Background:

The Federal Ministry of Health (FMoH) of the Government of Sudan is implementing a Health Systems Strengthening Project (HSS) that is co-financed by the Global Alliance for Vaccine & Immunization (GAVI) and the Government. The GAVI (HSS) targets the federal, states and localities with the objectives of: (i) improving sustainability and equitable access and utilization of health services and quality immunization as part of an integrated primary health care focusing on underserved and disadvantaged population; (ii) Strengthening an integrated comprehensive and sustainable health information system; and (iii) supporting measures to strengthen health systems through policy and financing reform, infrastructure and equipment investment, and development of human resources for health

Duties & Responsibilities

Reviews financial transactions, identify appropriate accounting treatment, prepares cheques and bank reconciliations and liquidation of advances made to Implementing Units (IU) and effect the purchase and contractors’ payments and contributes to the preparation of final accounts and documents archiving. 

1. Ensures implementation of FMOH and GAVI operational strategies, adapts processes and procedures focusing on achievement of the following results:

• Full compliance with GAVI PMU Operation manual, rules and regulations of financial processes, financial records, GAVI reports and audit follow up;
• Implementation of the effective Internal Control Framework.
• PMU Finance business processes mapping and elaboration of the content of internal Standard Operating Procedures in Finance in consultation with the GAVI Finance Unit.

2.  Ensures administration of budgets and functioning of the optimal cost-recovery system focusing on achievement of the following results:

• Assist in the preparation and modifications of budgets for projects, follow-up on guidelines and procedures.
• Presentation of researched information for planning and status of financial resources of the GAVI Activities.
• Timely preparation and implementation of the income tracking system and follow up on cost recovery.

3. Provides accounting and administrative support to the GAVI Unit and performs staff payroll functions focusing on achievement of the following results:

• Proper control of the supporting documents for payments and financial reports for GAVI PMU;
• Preparation of all types of payment requests, disbursement sheets for FMOH PMU and implementing unit along with supporting documents;
• Reviews the accounting transactions to ensure accuracy and appropriate accounting treatment and ensures the data is entered into the system.
• Prepares the cheques and get them approved from the concerned authority and hands on the approved cheques to the project beneficiaries.
• Prepare and maintain weekly, monthly quarterly advances and financial reports and keep a track of all funds released by the PMU to various implementing units.
• Prepare necessary documentation for quarterly advances and their liquidation and settlement in line with the PMU standard financial procedures.
• Maintain an accessible filing system in the project relating to finance.
• Maintenance of the internal expenditures control system which ensures that payment requests processed are matched and completed, transactions are correctly recorded and posted in Tally system; travel claims and other entitlements are duly processed.
• Participates in the supervisory visits to implementing units at federal and states to ensure smooth and timely implementation of project activities as per financial regulations.

4. Ensures proper cash management functioning focusing on achievement of the following results:

• Timely review of cash position for project accounts to ensure sufficient funds on hand for disbursements.
• Timely identification and recording of receipts for income application.
• Timely preparation of monthly cash flow forecast to obtain estimate of requirement for use by project staff.
• Management of cash receipts.
• Performs bank reconciliations.
• Follow up and maintenance of the Accounts Receivables (AR) for GAVI projects and follow-up with partners on contributions, deposits Tally and their application to AR pending items.

5. Contributes to capacity building and knowledge sharing focusing on achievement of the following results:

• Supports the organization of trainings for the implementing unit staff on Finance rules and regulations.
• Supports the synthesis of lessons learnt and best practices in Finance.
• Provides sound contributions to knowledge networks and communities of practice.

Undertakes any other finance related tasks as assigned by the Finance Officers.

Qualification

Secondary Education with specialized certification in Accounting and Finance. University Degree in Business, Public Administration, Computer Science or other relevant field would be desirable.

Experience

• 3 years of progressively responsible finance experience is required.
• Experience working with projects finance management, banking institutions is desirable.
• Experience in working in high-pressure environments. 
• Strong IT skills, especially with respect to excel, access, and ERP (people soft) highly desirable.
• Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and advance knowledge of spreadsheet and database packages, experience in handling of web based management systems

Language:

Intermediate Writing, reading and speaking in English is required.

Job & Other Relations :

Internal  Job Relations :

1. Monitoring & Evaluation Section.
2. Procurement Section.
3. Finance Section
4. Administration Section

External Job Relations:

1. Grant Implementing Units.
2. FMOH relevant directorates and departments.
3. Internal and External Audit
4. Other relevant partners’ government and non-governmental.
5. Relevant government Agencies and authorities

Please submit your CV and copy of your certificates to: gavi.hss.sudan@outlook.com