Vacancy: Senior Office Manager @ GIZ Closing: 25/Feb/2019

- Job closed -

Senior Office Manager
GIZ

Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH

GIZ assists the German Government in achieving its objectives in the field of international cooperation. GIZ offers demand-driven, tailor-made and effective services for sustainable development worldwide. Our actions are guided by the principles of sustainability. We advocate for human rights, equal opportunities and integrity, and we promote market-oriented, ecological and social economic development.

Duty Station: Khartoum and possible duty trips to other States in Sudan if required

Closing Date: 25 Feb 2019


	Background: Senior Office Manager for the Country Representative with duty station in Khartoum and possible duty trips to other States in Sudan if required.
	Duties and responsibilities: Responsibilities The Office Manager is responsible for: the secretariat ensuring the daily operational performance of all administrative tasks for the countryrepresentative a smooth communication flow, coordinating and managingappointments filing documents in hard and soft copy in line with GIZ’s filingrules The Office Manager and Personal Assistant performs the following tasks: Tasks Secretariat work andservices organizes and coordinates schedules manages incoming and outgoingcorrespondence reminds, updates and notifies the director of dailyappointments prepares and organises information materials for meetings answers, reviews, forwards and/or takescalls manages incoming and outgoing correspondence (post, fax, email) and prioritises and organisesit photocopies and scans documents asneeded participates in internal and external (team) meetings and workshops and assists indocumenting and preparing these, e.g. by taking minutes, travel requirementsetc Booking and arranging travel, visas, transport, and accommodation 2.Office coordination, office management and generalcoordination processes annual and other leave requests for contractedexperts coordinates and monitors schedules coordinates and organises meetings, incl. room bookings and preparation of equipment coordinates equipment etc. required for meetings with the responsibleperson coordinating with Risk Management for a secure officeenvironment supporting new staff in familiarizing themselves with the working environment inSudan regularly prepares a list of events and updates GIZ Sudan staffaccordingly organizes official functions and receptions 3.Administration assists in creating and maintaining a filing system for the office updates the filing system daily with incoming and outgoingcorrespondence 4.Other duties/additionaltasks performs other duties and tasks at the request ofmanagement interprets and translates texts as required welcoming and settling in visitors to the office
	Minimum Qualification, Skills and Experience Required: Required qualifications, competences and experience Qualifications At least BA in (business) administration, legal background or similarfield of study Professional experience At least 5 years professional experience in a comparableposition Other knowledge, additional competences very good working knowledge of ITC technologies (e.g. MS Office, phone, email, other applications) good organisational skills good oral and written communicationskills confidential and trustful handling of data andinformation highly serviceoriented accuracy and attention to detail ability to deliver high quality work under pressure fluent written and oral knowledge of Arabic and English, German would beanasset
	Closing date: 25^th of February 2019 If you do not hear from GIZ until the 15th of April 2019, your application was not further considered. Please submit you CV of maximum two pages and a cover letter of maximum one page to giz-recruitment-sudan@giz.de ; subject line “Senior Office Manager”. The application shall not exceed 1MB. Please also desist from sending any further certificates or attachments. References and degrees will be requested if required.
	Please submit the following documents through Sudanjob.net in soft copy: In English CV Motivation letter