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Program Director
United Peace Organization

UPO is Sudanese national organization that has been established in 2009 and working since 2010. UPO seeks to build peace in Sudan through conflict mitigation and reconciliation, inspiring and furnishing the local communities with sufficient and life changing skills to capacitate and empower their living. We see a more peaceful and socio-economically and politically advanced Sudan.
 


 RESPONSIBLE FOR: Programme support , field staff , Base coordinators, project officers, and community based workers
 Grade Level: E
 Supervisor: Director
 Duty Station: Khartoum
 Duration: Three years
 Closing Date: 15 May 2019

 
 Background:

The PD will be responsible for the programme management, at front-line level. He/she will ensure timely delivery of assigned project activities, receive, revise and produce regular programme reports to management and donors. Conduct baseline surveys, need assessments, development of detailed implementation plans, assist team to set-up a local M&E system,. Guide, supervise, coach and mentor national programme team.  S/he will further evaluate efficiency and effectiveness of our community-based programming, identify unmet needs of affected population and their dependents in displaced situations in Darfur, and develop programmatic responses in consultation with UPO director.



 
 Duties and responsibilities:

  1. Programme management
  • Prepare and follow-up on project specific work plans and mainly for the following projects and activities:
  • Be the focal team leader for the assigned projects
  • Conduct regular program reviews (monthly/quarterly/annual, etc).
  • Support, coach & mentor individual programme team to develop their own individual workplans with milestones, indicators & expected results
  • Assess the present programme structure, functioning and recommend actions for improvement to the Director
  • Be instrumental in programme systematization and evaluations for programme learning purposes.
  • Contribute to the initiation, design, development, implementation of new projects.
  • Take lead in conducting baselines, needs & situation assessments.
  • Liaison between the programme technical specialists and the programme implementation team.

 

  1. Team management
  • Prepare and review project team JD to avoid overlap between different roles
  • Work with technical specialist, base coordinators and department heads  to contribute to the implementation and programme design of various projects
  • Lead field team in projects implementation and new projects design

 

  1. Reporting & Communication
  • Work with field staff and programme support to Ensure regular reports are shared with technical specialist for analysis before submission to data base Officer for compilation and entry to computer and also to ensure timely submission as per agreed deadlines
  • Work with different programme team to ensure that each project collects information on regular basis and able to generate quality reports as per schedule

 

  1. Budget & Resources Management
  • Overall management of specific project budgets
  • Check and control of relevant project expenditure
  • Ensure proper management of project resources.

 

 

JOB RESPONSIBILITIES

  • Contribute to the development and implementation, monitoring and evaluation of country strategies and plans, working closely with Programme support and field team (male & female)
  • Take-overall leadership and management of project activities and budgets as per assigned projects.
  • Support the D to director to develop overall programme planning, monitoring and reviews.
  • Work closely with the field based team in implementation and monitoring of all projects in Darfur
  • Take the lead in assessments and development of first level proposals.
  • Support the Director to manage UPO day-to-day activities in Darfur, ensuring an efficient humanitarian response and an effective, accountable use of UPO funds and compliance to checks and controls.
  • To represent UPO at relevant co-ordination bodies, for example food security coordination meeting and inter-agency meetings where necessary. 
  • To ensure that all programme activities in Darfur are firmly situated within the established humanitarian framework for response and therefore in close collaboration with the relevant local authorities, UN agencies, ICRC and NGOs. 
  • To support the Director to control and manage expenditure of UPO  programme budget, including monitoring of expenditure, supervision of the monthly finance reporting process accounts and revision and maintenance of financial controls.
  • To support the Director to identify and explore new operational and strategic opportunities for the UPO programme
  • Assess the capacity gaps, support and manage the performance of programme staff.
  • Line-manage the base coordinators in UPO operation areas and all programme staff
  • Conduct effective day-to-day supervision of all staff and community-based activities under your control.
  • Identify unmet needs of IDPs, affected population  and their dependents, returnees and host communities and to suggest and, where required, follow through with appropriate interventions.
  • Within the established framework, identify and promote innovative ways to ensure family protection in the affected areas
  • Design and develop community-based activities within the protection framework of activities already established in Darfur and in close collaboration with all relevant authorities, UN agencies, and NGOs
  • Advocate for the inclusion of peacebuilding within programmes and activities that extend outside UPO’s area of operation and build relationships with relevant authorities, UN agencies, and NGOs to identify programme gaps
  • In coordination with relevant departments provide training to local staff on all community programming activities.
  • Work with team to provide monthly narrative reports on all programme activities to the Director

 

EXTENT OF AUTHORITY

The PD is authorised/required to:

  • Take decisions within the programme component of the programme in accordance with the agreed budget and proposals
  • Operate within all UPO policies and procedures.
  • Report directly to the Director

 

 


 
 Minimum Qualification, Skills and Experience Required:

 

Essential:

  • Substantial years of experience of working in a humanitarian and development context, preferably in more than State in Sudan

 

  • Significant experience of humanitarian programme management, including resource, financial, HR and information management, at least at deputy program manager level or equivalent.

 

  • Direct experience of project appraisal, assessment, monitoring and evaluation methodologies

 

  • Demonstrated experience and successful track record of preparing funding proposals and reports for a range of donors, including bilateral and multilateral donors, trusts and foundations.

 

  • Commitment and ability to foster and support capacity building in own staff and of Local partners, including experience of managing teams

 

  • Fluent written and spoken English and the ability to write clear reports for a wide range of audiences.

 

  • Strong interpersonal skills with the ability to influence, communicate and negotiate with a wide range of people and organisations (including government) at all levels with tact, diplomacy and sensitivity to cultural differences

 

  • Numeracy and ability to prepare and monitor budgets and accounts

 

  • Ability to work to agreed deadlines

 

  • Ability to think analytically and plan strategically

 

  • Ability to live and work in often arduous conditions and undertake necessary travel in country

 

  • Empathy with UPOs mission and values

 


How to submit application:

 

Interested applicant should send their CVs to khrt@unitedpeac.org and sudan.upo@gmail.com no later than May 15, 2019. The feedback will be shared with all applicant by May 20th , 2019










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