Organizational Context:

The Assistant Operations Data Management Officer contributes to the management of data collection and reporting activities in field operations. The incumbent liaises with relevant Officers in the regional hubs or sections in headquarters, as applicable, for technical guidance on data management. S/he may supervise some support staff.

The incumbent will have to develop and maintain databases so an excellent hands on experience is required on Sql server, Visual Studio and C# programming language. Knowledge on DevExpress and Adobe Illustrator will be an asset.

Functional Statement:

Accountability (key results that will be achieved)

• UNHCR has reliable and up-to-date data on persons of concern.
• UNHCR registration and ProGres database are maintained with high quality so that it will be used for the operational planning and producing relevant reports and statistics.

Responsibility (process and functions undertaken to achieve results)

• Manage the use, maintenance and technical support to ProGres (registration database) including planning and oversight of data collection, input and verification; produce standard and ad hoc reports, and ensure ProGres-related data entry activities are reflected in SOPs for registration, resettlement, repatriation, protection, community services, and programme activities.
• Respond to report requests from UNHCR staff, local governments, partners, donors and Headquarters.
• Keep data up-to-date, secure and accurate.
• Facilitate and /or undertake additional data collection activities including planning and coordinating data collection methodologies and analyses with relevant staff.
• Serve as the focal point for compiling and calculating statistics for resettlement, population figures, and standards and indicators, as well as for annual, periodic and requested statistical reports.
• May be required to assist in training of staff as well as staff members of implementing partners in relevant aspects of data management and provide other support to end-users of database systems.
• Liaise with relevant staff on new reporting requirements and procedures as needed; conduct data collection audits in order to ensure that no unnecessary data collection occurs and to ensure that all necessary data is being captured; create and maintain databases and spreadsheets that meet operational requirements.
• May be required to coordinate with GIS officers to ensure that data collection is compatible with GIS as necessary and assist with GIS and mapping tasks as required.
• Archive and backup database systems; ensure security of databases; perform database administrator functions.
• Perform other related duties as required.

Authority (decisions made in executing responsibilities and to achieve results)

• Authorize updates and amendments of ProGres data and the ProGres SOP.
• Design operational reports, statistics, and other relevant data collection forms.

Essential Minimum Qualifications and Professional Experience Required.  Define the educational background, the relevant job experience and the language(s) that are essential to perform the work of the position.

• Undergraduate degree (equivalent of a BA/BS) in IT, Computer Science or related fields plus minimum 1 year of previous job experience relevant to the function or in data management, statistics, analysis and information technology. Graduate degree (equivalent of a Master’s) or Doctorate degree (equivalent of a PhD) may also be accepted.
• Excellent knowledge of English and UN working language of the duty station if not English.

Required Competencies:

• Judgement and Decision Making
• Analytical Thinking
• Technological Awareness
• Planning and Organizing

Desirable Qualifications & Competencies:

• Familiarity with ProGress and registration system.
• Participation in Operational Data Management Learning Programme, Operations Management Learning Programme and Protection Learning Programme.
• Technical GIS knowledge.
• Knowledge of additional UN languages

***For National Officer positions, very good knowledge of local language and local institutions is essential***

Only short listed candidates will be notified.

Female candidates are strongly encouraged to apply

Candidate Assessments may include a written examination followed by a Competency Based Interview.