing innovation and change
• managing knowledge by disseminating and documenting know-how, experience and information

The junior procurement professional performs the following tasks:

2. Tasks

1. Purchasing, procurement

The junior procurement professional

• in accordance with GIZ regulations and possibly in consultation with Head Office, assists with local procurement of materials and equipment, invitations to tender and order processing
• maintains data relevant for procurement and tenders in ProSoft
• assists with checking invoices for goods, vouchers, payment instructions and complaints
• assists with the safe transport of goods to destination
• assists with processing claims for damage to goods
• documents and files completed order transactions in reference files or in DMS in line with GIZ’s filing rules

2. Inventory

The junior procurement professional

• is responsible for the inventory of the GIZ Office Khartoum, using OnSITE Asset as well as hard copy filing based on OuR
• is ensuring that that inventory is checked at least twice a year on completeness based on OuR and the respective report is send to HQ
• is responsible to ensure that all inventorized items have a respective inventory number

3. Telecommunication

The junior procurement professional

• Is the focal point for communication with ZAIN and / or other telecommunication / internet provider

4. Administrative services

The junior procurement professional

• Support with the facility management of the GIZ Office Khartoum
• Supports in monitoring and replenishing the stationaries for the GIZ Office Khartoum
• Implements monitoring system for the CSR

5. General tasks

The junior procurement professional

• participates in tenders, in concluding service agreements, and in the purchase of materials and equipment, advises the officer responsible for the contract and cooperation, and participates in entering into and processing financial agreements
• organises distribution of office funds and other office supplies

6. Other duties/additional tasks

The junior procurement professional

• performs other duties and tasks at the request of management

Qualifications

• BA/MSc in business management with a focus on finance, controlling, purchasing or contract management or similar area

Professional experience

• experience in this area, of an advantage is experience within GIZ

Other knowledge, additional competences

• outstanding working knowledge of ITC technologies (related software, phone, fax, email, the internet) and computer applications (e.g. MS Office)
• very good knowledge of the European language widely used in the country, ideally a knowledge of German
• willingness to upskill as required by the tasks to be performed – corresponding measures are agreed with management

• If you are interested in the position, please submit your CV and Cover letter through Sudanjob.net and E-mail: giz-recruitment-sudan@giz.de
• Only shortlisted candidates will be contact for interviews