- Job closed -


Grants Manager or Officer
DT Global
 Duty Station: Khartoum
 Duration: One Year
 Closing Date: 05 March 2020

 
 Background:

If you prefer to apply via email, please send your CV and cover letter to sudantns@gmail.com.  Please include the title of the post “Grants Manager” you are applying for in the Subject of the email.

DT Global is hiring for a new USAID program that aims to support the new government, civil society organizations and independent media to advance key transition processes. DT Global seeks a Grants Manager to support a fast-paced, new USAID program in Khartoum, Sudan.  The Grants Manager will report to the Chief of Party. 

 

 



 
 Duties and responsibilities:

  • Assist in the development, implementation, and closeout of activities, in coordination with other GMU and project staff to ensure compliance with USAID and DT Global’s policies and procedures, the approved Activity Management Guide (AMG) and achievement of intended results.
  • Work with PDOs and other project staff, and the OTI CR and deputy CR, to analyze and evaluate grant concepts and grant agreement/award documents to ensure adherence to established grants management policies.
  • Lead the development and dissemination of best practices, tools, and resources for the grants team. This may include overseeing grant template updates, translations, and/or the development of tools that can be used by grants staff (for example, a cheat sheet on justifications for restricted eligibility for grant recipients.)
  • Provide training, mentorship and supervision of grants assistant
  • Coordinate the document management and compliance requirements for the activity clearance process. This will involve preparing activity clearance checklists and working with GMU members to ensure all documents are completed and on file according to the project development deadlines. The GM will directly prepare activity budgets, negotiation memoranda, and other environmental compliance forms.
  • Ensure the allocability, reasonableness, and allowability of activity budgets. This will include working with PDOs and grantees to develop or revise detailed grant budgets that are realistic and appropriate to the needs of the activity, and necessary market research has been conducted and is thoroughly documented in the grant file.
  • Draft and/or review grant documentation for accuracy and completeness during all stages of the activity cycle. Documents include, but are not limited to: grant agreements, negotiation memos, budgets, grant agreement modifications, grant completion certificates and deeds of donation, and environmental compliance documentation, among others. 
  • Ensure activity files are regularly maintained and updated and that relevant documents are uploaded to OTI Anywhere on a rolling basis. 
  • Ensure payment packages are sufficiently documented and ensure technical compliance with the grant agreement. The GM is also expected to ensure all required deliverables have been submitted per the grant agreement, and that all necessary approvals and payment requirements have been fulfilled.
  • Monitor grantee adherence to agreed-upon implementation plans, budgets, and timelines in order to proactively alert the COP to the need for activity amendments. These may include scope, cost, and/or time amendments necessitating approvals from USAID/OTI, and the GM is responsible for drafting and justifying the request in coordination with the PDO. 
  • Ensure that activities are closed out within required time-frames and liaise with relevant program and finance team members to ensure all required documentation is complete, accurate, and sufficient for closeout.
  • Undertake other duties as assigned by supervisor.

 


 
 Minimum Qualification, Skills and Experience Required:

  • A Bachelor’s degree required.
  • Minimum of three to five years of experience in the management and administration of grants and/or donor-funded projects, such as activity management, financial management, procurement, and/or sub-contracting. Experience with NGOs and/or community-based organizations is preferred.
  • Strong management and administrative skills, and demonstrated experience managing grants, preferably both cash and in-kind.
  • Demonstrated experience in grant management focused on ensuring that procurement, finance, logistics, and programmatic aspects are being implemented on-time and in accordance with the specifications of the approved activity.
  • Familiarity with USAID contract and grants management policies and procedures is desirable, but experience with other donor funded projects will be accepted.
  • Ability/willingness to travel throughout the country on a regular basis.
  • Ability to work in a professional and cordial manner with fellow staff members, visitors, and partner institutions including international and local NGOs, governmental entities, support organizations, and the general public.
  • Ability to work independently with minimal supervision, to prioritize multiple work assignments in an extremely fast-paced environment, to meet deadlines, and to exercise good, professional judgment that reflects positively on the image and communicates the established program message.
  • Ability to effectively use computer software including MS Word and Excel.
  • Fluent written and spoken English and Arabic required.








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