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Junior Procurement Officer
Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH
The GIZ Office in Khartoum is looking for a qualified person to fill the following position:

Duty Station: Gedaref with require regular travels within Sudan
Closing Date: 15 Sept 2018

GIZ assists the German Government in achieving its objectives in the field of international cooperation. We offer demand-driven, tailor-made and effective services for sustainable development worldwide. Our actions are guided by the principles of sustainability. We advocate for human rights, equal opportunities and integrity, and we promote market-oriented, ecological and social economic development.
GIZ Sudan is looking for a qualified person to fill the following position: Junior Procurement Officer
The officer is reporting to the Procurement Officer of the vocational training and food security for refugees and host communities project in Eastern Sudan.
On behalf of the German Federal Ministry for Economic Cooperation and Development (BMZ) and the Delegation of the European Union, GIZ started the implementation of a new project recently in Kassala and Gedaref. The project aims at improving the livelihoods of the local population and refugees alike in two areas of intervention:
1)    Supporting the government and the private sector in improving the quality and availability of market-oriented vocational training for young women and men;
2)    Supporting small industry unions in providing business development services (BDS) for employment-oriented growth of small and medium-sized enterprises.

A. Duty Station: Gedaref with require regular travels within Sudan, and in particular, Kassala.

B. Responsibilities:

  • Assisting the Procurement Officer
  • Responsible for all procurements for Kassala
  • Purchasing materials and equipment in accordance with GIZ rules and conditions
  • Processes applications, visas and other necessary permits
  • Filing documents in reference files or in DMS in line with GIZ’s filing rules
  • Providing administrative services for the program (e.g. procuring flight tickets)
  • Ensuring that financial and administrative regulations are complied with
  • Arabic to English and vice versa translation of diverse documents.

C. Tasks:

1. Purchasing / Procurement:

  • Procuring materials, equipment and contracts locally, monitoring markets, issuing invitations to tender and processing orders in accordance with GIZ regulations
  • Assisting with checking invoices for goods, vouchers, payment instructions and complaints
  • Taking responsibility for organizing administrative and logistical aspects of project activities (meetings, workshops, travels etc.)
  • Drafting consultancy contracts and local subsidy to be processed at project/program’s level
  • Monitoring the availability of accessories and stocks and carrying out procurement in accordance with guidelines
  • Keeping the inventory of the project updated
  • Assisting GIZ office through the preparation of procurement orders and contracts.

2. Registration and other requirements:

  • Maintaining and updating a database of prices, rates and locations of residential areas, houses and apartments to assist staff looking for accommodation.
  • Assisting experts and their family members in obtaining a local driving licence.

3. Service for short-term experts and other visitors:

  • Providing information for experts and visitors, informing them about the status of their agreements e.g. changes in schedules and other plans, transport services etc.
  • Arranging accommodation for arriving visitors, short-term and long-term experts.
  • Evaluating hotel prices and negotiating better room rates
  • Procuring tickets for domestic and international travel

4. Event Management:

  • Organizing and coordinating logistical aspects for meetings, workshops, seminars and other events
  • Arranging programs for visitors, making travel arrangements such as booking tickets, flights, hotel reservations, transport etc.)

5. Administration:

  • Organizing and filing documents in reference files or in DMS in line with GIZ’s filing rules
  • Ensuring that computers and software function properly
  • Monitoring the availability of accessories and stocks and carrying out procurement in accordance with guidelines

6. Other duties / additional tasks:

  • Photocopying and scanning documents as needed
  • Performing other duties and tasks at the request of management   

D. Required experience and qualifications:

  • At least 3-5 years’ professional experience in a comparable position  
  • University degree in relevant specialization and qualification in business administration desirable (equivalent of BA or MBA)
  • Good knowledge of purchasing of materials and contracts, IT knowledge is an asset.
  • Very good working knowledge of ITC technologies (related software, phone, fax, email, the internet) and computer applications (e.g. MS Office)
  • Willingness to up-skill as required by the tasks to be performed – corresponding measures are agreed with management  
  • Confidential handling of data and information
  • Good management and organizational skills
  • Fluent written and oral knowledge of Arabic and English, German is an asset   

To submit your application, send your CV and cover letter in English to E-mail: giz-recruitment-sudan@giz.de  – the name of the position you are applying for must be entered in the subject line.
* The application shall not exceed 1MB. References and degrees will be requested if required and shall not be sent via e-mail.
* If you do not hear from GIZ until the September 15, 2018, your application was not further considered.


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