Background:

Founded in 1933, the International Rescue Committee is a world leading non-profit humanitarian organization providing relief, rehabilitation, protection, post-conflict development, resettlement services and advocacy for those uprooted or affected by violent conflict and oppression.

Job Summary:

The Finance Assistant/Cashier is responsible to assist the Finance Officer and ensure that all accounts source records are properly and accurately recorded and all records are filed or stored in good order according to set guidelines and procedures. The Finance Assistant/Cashier is responsible for the proper security of cash disbursement and cash on hand in his/her possession. 

The post holder will be expected to support other departments in the operation to ensure that the entire department complements the financial operation to enhance operation effectively.

Finance Assistant/Cashier should be an honest, hardworking and a reliable person.

Main Responsibilities:

Specific duties

• Process and record daily financial transactions in the spread sheets, making sure that all ledgers are updated on daily basis.
• Track program/travel and salary advances for all staff, making sure that all advances are cleared before the end of the month.
• Prepare and post weekly spreadsheet transactions to general ledger.
• Processing of bank and cash transactions.
• Receive Cash Refunds from staff and charge them back to proper account codes, making sure that the Receipt Voucher is signed by the Prior and approved by the Finance Officer.
• Keep up to date records for staff program advances, to be reported to Finance officer to liquidate advances.
• Ensure that all vouchers have all supporting documentation (approval notes, goods received notes, contracts, invoices, receipts, Stamped etc.), properly reviewed and approved by concerned personnel and copies of all records are filed.
• Filing all finance records and makes it available for internal /external audit and review, and trace all documents (PRs, payments, checks, and service requests).
• Helping with finance office clerk work such as photocopying and scanning.
• Ensure that cash, checks, blank check books and other important documents are probably safe guarded in the office’s safe.
• Monitoring cash usage and requirements and advising the Finance Officer of possible unusual activity.
• Maintain good relations with bank officials, Exchange offices, and other intermediaries to resolve problems.
• To improve accounting processing and to highlight errors or omission for the observation of the Finance Officer
• Disburse and Distribution Checks to the vendors and staff of Khartoum Office.
• Prepare cash transfer requests on the direction of the Finance Officer to fulfill cash requirements of IRC’s offices in region.
• Ensure compliance with IRC procedures and guidelines.
• Responsible for all the financial records of Khartoum office and records received from main office.
• Responsible for keeping record of all the archived records.
• Participate in professional development activities, as needed or requested.
• Perform other duties, as needed or requested.
• To deputize the Finance Officer in day-to-day work during his/her absence.

Requirements:

• Bachelor’s degree in Finance, Accounting or Advance Diploma in Accounting from recognized College/Institution
• Good command in Arabic and English, both writing and speaking
• Minimum of two years of finance or accounting experience preferably with an INGO
• Experience in working with computerized accounting system, MS Office, especially Excel, Win word and Email.
• Has a good knowledge of Payroll, Staff’s Income Tax & Social Security
• Able to work under pressure, able to multitask, excellent team player and able to work in a multinational environment