Lead the development of UPO Fundraising Strategy in line with five year
Identify current and potential donors both inside and over the world and this could include
both online and in person meetings.
Establish and maintain good relations with all potential donors and respond to their
requirements in timely manner.
Donor relations: Responsible for establishing partnerships with potential donors in Sudan and
the world , to grow income over the next 5 years which improves the sustainability of the
organization, including proactively securing funds from new income streams.
Fundraising: Responsible for broadening the mix of income streams, develop new streams of
income including major donors and corporates, and new types of funding such as tenders,
service contracts and technical assistance. Work closely with Director and the Program Team
to scope new opportunities to meet funding requirements.
Co-ordinate all fundraising proposals and grant contract processes within UPO: Once
opportunities are identified, this role will coordinate proposal development activities within
UPO, including co-ordination of Programme, M&E and Finance teams to develop high quality
proposals, budgets and log frames, including adherence to UPO's quality assurance processes.
Contract negotiation and start-up processes: Review, negotiate and share donor contracts to
ensure confidence in meeting contractual requirements. Coordinate start-up processes for any
new grant income, to clarify roles and responsibilities and to facilitate successful grant
Maintain clear communication channels with donors and UPO members: Maintain clear
communication channels with UPO Program teams when approaching and developing
relationships with new and existing donors. Including support for donor visits and attending
external meetings/events to promote UPO.
Respond effectively to other fundraising requests: Respond in a timely manner to information
requests from donors or other stakeholders.
Share best practices and donor trends with CP colleagues: Actively contribute to UPO as a
learning organization, particularly through sharing knowledge of new donors, donor policies,
capacity building activities in fundraising and grant management.
Grant and Contract Management
Maintain effective contract and documentation management system and processes: Ensure appropriate donor management systems, records and processes are in place, up-to-date and in compliance with UPO policy and practice. Ensure effective storage and maintenance of donor contracts and other documentation in line with donor, UPO and any local partner audit requirements.
Coordinate internal working groups responsible for donor fund management and maintain all restricted funding records. Convene any necessary working groups to address any risk that could impact effective project delivery according to donor contract and expectations. Ensure clarity on roles and responsibilities in management and monitoring of donor funds.
Monitor and coordinate compliance with donor requirements, including grant reporting: Work collaboratively with UPO's Technical, Finance, M&E and Communication teams and implementing partners to ensure all contractual funding requirements are met and delivered on time (reports, donor visits, evaluations, audits, etc), and utilization of funds does not exceed the budget. Responsible to maintain a clear reporting schedule and coordinate inputs from UPO colleagues that are required to meet donor requirements. Provide quality assurance for all aspects of donor reporting.
Coordinate high quality donor visits: Liaise with Programme staff, Regional Funding Manager, member fundraisers and the donor to ensure high quality visits.
Support risk management: Support CR and SMT by highlighting key risks related to grant- funded projects, such as under/over-spends, delayed delivery of commitments, capacity gaps, and donor relationships. Working with the SMT, this position will ensure that these risks are communicated to the Regional Funding Manager, member fundraising teams and donor in a timely manner.
Support Director of Finance to complete funding forecasts: Accurately identify funding gaps, managing match-funding obligations and tracking expenditure against grant commitments.