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Junior Procurement Professional
GIZ
Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH
The GIZ Office in Khartoum is looking for a qualified person to fill the following position:

Duty Station: Khartoum
Closing Date: 22 Oct 2018

GIZ assists the German Government in achieving its objectives in the field of international cooperation. GIZ offers demand-driven, tailor-made and effective services for sustainable development worldwide. Our actions are guided by the principles of sustainability. We advocate for human rights, equal opportunities and integrity, and we promote market-oriented, ecological and social economic development.

The GIZ Office in Khartoum is looking for a qualified person to fill the following position: Junior Procurement Professional for the GIZ Office Khartoum.

Context:
The GIZ Office Khartoum has been re-established in March 2018. GIZ Offices are the central element of GIZ’s field structure. The GIZ Office provides human resources and commercial support services for projects in their areas. Furthermore, the GIZ Offices perform internal audits of the project administrations in the public-benefit sector.

A. Responsibilities:
The procurement professional is responsible for:

  • purchasing materials and equipment for the GIZ office and GIZ-assisted projects/programmes in accordance with GIZ rules and conditions;
  • supporting customs declarations;
  • supporting vehicle registration;
  • informing projects and programmes on time about the status of procurement and customs matters, particularly in the event of delays;
  • coordinating effectively with colleagues in the administrative division and with procurement officers at Head Office.

B. Tasks:

1. Purchasing, procurement:
The procurement professional:

  • procures materials and equipment locally, monitor markets, issues invitations to tender and processes orders in accordance with GIZ regulations;
  • enters and maintains data relevant for procurement and tenders in ProSoft;
  • accepts goods and ensures that the receipt is documented and goods received checked appropriately;
  • enters purchase requisitions and confirmation of receipt of goods through ‘Beschaffung Online’ for procurement through Head Office;
  • processes complaints;
  • checks goods invoices, goods inwards receipts and other (delivery) papers and payment instruction;
  • arranges for the safe transfer of goods to their destination;
  • notifies projects and programmes of delivery location and time;
  • processes cases of damage in transport;
  • documents and files properly completed orders;
  • processes amongst other contracts framework agreements, construction contracts, local subsidies, financing agreements.

2. Administrative services:
The procurement professional

  • informs GIZ staff in the country in question about customs issues relating to private goods and registration and insurance of private cars;
  • informs and assists GIZ staff as regards outward journeys as part of the GIZ office’s service package.

3. General tasks:
The procurement professional

  • uses external service providers to complete customs declarations procedures and vehicle registrations and supervises them;
  • organises distribution of office funds and other office supplies.

4. Customs declarations as deputy:
The procurement professional

  • prepares and submits all necessary papers for duty-free import of goods;
  • monitors and controls deliveries by ship;
  • monitors release of goods and further processing;
  • organises and coordinates the collection of goods;
  • enters information in the customs declaration database, prepares statistics if needed.

5. Vehicle registration as deputy:
The procurement professional

  • organises initial registration, tax and insurance for project vehicles;
  • forwards registration and insurance papers to the responsible project/programme staff;
  • documents completed registrations and monitors the status of vehicle registration (official and private vehicles);
  • notifies responsible project or programme staff of the need for initial registration and insurance, and assists them in gathering the documents required, if necessary;
  • processes accident insurance claims against local and German insurance companies in cooperation with Head Office.

6. Other duties/additional tasks:
The procurement professional

  • performs other duties and tasks at the request of management.

** Please note that any tasks and responsibilities carried out by the accounting professional are subject to change at the request of management.
 

C. Required qualifications, competences and experience:

Qualifications:

  • At least BA in business administration, recognised commercial diploma in business administration, or similar degree.

Professional experience:

  • At least 3 years’ professional experience in a comparable position.

Other knowledge, additional competences:

  • outstanding knowledge of purchasing
  • very good working knowledge of ITC technologies (related software, phone, fax, email, the internet) and computer applications (e.g. MS Office)
  • very good knowledge of Arabic and English, ideally a knowledge of German
  • willingness to upskill as required by the tasks to be performed – corresponding measures are agreed with management

How to apply:
Submit the following documents in soft copy only, in English:
• CV (max. two pages)
• motivation letter (one page)
to: giz-recruitment-sudan@giz.de
* Position must be entered in subject line in the e-mail. Additional documents may be requested at a later date.
* If you do not hear from GIZ until the 30th of December 2018, your application was not further considered.

We actively encourage applications from women and people with disabilities.




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