- Job closed -


Liaison Officer
world vision international
 Duty Station: Khartoum
 Closing Date: 17 March 2019

 
 Background:

The role of the Liaison Officer is to coordinate a smooth relationship with HAC, Immigration, Ministry of Labour and Ministry of Foreign Affairs including the transparent and timely processing of documents as a major part of the administrative support of World Vision Sudan. The position is also responsible for coordinating, standardizing and implementing the policy and procedures for management /controlling of domestic and international travel arrangements for international and local staff.



 
 Duties and responsibilities:

Visa:

  • Process Visas (Entry/Exit Visas) and provide regular update to international staff (validity and ensures timely renewal).
  • Process the requests for internationals staff to obtain foreign visas for travel through   Foreign Embassies present in Khartoum.
  • Processing domestic travel permits for international staff to different States Issue invitation letters when needed to facilitate entry visas for incoming new staff or seconded

Work Permits:

  • Organize all paperwork related to Work Permits and Residence Visas,
  • Manage regular communication with relevant staff, especially staff in remote locations such as Nyala in South Darfur.

Hospitality:

  • Adhere to WV hospitality policies and procedures to coordinate and manage the flight booking for staff (international and national).
  • Collect invoices/receipts when processing settlement of petty cash for local and international flights reservations
  • Coordinate with Administration Department in hotel bookings for staff or visitors traveling on official business in a timely and cost effective manner.
  • Deliver general guidance notes to visitors in coordination with P&C Department and Staff safety Coordinator.

Local Alliances and Networks:

  • Ensure WV Sudan engagement in key and strategic forums and networks with different INGO’s, governmental and private institutions to gain information and receive advice and updates on the current visa and permit process within Sudan.
  • Liaise and Coordinate meetings for WVI and other stakeholders, and establish liaison with Embassies and Government institutions.
  • Assist in the preparation of the needed documents for WVS registration at Federal HAC.
  • Review all Technical Agreements (TAs) before submission to Federal HAC for final validation and do permanent follow up to provide regular updates to managers.

Reporting:

  • Provide regular and weekly updates to the relevant stakeholders about news/changes on HAC/JPC policies.
  • Take responsible for building the capacity of the Liaison Officer Assistant to develop and implement personal capacity building plans, identifying specific capacity gaps and appropriate development opportunities;

PROFILE:  Core Capabilities:

Achieving Capabilities

Achieving quality results and service

Practicing accountability and integrity

Communicating information effectively

Thinking Capabilities

Thinking clearly, deeply and broadly

Understanding the Humanitarian industry

Understanding WV’s mission & operations

Practicing innovation & change

Self-managing Capabilities

Demonstrating Christ-centred life and work

Learning for growth and development

Maintaining work/life balance

Relational Capabilities

Building collaborative relationships

Practicing gender & cultural diversity

Influencing individuals & groups

Other Competencies/Attributes:

  • Must have a valid drivers’ license
  • Must have a Customer Service oriented mind-set with the ability to organize, prioritize, and delegate tasks while transferring knowledge and expertise to empower clients and users. 
  • Must have good communication and interpersonal skills.   
  • Must have the ability to effectively relate to all levels of the Sudan Office staff and management.

 
 Minimum Qualification, Skills and Experience Required:

  • Bachelor's degree in Business Administration or equivalent.
  •  Fluency in the English language (written and spoken)
  •  Familiar with Microsoft Word and Excel
  •  Excellent networking and communication skills (written and verbal)
  •  At least 3 years’ experience in a line management role
  •  Excellent administration and coordination skills and the ability to prioritize urgent tasks.

Working Environment / Conditions:

  • Work environment: Office-based
  • On call: 

 

Closing date will be 17th March 2019

If interested, please submit cover letter, resume and copies of your education and work certificates to (Humanitarian Aid Commission (HAC) Labor Office,), and share a soft copies  of  your application to world vision by email to ahmed_mustafa@wvi.org, or niemat_elKhawad@wvi.org

Monthly salary 7.566 SDG Based on experiences, successful candidates will receive a net salary in USD at the prevailing exchange rate.

Only shortlisted candidates will be contact for interviews










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