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Finance Assistant
International Medical Corps

International Medical Corps is a global, nonprofit, humanitarian aid organization dedicated to saving lives and relieving suffering by providing emergency medical services, as well as healthcare training and development programs, to those affected by disaster, disease or conflict

 


 Gross Salary: 312 USD
 No. of Post: 1
 Duty Station: Khartoum
 Closing Date: 12 Dec 2019

 
 Background:

The Finance assistant  works under the guidance and supervision of the Senior Finance officer and is responsible for processing payments by cash/cheque/ wire transfer, collecting cheque books, bank statements from bank which essentially means that s/he acts as IMC agent on all banking issues, and in keying Cash transaction Journals/Bank transaction entries in cost point, keeping all payment vouchers in files and working on Khartoum Bank / Cash reconciliations, calculating monthly average exchanges and scanning vouchers for upload in HQ shared file.



 
 Duties and responsibilities:

  • Prepare and sign wire transfer payments, Cheque payment and cash payment vouchers and receipt vouchers using IMC standard vouchers.
  • Disburse all approved wire transfers, cheque and cash payments to payees / vendors and ensure, such payees sign receipt for receiving payments on both payment voucher and copy of cheque and stamp all invoices with PAID stamp in line with IMC Cash Handling Procedures and policies.
  • Notify supervisor when cash balance is below expected level and needs to be replenished by requesting for cash withdraw from bank.
  • Carry out cash withdrawals from the bank.
  • To record all Bank and Cash transactions in the Bank/Cash Transaction Journals (BTJ’’s/CTJ’s) when payments/transactions are done.
  • Key in all Khartoum BTJ’s /CTJ’s entries in Cost point accounting software on a daily basis.
  • Prepare Monthly Average exchange rate calculations for Khartoum BTJ’s/CTJ’s.
  • Prepare monthly Khartoum bank/ cash reconciliations on timely basis.
  • Handle all bank related issues including but not limited to: collection of bank statements, cheque books, submission of wire transfers to the bank for onwards transmission to payees, submission of cash transfers to sites to the bank etc.
  • With supervisor prepare daily cash counts reports and keep on file such daily cash reports and separate them according to currency and company, either US or UK.
  • Follow up with the Field Finance officers and ensure all the Monthly finance vouchers with complete back up are received on time in Khartoum
  • Ensure vouchers are supported by complete supporting documents before scanning and uploading to HQ shared file.
  • Ensure monthly scanning is complete and scanning checklist done before uploading monthly scanning to HQ shared file.
  • Back up all the monthly scanning in an external hard drive as provided
  • Follow up on any missing documents with the relevant departments and report back to supervisor.
  • Arranging files in the finance archives and any other location where finance files and vouchers are kept.
  • With the support of the supervisor and other finance staff be responsible for keeping a list of all files available in the finance files archives and ensure it is regularly updated
  • Be in-charge of keeping vouchers removed from files acknowledgement receipt showing who took the voucher and when it will be returned and ensure all vouchers taken out of files either for internal and external audit are returned back to their original files
  • Under the Guidance of supervisor or and colleagues, help in getting the required audit sampled vouchers, work / and schedules.
  • Cooperate with the rest of the Staff in ensuring smooth working environment, giving support where needed within the department.
  • Assist in reviewing field BTJ’s/CTJ’s / finance vouchers.
  • Support in provision of responses to Financial Control Unit (FCU) test of transactions (TOT’s).
  • Step in to fill for the other Finance assistant/ field finance officer whenever called upon, when such is absent from work.
  • Meet deadlines for all given tasks
  • Respect IMC safety and security regulations especially confidentiality in dealing with cash.
  • Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards within International Medical Corps and amongst beneficiaries served by International Medical Corps.
  • Any other duties related to this function as may be assigned from time to time by his/her supervisor.

 
 Minimum Qualification, Skills and Experience Required:

  • Related University degree especially Degree or Advanced Diploma in Finance/Accounting or Business Administration or proven job experience in an NGO setting working in either finance or accounting.
  • Fluent in both written and spoken Arabic and English languages.
  • 1 year experience in book keeping/accounting especially working in an NGO setting
  • Knowledge in Standard computer and IT skills in using MS Word, MS Excel, MS Outlook, PDF adobe, email and internet.
  • Ability to read, analyze and interpret, technical and non-technical English language
  • Excellent organisational and time management skills with the ability to prioritize tasks.
  • Flexibility, adaptability and capacity to function as a team.
  • Good communications skills

Salary and Benefits:-

  • International Medical Corps (IMC) offers a very competitive salary and benefit to its employees. The employee shall receive a monthly gross salary of USD 312.
  • Additionally IMC offers different package of allowances including 21 USD as medical allowance per month. IMC also pays one month basic salary as bonus once every year during Ramadan month {Eid Alfitr}.

 

How to Apply

  • Applicants must submit their applications, C.V, qualifications and experience certificates, nationality card, birth certificate and (3) references to HAC Office  – Khartoum @ Algamhoria Street Deadline  12th  Dec  , 2019.








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