Process Visas (Entry/Exit Visas) and provide regular update to international staff (validity and ensures timely renewal).
Process the requests for internationals staff to obtain foreign visas for travel through Foreign Embassies present in Khartoum.
Processing domestic travel permits for international staff to different States Issue invitation letters when needed to facilitate entry visas for incoming new staff or seconded
Organize all paperwork related to Work Permits and Residence Visas,
Manage regular communication with relevant staff, especially staff in remote locations such as Nyala in South Darfur.
Adhere to WV hospitality policies and procedures to coordinate and manage the flight booking for staff (international and national).
Collect invoices/receipts when processing settlement of petty cash for local and international flights reservations
Coordinate with Administration Department in hotel bookings for staff or visitors traveling on official business in a timely and cost effective manner.
Deliver general guidance notes to visitors in coordination with P&C Department and Staff safety Coordinator.
Local Alliances and Networks:
Ensure WV Sudan engagement in key and strategic forums and networks with different INGO’s, governmental and private institutions to gain information and receive advice and updates on the current visa and permit process within Sudan.
Liaise and Coordinate meetings for WVI and other stakeholders, and establish liaison with Embassies and Government institutions.
Assist in the preparation of the needed documents for WVS registration at Federal HAC.
Review all Technical Agreements (TAs) before submission to Federal HAC for final validation and do permanent follow up to provide regular updates to managers.
Provide regular and weekly updates to the relevant stakeholders about news/changes on HAC/JPC policies.
Take responsible for building the capacity of the Liaison Officer Assistant to develop and implement personal capacity building plans, identifying specific capacity gaps and appropriate development opportunities;
PROFILE: Core Capabilities:
Achieving quality results and service
Practicing accountability and integrity
Communicating information effectively
Thinking clearly, deeply and broadly
Understanding the Humanitarian industry
Understanding WV’s mission & operations
Practicing innovation & change
Demonstrating Christ-centred life and work
Learning for growth and development
Maintaining work/life balance
Building collaborative relationships
Practicing gender & cultural diversity
Influencing individuals & groups
Must have a valid drivers’ license
Must have a Customer Service oriented mind-set with the ability to organize, prioritize, and delegate tasks while transferring knowledge and expertise to empower clients and users.
Must have good communication and interpersonal skills.
Must have the ability to effectively relate to all levels of the Sudan Office staff and management.