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Duties and responsibilities:
Field Coordination
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Hold weekly coordination meetings for staff, recording minutes and action points.
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Hold fortnightly meetings with individual programme sector teams and supply chain team to ensure procurement and logistics needs are being properly prioritized.
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In partnership with the Supply Chain team, develop appropriate movement plans on a weekly basis to ensure field teams are able to implement activities effectively.
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Attend Grant Management Meetings and planning meetings held at the field Level.
Administration Management
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Ensure smooth day-to-day operation of the DRC sub-base.
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Ensure strong relationships with local administrators and authorities.
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Represent DRC at relevant humanitarian coordination meetings.
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Establish strong relationships with NGOs and UN agencies operational in the AoR.
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Support visits from external parties, in coordination with the Base Manager.
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Provide weekly updates to the Base Manager.
Safety and Communication
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Act as the ‘Safety Focal Point’ (SFP) for the sub-Office.
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Keep informed about local safety issues and concerns, flag issues that may affect programmes and staff safety to the Base Manager on a weekly basis.
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Support in the timely submission of the Minimum Operational Safety Standards (MOSS) and the Safety Level System (SLS) in accordance with DRC global policy.
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Implement Safety Improvement Plan (SIP) for the Area of Responsibility.
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Ensuring that critical incidents effecting DRC operations are reported to the Base Manager immediately.
Monitoring and Reporting
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Regularly visit field sites to monitor programme implementation and seek local feedback.
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Support the preparation of narrative reports and proposals by providing contextual updates and needs assessments, as required.
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Stay abreast of developments in the humanitarian context in Sudan and provide timely analysis on key issues on a regular basis.
Additional Tasks
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Other relevant duties as directed by the Base Manager.
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The Sub-Office Coordinator may be required to stay overnight in remote environments as needed.
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Minimum Qualification, Skills and Experience Required:
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University Degree (Bachelors) in Social Sciences or Management.
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Minimum four (4) years of work experience within the humanitarian/development sector, including:
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At least two (2) years’ experience coordinating emergency programming activities.
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At least two (2) years of experience managing all aspects of a field office, including human resources, finances, logistics, administration and programme supervision.
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Fluency in English and Arabic (speaking, writing, reading).
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Strong computer skills including Word, Excel, PowerPoint and Outlook
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Effective verbal and written communication, multi-tasking, organizational, and prioritization skills
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Demonstrated experience and ability to professionally and appropriately represent the organization and negotiate and defend DRC’s interestsin line with the Humanitarian Principles.
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Strong knowledge of the local context, experience managing safety is an advantage.
All employees are expected to demonstrate DRC’ five core competencies:
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Striving for excellence: You focus on reaching results while ensuring an efficient process.
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Collaborating: You involve relevant parties and encourage feedback.
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Taking the lead: You take ownership and initiative while aiming for innovation.
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Communicating: You listen and speak effectively and honestly.
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Demonstrating integrity: You act in line with DRC’s vision and values.
All employees are held accountable to DRC’s Code of Conduct.I have read and understood this job description and I agree to perform the duties stated herein to the best of my ability.
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