ORGANIZATIONAL CONTEXT.

The Senior Admin/Finance Associate is responsible for assisting the concerned manager in the implementation of general administrative and financial management tasks. S/he will work quite independently on regular assignments with an oversight from the supervisor, who will provide general guidance and work plans for identifying work priorities and appropriate approaches; work is controlled for meeting expected results and conformity to policy and procedures.

The incumbent directly supervises some support staff. Contacts on administrative/budgetary related issues are mainly with Sections/Units/Offices within the organization both at HQ and in the Field and with local suppliers/services/ partners/national authorities on matters of importance to the Organization.

FUNCTIONAL STATEMENT.

1. Analyses and maintains an overview of the work of the office to ensure that timely administrative support is provided in general and specialised areas. Participates in the recruitment and training of General Service staff for specialised and non-specialised work.
2. Maintenance of cash books, including control of disbursements and balancing of books and ledgers. reconciliation of cash books with the bank statements. Orders actions from officials of local banks and financial institutions and obtain day to day information on exchange interest rates, financial regulations and procedures.
3. Preparation of financial data for budget estimates and financial planning. Maintenance of ledgers and accounting records for classification and recording of inancial transactions and for the reconciliation of accounts and preparation of recurring or special reports.
4. Calculation of allowances, travel claims and other payments to vendors, staff members and other claimants, experts and consultants.
5. Perform personnel administration tasks including interpretation and processing entitlements, issuance of contracts and maintenance of various personnel records and files.
6. Prepares, updates, maintains inventory records of non-expendable equipment. Orders and controls stationery supplies.
7. Monitors, controls and ensures proper implementation of assistance projects, processes and prepares related transactions, financial and administrative documents and maintains contacts with IPs and authorities, regarding UNHCR’s projects. Organize meetings with IPs to evaluate financial performance.
8. Briefs both international and national personnel on general administrative matters, provides advice and ensures administrative support as required.
9. Performs other duties as assigned by the Supervisor.

ESSENTIAL MINIMUM QUALIFICATIONS AND PROFESSIONAL EXPERIENCE REQUIRED. 

• Completion of the Secondary Education with post-secondary courses/training/diploma in Accounting or Business Administration., Commerce or Advance Training in Finance;
• Minimum 11 years of previous job experience relevant to the function;
• Knowledge of UNHCR/UN administrative and financial rules and regulations;
• Computer skills (MS office and People soft applications)
• Fluency in English and working knowledge of another relevant UN language or local language (as applicable in the duty station).

DESIRABLE QUALIFICATIONS & COMPETENCIES. 

• Knowledge and working experience of MSRP Finance and EPM Budget applications.
• Completion of  UNHCR learning programmes or specific training relevant to functions of the position.
• Knowledge of another relevant UN or local languages.

REQUIRED COMPETENCIES

Managerial Competencies

• Empowering and Building Trust
• Managing Performance
• Managing Resources

Cross-Functional Competencies

• Analytical Thinking
• Planning and Organizing