(Junior) Finance and Administration Professional GIZ
Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH
GIZ assists the German Government in achieving its objectives in the field of international cooperation. GIZ offers demand-driven, tailor-made and effective services for sustainable development worldwide. Our actions are guided by the principles of sustainability. We advocate for human rights, equal opportunities and integrity, and we promote market-oriented, ecological and social economic development.
No. of Post:
1
Duty Station:
Khartoum with regular travel to Darfur if required.
Closing Date:
29 August 2019
Background:
(Junior) Finance and Administration Professional
For the project “Employment Initiative South Darfur”
Duty station is Khartoum with regular travel to Darfur if required.
Context
On behalf of the German Federal Ministry for Economic Cooperation and Development (BMZ), GIZ implements a new project to promote employment in Nyala, South Darfur. The project aims at improving the livelihoods of the local population, internally displaced persons and refugees by enhancing both the demand and supply sides of the labour market. On the demand side, we work with Nyala’s Small Industries and Crafts Union (SICU) and other private sector organisations to enhance their organisational and technical capacity to train workshop and small business owners. As a result, their businesses will become more productive and competitive and hence create additional employment. In particular, we aim at capitalising on the potential of female workshop owners and entrepreneurs.
Duties and responsibilities:
Dealing with invoices, cheques, letters, payments and respective documentsand bookkeeping software
Procurement of goods and services and preparation of respective documents
Filing documents in reference files or the internal file structure in line with GIZ’s regulations
Liaising with partners on behalf of the project, especially with regard to the organisation of the project activities, trainings and duty trips ofGIZ staff and partners to the field and abroad
Distributing information and documents to partner organisations and trainees
Assisting with financial planning, monitoring, and accounting for the project
Coordinating effectively with team colleagues in Khartoum and field offices and with the GIZ main office in Khartoum
In this context, the position holder fulfils the following tasks:
Administration
Handling/preparation of procurements of goods and service in accordance with guidelines, including the drafting of contracts and orders
Booking of hotels, venues and event catering services
Handling of a database on prices, rates and locations of accommodation, food, catering services, workshop rooms etc. and monitoring the availability of accessories and stocks
Handling of correspondence and drafting of letters and documents according to needs (English and Arabic)
Updating the filing system on a daily basis
Finance
Handling financial management, such as the handling of cash or bank payments including cash withdrawals, keepingthecash/bank book, preparing and entering vouchers, issuing cheques and transfer letters
Checking of travel expense statements of staff for approval by the superior and processing the settlements of applications for the reimbursement of travel expenses
Submitting the end-of-month accounts from the project cash andbank books and vouchers to the officer responsible
Preparing requests for rebooking of expenses
Follow-up and settlement of project receivables
Logistics, Coordination & Liaison
Communicating and liaising with UN organisations
Preparing and organising internal meetings and external appointments
Communicating and liaising with governmental and private sector project partners
Assisting international experts coming to Sudan in all logistic and administrative issues
Communication and coordination with colleagues in the project’s different field offices on all financial and administrative issues
General tasks
Interpreting and translating (Arabic-English) for project team members on their mission and of administrative and project related documents as required
Ensuring compliance with GIZ financial management and administrative regulations and procedures
Performing other duties and tasks at the request of management
Minimum Qualification, Skills and Experience Required:
BA in business administration, accounting, auditing or similar area
At least 3-5 years of professional experience in a comparable position
In-depth knowledge of and experience in finance and accounting, including respective software
Sound knowledge of public procurement
Confidential handling of data and information
Very good working knowledge of ITC technologies (related software, phone, fax, email, the internet) and computer applications (MS Office: Excel, Word, Outlook, Skype for Business)
Good management and organisational skills
Structured written communication
Ability to work proactively and in a dependable, responsible manner with great attention to detail
Very good communication skills
Willingness to upskill as required by the tasks to be performed – corresponding measures are agreed with management
Fluent written and oral knowledge of Arabic and English, German is an asset
We actively encourage applications from women and people with disabilities.
Closing date:29thAugust 2019
If you do not hear from GIZ until the 1st of October 2019, your application was not further considered.
Please submit the following documents in soft copy, in English: