The GIZ Office Khartoum has been re-established in March 2018. GIZ Offices are the central element of GIZ’s field structure. The GIZ Office provides human resources and commercial support services for projects in their areas. Furthermore, the GIZ Offices perform internal audits of the project administrations in the public-benefit sector.

1. Responsibilities

The Archivist / Deputy Receptionist is responsible for

• assisting a specific administrative officer with his/her tasks as instructed
• assisting with filing documents in reference files or DMS in line with GIZ’s filing rules
• responsible for scanning documents
• deputizing the receptionist

2. Tasks

1. Support for administrative officers

• photocopies and scans documents as needed
• organises and compiles information materials
• labels files in accordance with GIZ filing rules
• completes forms and tables in accordance with specific instructions from the administrative manager
• documents service requests and enquiries
• scans documents and uploads them to DMS and NAS

2. General tasks

• runs errands, e.g. paying invoices, delivering and collecting documents
• deputizes the receptionist:
• liaising with customers in a service-oriented manner on behalf of the office by providing a professional phone service, personally welcoming visitors and maintaining a high standard in the reception area
• dealing with phone calls related to GIZ
• ensuring incoming and outgoing calls are efficient and uninterrupted
• performing reception and secretariat services on a daily basis
• responsible for drivers schedule and logbook checking

3. Other duties/additional tasks

• performs other duties and tasks at the request of management

Qualifications

• certificate/diploma or similar qualification from a recognised clerical college

Professional experience

• at least 1-3 years’ professional experience in a comparable position

Other knowledge, additional competences

• good working knowledge of ITC technologies (related software, phone, fax, email, the internet) and computer applications (e.g. MS Office)
• good knowledge of the European language widely used in the country, ideally a knowledge of German
• willingness to upskill as required by the tasks to be performed – corresponding measures are agreed with management

Please note that any tasks and responsibilities carried out by the accounting professional are subject to change at the request of management.

We actively encourage applications from women and people with disabilities.

Closing date:05.05.2019

If you do not hear from GIZ until the 30^th of May 2019, your application was not further considered. Please submit the following documents in soft copy only, in English:

• CV (max. two pages)
• motivation letter (one page)

to: giz-recruitment-sudan@giz.de

Position must be entered in subject line in the e-mail. Additional documents may be requested later.

Please submit the following documents through Sudanjob.net in soft copy:

• In English CV
• Motivation letter