- Job closed -

Finance and Administration Officer
World Vision International
 No. of Post: 1
 Duty Station: Based South Kordfan -Kadogli
 Closing Date: 12 June 2019


The Zone Finance and Administration Officer is responsible for the oversight and coordination of all programs’ finance and administration processes within the Zone.  The incumbent is responsible for budgeting and monitoring, including the reinforcement of Finance and Administration policies. 

 Duties and responsibilities:

Cash and stock Management

  • Cash float Management
  • Ensure the proper management of travel refunds
  • Prepare cash analyses to support operations at Zone level.
  • Consolidate and review of cash requests, requisitions and advance reconciliations for submission to the Zone
  • Coordinate the collection of cheques from the Zone and distribute to the requisitioners and service providers
  • Recording and tracking of project supplies

Budgeting and budgetary

  • Supporting the Zone projects annual budgeting, including the WBS in accordance with the Partnership Budgeting Guidelines
  • Monitoring and Reporting
  • Support monthly FFR review meetings at Zone Level
  • Ensure that year end and monthly reporting processes for Programs at Zone level are completed timely, and within Partnership Budget Guidelines

Audit Coordination

  • Review project audit reports and support operations with implementation of the audit recommendations within 90 days of reporting
  • Support the provision of the requested information to the auditors

Maintain documents (soft/hard copies)

  • Risk Management and compliance
  • Support the Zonal Finance and Support Services Manager in ensuring that all staff are aware of the WV financial policies
  • Support the reporting, investigation, documentation and management of all fraudulent activities, procedural breaches, control weaknesses and other non-conforming activity as soon as it is suspected.
  • Ensure all program losses suspected and actual incidences are timely reported on Integrated Incident Management Systems (IIMS)
  • Advise staff and stakeholders on regulation and government policy changes that impact the organization and program delivery
  • Conduct spot checks on project activities such as trainings, workshops etc


Fleet and Asset Management

  • Ensure effective and efficient utilization of vehicles and motorcycles in the Zone
  • Coordinating repair and maintenance of vehicles and motorcycles
  • Recommend for asset disposal
  • Recommend for replacement of assets
  • Ensure effective utilization of office machines within the Zone


Organize venues for meetings, trainings and workshops

  • Facilitate accommodation booking for visitors
  • Ensure that meeting minutes are taken, shared and filed
  • Ensure that the office and the surrounding is clean
  • Ensure that the Stores is well managed

 Minimum Qualification, Skills and Experience Required:

  • Bachelors’ Degree in Accountancy and Finance
  • Knowledge in key Grants regulations or requirements for different donors (USAID, EU, DFID, World Bank)
  • List additional work experience preferred for this position.
  • Experience in managing statutory and donor audits
  • Some experience in people and financial management and organizational skills
  • Certification in Managing Public and multilateral Grants (USAID, UK AID, DFID, WFP, World Bank, UNICEF)

Closing date will be 12 June 2019

If interested, please submit cover letter, resume and copies of your education and work certificates of your application to world vision by email to  niemat_elKhawad@wvi.org

Monthly salary 6,585.88 SDG Based on experiences, successful candidates will receive a net salary in USD at the prevailing exchange rate.

Only shortlisted candidates will be contact for interviews

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