- Job closed -

Logistics Officer (Workshop)
 Vacancy No: 101035
 Type of Contract: Fixed Term
 Grade Level: NOA
 Duty Station: Khartoum
 Closing Date: 18 Nov 2018

About us:

We are the largest humanitarian agency fighting hunger worldwide. Our mission is to help the world achieve Zero Hunger in our lifetimes. Every single day, we work worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need. For more information visit: http://www1.wfp.org/

At WFP, we are looking for a talented Logistics Officer to manage our fleet workshop in Khartoum, Sudan, to be hired on a Fixed-Term contract at the NOA level.

How to apply?

To apply, please create a personal account and fill out the profile form with your personal information at http://www1.wfp.org/careers/job-openings. If you are an internal applicant, apply through your E-Recruitment profile.

In the application form, ensure filling the mandatory sections, attaching your CV, answering the pre-screening questions and agreeing on the legal statement before submitting your application.

Selection of staff is made on a competitive basis on account of potential and performance. All applicants will undergo a rigorous process which includes screening against job requirements, a technical test, and a panel interview.

Talented women are encouraged to apply

We look for applicants with the highest integrity and professionalism who share our humanitarian values. We commit to promote diversity, gender parity and equality between men and women.

WFP strives to build a work environment that is safe and respectful, and free of sexual harassment and abuse of authority. We believe in open communication, and every individual at WFP is treated with respect regardless of gender, age, ethnicity, religious and political beliefs, etc.

In this pursuit, WFP assists women to balance work exigencies with personal and family responsibilities by providing an attractive compensation package, including fully paid maternity leave for 16 weeks, breastfeeding time off, and the possibility to avail of flexible working arrangements. Also, we endeavour to provide our staff, women, and men, with training and professional career development opportunities.

Key responsibilities:

As the Logistics Officer (Workshop), you will be responsible for the overall technical management and coordination functions of all repair and maintenance activities within the country. You will coordinate fleet operations in accordance to the procedures, normative guidelines and business rules as set by WFP. Specifically, you will perform the following duties:

  • Contribute towards development of fleet operational plans on the basis of the fleet size, loading capacity and effective serviceable hours of vehicles, ensuring compliance with wider logistics policies and WFP standards. Ensure that all new fleet assets are properly recorded, maintained and in turn, written off in accordance to WFP’s regulations.
  • Support logistics projects and operational day-to-day activities following standard processes, in particular with regard to vehicle maintenance, spare parts supplies and cost-effective use of the fleet to support WFP mandated activities.
  • Liaise with all vehicle and equipment users or operators within WFP on matters relating to maintenance, repair inspection & overhaul of trucks, vehicles and generators including the provision of guidance, information and assistance to ensure that utilisation is optimised, costs are minimised and all safety/ legal requirements are satisfactorily achieved. Design, implement and manage preventative maintenance schedules and ensure that these are strictly adhered to in all locations.
  • Collect and analyse data, such as vehicle maintenance history through the use of WFP’s Fleet Management System (FMS), to recommend actions to improve performance of local logistics operations: e.g. preventive maintenance, important intervention for unjustifiable cost (vehicle downtime) and vehicle age analysis. Responsible for the identification and rectification of technical problems. Identify potential warranty claims and liaise with the manufacturers to follow up all claims. Plan, implement, coordinate and manage campaigns and technical modification programs. Continuously collect and collate valuable data or information relating to improvements required for standardisation and development purposes for fleet management and communicate this information to other staff in the Fleet Unit.
  • Supervise support staff in gathering timely maintenance records and maintaining accurate data in the Fleet Management System (FMS) and acting as a point of referral and supporting them with analysis and queries. Share experience gained with other staff members and strive towards creating good team building and harmonious atmosphere.
  • Conduct portions of financial analysis and budget reviews, drawing out insights and recommending actions to the supervisor to optimise use of available funds.
  • Collate data and contribute to preparation of accurate and timely reporting, supporting a WFP wide view of logistics activities that enables informed decision making and consistency of information presented to stakeholders. Carry out research to identify optimum level of spare parts stock and consumable materials, as well as potential suppliers, with the ultimate objective to reduce costs and effective lead-time management.
  • Support the capacity building of WFP staff and partners for efficient and effective delivery of food assistance to beneficiaries (i.e. through contribution to the training materials).
  • Identify and build productive relationships with colleagues within the area of assignment as well as external stakeholders.
  • Follow logistics preparedness practices to ensure WFP are able to quickly respond and deploy needed resources to affected areas at the onset of any emergency.
  • Setup an infrastructure to ensure that all tools & equipment including special tools are stored safely and used correctly for their intended purpose.
  • Provide management oversight for the recovery of broken down vehicles and equipment, utilising proper techniques to minimise risk of damage.
  • Ensure that the quality of fuel and lubricants is in accordance to contracts and or manufacturers specifications.
  • Ensure that all repairs and maintenance performed to vehicles and machinery is in accordance to the required standards established to achieve maximum reliability with minimum downtime and quality workshop management maintained.
  • Responsible for the operational aspects to ensure that spare parts and materials are delivered to each location on a timely basis.
  • Other as required.

Standard minimum qualifications:

  • This vacancy is open to qualified Sudanese Nationals Only.
  • Completion of secondary school education.
  • At least one post-secondary professional certification in the field of Mechanic or similar.
  • A minimum of two years of relevant professional experience is required. Additional years of experience are highly desirable.
  • Proficiency in English and Arabic.

Desired qualifications:

  • University degree in Transport Economics, Supply Chain, Logistics, Engineering, Business Management or other related field is desirable. For Advanced University Degree graduates, the minimum requirement of work experience in a related field is reduced to one year.
  • Good working knowledge with the complete Microsoft Office suite is desirable.
  • Extensive experience in using a computerised Fleet Management System is highly desirable.
  • Good analytical and problem solving abilities.

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