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Finance Associate
 Vacancy No: 25603
 Position Number: 00108614
 Contract Type: Fixed Term Appointment
 Grade Level: GS-7
 Duty Station: Khartoum
 Duration: One Year
 Closing Date: 11 Sept 2019


The Position:


The position is located in UNFPA Country Office at Khartoum and works in close collaboration with the Operations, Programme and projects’ staff in the Country Office (CO) and with UNFPA HQs staff to exchange information and ensure consistent service delivery. This position reports directly to the unit head in Finance.


How you can make a difference:


UNFPA is the lead UN agency for delivering a world where every pregnancy is wanted, every childbirth is safe and every young person's potential is fulfilled.  UNFPA’s new strategic plan (2018-2021), focuses on three transformative results: to end preventable maternal deaths; end unmet need for family planning; and end gender-based violence and harmful practices.

In a world where fundamental human rights are at risk, we need principled and ethical staff, who embody these international norms and standards, and who will defend them courageously and with full conviction.

UNFPA is seeking candidates that transform, inspire and deliver high impact and sustained results; we need staff who are transparent, exceptional in how they manage the resources entrusted to them and who commit to deliver excellence in programme results.


Job Purpose:


You will be responsible for providing effective and efficient financial services to internal and external clients in accordance with financial rules and regulations. You will educate and advise colleagues on proper financial procedures. She supports the office programme management and delivery through provision of financial   information.

 Duties and responsibilities:

  1. Supports Country Office Management of Financial resources:
  • Supports the  management of the Country Office budget by budget formulation, controlling allotments, monitoring expenditures, and preparing revisions according to the needs of the Country Office
  • Prepares and monitors the administrative budget and ensures financial transactions are in accordance with UNFPA financial rules and procedures. Proposes procedures to improve internal controls and efficiency and respond to audit issues.
  • Monitors the implementation of the institutional budget to ensure  that expenditure is  done as per the approved allotments, advises management of the need for  reallocation between budget lines  and secures required approvals from BSB
  • Maintains an effective financial recording and reporting system, internal control and audit follow-up, and processes financial transactions in an accurate and timely way;
  • Oversees processing of  payments in ATLAS after verification of supporting documents, correct usage of chart of accounts and budget availability
  • Participates in year-end closure activities and preparation of financial statements which requires regular liaison with HQ and prompt response to queries raised.
  • Manages and reconciles  CO Balance sheet accounts  including Staff receivables VAT and petty cash ensuring  regular reconciliation and clearance of errors
  • Works closely with UNDP CO to ensure  efficient processing of UNFPA financial Transactions
  • Review all financial /transactions entered in atlas to ensure proper use of chart of accounts
  • Monitors corporate dashboards and processes monthly and quarterly financial accountability checklists, taking needed actions to correct errors
  • Selects and enters financial data from a variety of documents, verifying accuracy by checking sources, making necessary calculations and assuring inclusion of all relevant data, and ensuring that expenditures are in accordance with UNFPA Rules and procedures and are in line with project document;
  • Initiates correspondence to verify data, answers queries and obtains additional information on financial transaction, as required
  1. Supports Country Office management of Programme Delivery:
  • Supports the monitoring of programme financial performance for all core and non-core resources by providing necessary financial information and analysis, including implementation rate against indicators/results, and detects potential over-under expenditure problems and suggests remedial action;
  • Develops tools and mechanisms for effective and efficient monitoring of  programme and project budgets, coordinates compilation of financial data and provides accurate and up-dated financial information to HQ on a continuous basis;
  • Implements corporate systems and applications in support of finance and human resource management and country office operations, creates systems and mechanisms for effective management of UNFPA resources, and advises and trains project staff
  1. Supports management of National Execution programme
  • Interprets financial policies and procedures particularly relating to NEX and provides guidance and training to staff and project managers. Strives to identify ways in which programme financial needs can be met within existing policies;
  • Monitors status of the Operating Fund Accounts and proposes action for the timely clearance of expenditures,
  • Participates is HACT assurance activities, and leads  spot checks for IPs and supports  Micro assessment
  • Prepares quarterly OFA/FACE reconciliations for all IPs,  provides support in preparation of HACT audit  documents and follows up on  audits action plans
  • Adapts processes and procedures, anticipates and manages operational requirements of programme/ project inputs under national execution in terms of personnel, sub-contracts, equipment, fellowships, study tours, and other programme and project-related events to facilitate programme/ project delivery.
  1. Supports financial Management of Common services activities
  • Reviews and monitors charges for common services and cost recovery taking into account maximum cost efficiency and represents UNFPA’s interests in related negotiations and agreements;
  • Reviews and prepares material for common system activities relating to common services and premises, cost recovery, privileges and immunities, entitlement and salary surveys, security etc.
  1. Others duties
  • Oversees the maintenance of Finance unit filing system and other financial records and documents of the Finance Section;
  • Carries out any other duties as may be required by the Head of the Finance Section or the Operations Manager.

 Minimum Qualification, Skills and Experience Required:


Completed Secondary Level Education required. First Level of University degree is desirable in the areas of Business Administration, Finance, Accounting, or Economics.


Knowledge and Experience:

  • Minimum of 7 years of relevant experience in administration, finance or office management required; 2 years of relevant finance experience at the UN or international organizations  is desirable;
  • Proficiency in current office software applications and corporate IT systems.



Fluency both written and oral, in English and Arabic.


Required Competencies:


  • Exemplifying integrity,
  • Demonstrating commitment to UNFPA and the UN system,
  • Embracing cultural diversity,
  • Embracing change

Core Competencies:

  • Achieving results,
  • Being accountable,
  • Developing and applying professional expertise/business acumen,
  • Thinking analytically and strategically,
  • Working in teams/managing ourselves and our relationships,
  • Communicating for impact

Functional Competencies:

  • Managing the organization’s financial resources
  • Managing data
  • Managing documents, correspondence and reports
  • Managing information and work flow
  • Planning, organizing and multitasking
  • Supporting financial data analysis


UNFPA Work Environment:

UNFPA provides a work environment that reflects the values of gender equality, teamwork, Embracing diversity in all its forms, integrity and a healthy balance of work and life. We are committed to maintaining our balanced gender distribution and therefore encourage women to apply. UNFPA promotes equal opportunities for all including persons with disabilities.

Compensation and Benefits:

This position offers an attractive remuneration package commensurate with the level of the post.


UNFPA offers an attractive compensation package commensurate with experience

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