Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH
GIZ assists the German Government in achieving its objectives in the field of international cooperation. GIZ offers demand-driven, tailor-made and effective services for sustainable development worldwide. Our actions are guided by the principles of sustainability. We advocate for human rights, equal opportunities and integrity, and we promote market-oriented, ecological and social economic development.
Duty Station:
Gedaref
Closing Date:
02 May 2019
Background:
The officer is reporting to the Project Manager of the vocational training and food security for refugees and host communities project in Eastern Sudan.
On behalf of the German Federal Ministry for Economic Cooperation and Development (BMZ) and the Delegation of the European Union, GIZ started the implementation of a new project recentlyin Kassala and Gedaref. The project aims at improving the livelihoods of the local population and refugees alike in two areas of intervention:
Supporting the government and the private sector in improving the quality and availability of market-oriented vocational training for young women and men;
Supporting small industry unions in providing business development services (BDS) for employment-oriented growth of small and medium-sized enterprises.
Duties and responsibilities:
Tasks and responsibilities:
A. Responsibilities
Supporting consultants before arrival to Sudan.
Liaise with:
GIZ Country Office regarding visa and travel permits
GIZ Country Office regarding clearing of international shipments
GIZ Risk Management providing all requested information (SOP1, SOP2)
Maintaining an overview on presence, absence lists for staff and consultants and submitting these to Security and Risk Management in Khartoum
B. Tasks
1.Logistics
Visas and travel permits
Supporting consultants before arrival to Sudan – advising them of what documentation to complete and submit to Security and Risk Management for visa and travel permit processing.
Maintaining a database of all upcoming and resident consultants for VTC, clearly monitoring and advising on visa expiry and travel permits.
Maintaining a database of all international and regional staff at the VTC, and monitoring their visa and travel permits.
Liasing with the GIZ Country Office on timely renewal of the same.
Prepares, submits and makes follow-ups on visa applications upon request from GIZ staff.
Prepares, submits and makes follow- ups on travel permits applications for each mission.
Clearing of International shipments
Liasing with GIZ Country Office regarding clearing of international shipments
Tracking of all VTC international shipments and maintaining a monitoring tool on the stages of shipment and clearance until delivery to the VTC in Gedaref.
Liasing with GIZ Office on the regular customs overview and making sure correct documents are submitted to the relevant ministries in a timely manner.
Providing regular and systematic updates to the Project Manager on progress for each stage of shipment, clearance and delivery.
1.3 Administration
Liasing with GIZ Risk Management and providing all requested information (SOP1, SOP2)
Keeping track for all staff duty trips, both local and abroad, and completing the relevant SOP for timely submission to Security and Risk Management.
Maintaining an overview on presence, and absences lists for staff and consultants and submitting these to Security and Risk Management in Khartoum on scheduled dates.
Updating the phone cascade for circulation to staff and submission to SRM in Khartoum.
Other duties/additionalTasks
Performs other duties and tasks at the request ofmanagement
Required Qualifications, competences and experience:
Qualifications
BA in business administrationor equivalent.
Professional experience
At least 3 years’ professional experience in a comparableposition
Other Knowledge, additional competences
Outstanding knowledge of customs clearing procedures
Knowledge of visa and travel permit requirements
Very good working knowledge of ITC technologies (related software, phone, fax, email,the internet) and computer applications (e.g. MSOffice)
Willingness to upskill as required by the tasks to be performed – corresponding measures are agreed withmanagement
Fluent written and oral knowledge of Arabic andEnglish
Very goodcommunicationskills
5. Other duties/additional tasks
Performs other duties and tasks at the request of management
Minimum Qualification, Skills and Experience Required:
D. Required qualifications, competences and experience
Qualifications
At least BA in (business) administration or similar area
Very good working knowledge of ITC technologies (related software, phone, fax, email, the internet) and computer applications (e.g. MS Office)
Good management and organizational skills
Good communication skills
Willingness to up skill as required by the tasks to be performed – corresponding measures are agreed with management
Confidential and trustful handling of data and information
Highly service oriented
Fluent written and oral knowledge of Arabic and English, German is an asset
E. Professional experience
At least 3 years’ professional experience in a comparable position
Closing date: 02.05.2019
This position is open for internal and external applicants. To submit your application, send your CV and cover letter in English to:
E-mail: giz-recruitment-sudan@giz.de the name of the position you are applying for must be entered in the subject line.
The application shall not exceed 1MB. References and degrees will be requested if required and shall not be sent via e-mail.
Please submit the following documents through Sudanjob.net in soft copy:
In English CV
Motivation letter
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