The International Rescue Committee responds to the world’s worst humanitarian crises and helps people whose lives and livelihoods are shattered by conflict and disaster to survive, recover and gain control of their future.
Vacancy No: 3
Salary starting point:
721 USD
Section/Unit:
Finance
Grade Level:
8B
Supervisor:
Finance Controller
No. of Post:
1
Duty Station:
Khartoum
Duration:
12 Months
Closing Date:
03 March 2020
Background:
Background:
Founded in 1933, the International Rescue Committee is a world leading non-profit humanitarian organization providing relief, rehabilitation, protection, post-conflict development, resettlement services and advocacy for those uprooted or affected by violent conflict and oppression.
Duties and responsibilities:
Job Summary:
The Finance Officer in the Khartoum Office performs the day-to-day finance operations. He/she works with the Finance Controller in the maintenance and oversight of the accounting operations to ensure that all finance operations in Sudan are performed in accordance with IRC and country office policy and procedures. The position is based in Khartoum with frequent travel to program locations inside Sudan.
Main Responsibilities:
Specific duties
Allocate all staff cost according to their time sheets, as well as, all shared program cost to the grants according to the monthly cost allocation percentages.
Manage all aspects of day to day operations of accounting department.
Assist in the implementation of Finance policies, procedures and systems.
Ensure compliance with IRC procedures and guidelines.
Review all payment documents for proper and adequate back up.
Prepare & review requests from the cash assistance program & reconcile them with the bank
Conduct a time sheet audit for country office from time to time.
Data Entry / Accounting Records
Review expenditure spreadsheet and submit to the Finance Controller
Maintain subsidiary ledgers for advances, receivables and payables
Verify completeness and accuracy of all accounting documents.
Execute a weekly back-up of all financial ledgers on every last business day of the week
Do postings in Sun system and prepare the draft of monthly finance report for HQ.
Payroll and Taxes
Review the national staff payroll that is prepared by HR, for calculation accuracy and completeness.
Record the national payroll; ensure standard financial controls are maintained and that all payments are accurate and legitimate
Ensure proper tax grades are used and all payments to Income and Sales Tax Department are accurate and legitimate
Prepare required tax reports to Tax authorities.
Bank Operations
Process cash withdrawals from the bank and ensure timely bank payments
Liaise with bank officials in order to ensure uninterrupted bank services
Obtain monthly bank statements in the first week of the following month for all bank accounts
Prepare monthly bank reconciliation schedules.
Cash Operations / Preparation of Vouchers
Ensure internal control procedures are followed for all cash disbursement, exchanges, receipts and transfers
Inform Finance Controller of all discrepancies
Ensure that cash payments are reduced as much as possible
Other
Assist the Finance Controller in responding to internal and/or external audit requests
Provide training to program staff on finance issues
Check sub-grantee reports and arrange payments to them with FC check and CD approval
Assist the Finance Controller in donor reports preparation.
Review all Purchase Orders and Purchase Requests for proper coding and budget adequacy
Liaison with Supply Chain, Administration and Program.
In liaison with Logistics department, prepare commitment lists every month for financial obligations already entered into but not captured in financial reports.
Participate in tenders and review tender documents
Minimum Qualification, Skills and Experience Required:
Requirements:
Bachelor’s degree in Finance, Accounting or Advance Diploma in Accounting from recognized College/Institution
Minimum of three years of finance or accounting experience
Computer literate with significant experience in MS. Office, accounting package knowledge (SUN system & ERP) will be an added advantage.
Previous experience with International NGOs and/or USAID projects is highly desirable.
Effective communication skills, both written and verbal
Very good in English and Arabic
Ability to prioritize among multiple tasks and make decisions.
If you are interested in the position, please submit your CV, Cover letter, work and academics certificates through Sudan Job.
Note: please include a telephone contact number and three professional references in your cover letter.
Closing date for application 3.03.2020 at 14:00.
Only shortlisted candidates will be contacted for interview after reviewing which will be conducted by IRC HR in collaboration with HAC Labour office.
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