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Country Grants Coordinator
Plan International
Plan International

 Gross Salary: 1,652 USD
 Section/Unit: Business development Unit, Country Office
 Grade Level: D2
 Supervisor: Business development Manager
 No. of Post: 2 Positions
 Duty Station: Khartoum (with Frequent Travel to field sites)
 Closing Date: 12 Dec 2019


About Us:

“We strive for a just world that advances children’s rights and equality for girls”

Plan International is an independent development and humanitarian organization that advances children’s rights and equality for girls.

Working together with children and young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.

We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.

We have been building powerful partnerships for children for over 80 years, and are now active in more than 72 countries.  In Sudan, we have been active for over 40 years, and currently maintaining an operational presence in four states - Kassala, White Nile, North Kordofan and North Darfur.

This footprint is augmented by partner led emergency responses in East and West Darfur, South Kordofan and the Red Sea.

Plan International core values are:

  • We strive for lasting impact
  • We are open and accountable
  • We work well together
  • We are inclusive and empowering

 Duties and responsibilities:

“What” is done and “why”, but not “actions” or “how”; include indicators for success

  • Setup/review and update grant management business procesess
    • Develop and kick start an action plan to institutionalize grant management systems in BD unit in line with Plan’s Grant/fund management processes and steps with a foresight of increasing grant coordination work in the context of increased resource mobilization targets.
    • Ensure grant business processes (grant set up, start up, implementation and closure) are adequately integrated across projects, departments and offices in line with Plan’s Fund and Grant management guidelines and policies.
    • Ensure grant related information ( soft and hard, SAP, proposal budgets, grant module etc..) is , consistent and reliable, recorded, updated, stored and disseminated as per donor requirements, Plan’s fund management standards and global audit framework expectations


  • Coordinates implementation of grant funded programs
    • Fund Agreement Documents (FADs) are set up for new projects as per the corporate guidelines
    • Closely follow up grant related budget income and  utilization according to the FADs and updated accordingly
    • Ensure that all active FADs are properly monitored.
    • Conducts field supports visits to monitor implementation of grant funded programs
    • Ensures Plan's grant funding policies and procedures are properly adhered to during implementation.
    • Build capacity of all field staff on SAP grant management systems and report.


  • Child Protection & gender equality mainstreaming
    • Promotes and abides by Plan policies and procedures including but not limited to:  Gender equality mainstreaming, Child Protection Policy; Code of Conduct and the related mandatory reporting responsibilities.


  • Coordinates grant reports to donors and NOs
    • Establish and maintain a systematic, effective and strong communication channel with National Offices throughout the grant management cycle.
    • Consolidate and submit grant reports timely in conformity with agreed reporting requirements with donors and/or NOs.
    • Grant related progress and final reports are submitted on time according to corporate or agreed donor guidelines.
    • Periodic reports reflect the true picture and thoroughly describe results achieved.
    • Monthly IH Grants reports are shared and discussed with the implementing Program Area and document agreements if necessary.
  • Coordinating grant funding and partnerships
    • Lead and coordinate the development of concept notes and full proposals in collaboration with (Program, finance and human resources) for the list of new opportunities.
    • Coordinate to address any comments and feedback that may come on existing pipeline (see list).
    • Facilitate kick-off for newly approved pipeline grants.
    • Review grants budgets during proposal development to ensure cost recovery has been included and negotiated.
    • Coordinate with Compliance specialist and Seconded grant coordinator on upcoming grants management training programs.
    • Maintaining good relations with donors both in country and abroad
    • Expanding donor engagement and outreach activities
    • Coordinate resource mobilization strategy revision and action planning process.
    • Promotes Plan's image in different grant related forums.
  • •        Donor visits are effectively facilitated and portray a positive image and result in on-going financial support.

 Minimum Qualification, Skills and Experience Required:

  • Bsc. Degree in Business Studies Social Sciences,Economics or related discipline.
  • A minimum of 3 years’ experience in a similar role in the NGO sector or with Multi-lateral/ Bi-lateral funding organizations.
  • Understanding of integrated development issues and critical analysis of child poverty
  • Knowledge of strategic planning processes and  theories of child-rights programming
  • Knowledge of development issues, trends, challenges and opportunities and implications to community
  • Proven ability to work collaboratively in a multidisciplinary team environment
  • Experience in grants reporting

Salary and Benefits:

Plan offers a very competitive salary and benefits package to its employees. The employee shall receive a gross salaryof (1,652) in USD. We are also known as a learning institute that builds up staff career development and provides comprehensive Talent Management Programs.


How to Apply:


The closing date for the applications is 12/12/2019. Please use the title: Grants Coordinator”in your application.  Please attach your CV and relevant certificates, a motivational letter explaining how your skills and experiences meet the requirements of the job, your contact details including phone and email in addition to the names and contact details of two references who know you professionally. Please note that one of the references must be your current/most recent line manager.  The complete application should be submitted should be as hard copy to Joint Procedures Centre at Humanitarian Aid Commission (HAC) Labor office, Gamhuria Street or via Sudanjob.net

Please note :

  • Only short listed candidates will be contacted
  • Females are strongly encouraged to apply “competitive offers are waiting for them!”


Child Protection Policy:

References checks will be carried out in conformity with Plan’s Child Protection Policy for the successful candidate before confirming the offer. Plan will also request for Police Clearance report before confirming the offer.  Plan is committed to implementing its equal opportunities policy, actively encourages diversity, and welcomes applications from all areas of the national community.

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