ORGANIZATIONAL CONTEXT

The United Nations Industrial Development Organization (UNIDO) is a specialized agency of the United Nations. Its mandate is to promote and accelerate sustainable industrial development in developing countries and economies in transition, and is to work towards improving living conditions in the world's poorest countries by drawing on its combined global resources, international and national expertise. This consultancy is located in the Agro-Industries Technology Unit (PTC/AGR/AIT), which is part of the Agribusiness Development Branch (PTC/AGR). The Unit is responsible for technology aspects of agro-based industries in textile, leather; wood and agricultural tools for value added and job creation.

Emphasis is placed upon the design and implementation of programmes to serve sustainable development needs of the agri-businesses and related industries, including its environmental needs to be developed by governments, industries, private sector agencies, and NGOs targeting poor communities to become more resilient. The Unit provides technical support to enhance demand oriented vocational technical skills for employment creation and entrepreneurship for sustainable development.

PROJECT CONTEXT

Under the EU EUTF05–HoA–SD–11 Sudan 2016, EUR 15,000,000 million have been allocated for budgetary support to the Regional Development and Protection Programme (RDPP) in the Sudan for 2016-2019. The overall purpose of the Action is to contribute to the RDPP for supporting the Government of the Sudan (GoS): “To create an evidence-based, innovative and sustainable development and protection solution for refugees and host communities, hence providing development alternatives to irregular primary and secondary movement”. This project is part of the EU Regional Development and Protection Programme (RDPP) in the Horn of Africa, which has been set up to address some of the protection and development challenges related to forced and protracted displacement. Within this context, the United Nations Industrial Development Organization (UNIDO) will be responsible for the complementary project component item (2) entitled: “Employment and Entrepreneurship Development for Migrant Youth, Refugees, Asylum Seekers and Host Communities (EEDK-RDPP), Khartoum State, Sudan”. The specific project objective is: “To enhance employment opportunities and stimulate entrepreneurship for unemployed youth including migrants, refugees, asylum seekers and host communities in Khartoum State”. This project is being executed by UNIDO and implemented in partnership with the four vocational training and entrepreneurship employment centres (VTECs) in Khartoum State, in collaboration with the GoS and other stakeholders. Expected results of the project are as follows:

• Strengthening of the VTECs capacities and its Human Resource Development (HRD)functions, as well as strengthening the VTECs, SCVTA,NCTTE for training and educating qualified, resilient, gender sensitive skilled and employable youth, men and women in Khartoum State, including registered migrants, urban refugees and asylum seekers, host communities; and

• Increasing access to educational and vocational training services for at least 2,500 direct beneficiaries trained in marketable skills in close partnership with the private sector-for employment seeking young migrants to be combined with institutional entrepreneurship and career guidance for productive livelihoods, and ultimately contributing to the creation of sustainable sources of livelihoods and development, poverty reduction and demand-driven vocational technical training and professional skills relevant to the needs of the Sudanese industrial sector in general and to the achievement of SDG# 1,SDG #4, SDG 5, and SDG # 9 in particular.

MAIN DUTIES

Under the overall direction of UNIDO Project Manager at HQ and under the direct supervision of the Chief Technical Advisor, the Administrative and Finance Officer shall provide Administrative, Logistical and Financial support for the projects execution in Khartoum State. In particular, the incumbent shall accomplish the following:

Administrative Tasks

• Assist in procurement of equipment, supplies and services in a transparent and cost effective manner;
• Follow up on the maintenance of project  equipment and supplies;
• Organize a user friendly and easily accessible filing system;
• Draft  correspondence  and  other related documents;
• Provide logistic and administrative support to all project activities;
• Ensure administrative (including procur- ement) tasks are performed in accordance UNIDO rules and procedures;
• Maintain a personnel file including personal records, leave cards, updated contracts, and insurance policies.
• Assist in unofficial translation of Arabic documents related to the project in to English and vice-versa;
• Assist in M&E activities with regard to effectiveness and efficiency of project management

Financial tasks

• Ensure financial tasks are performed in accordance with UNIDO rules and procedures;
• Prepare financial reports and submit them to CTA and HQ in a timely manner;
• Maintain an up-to-date inventory of project equipment;
• Prepare asset transfer formalities to the counterparts
• Arrange for a project annual audit, provide the auditor with the required documents/ information, and follow up on audit recommendations;
• Maintain a petty cash account;
• Prepare periodically project financial statements for submission to HQ;
• Any other relevant tasks assigned by the CTA and other project staffs

REQUIRED COMPETENCIES

Core values:

Integrity; Professionalism and Respect for diversity

Core competencies:

Results orientation and accountability; planning and organizing; communication and trust; team orientation; client orientation; organizational development and innovation

Managerial competencies (as applicable):

Strategy and direction; managing people and performance;judgement and decision making and conflict resolution

MINIMUM ORGANIZATIONAL REQUIREMENTS

Education: Completed secondary level of education. University degree in the area of business administration or related subject would be an asset.

Technical and Functional Experience: A minimum of three years of related experience in the field of office management, business administration and funds management. Professional experience within the UN system, Donors community, NGOs and/or consultancy companies are considered an asset.

Languages: Fluency in written and spoken English and Arabic is required.

How to apply:

Prospective candidates are requested to submit their CV (with at least three references) along with a motivation letter explaining experience and suitability for the post.

The deadline for submission of applications is 4^th April 2019.

Applications should be sent to eedkrdpp@gmail.com with subject line “Administrative and Finance Officer.

Any query related to this position may be sent to the above mentioned email address only.

Only nationals and/or permanent residents of the country of the duty station are eligible to apply. Female candidates are particularly encouraged to apply.

We value your interest however, correspondence will be undertaken only with candidates who are being considered at an advanced phase of the selection process.