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Administration Assistant/ Cashier
GIZ
Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH
The GIZ Office in Khartoum is looking for a qualified person to fill the following position:

Duty Station: Kassala
Closing Date: 15 Sept 2018

GIZ assists the German Government in achieving its objectives in the field of international cooperation. We offer demand-driven, tailor-made and effective services for sustainable development worldwide. Our actions are guided by the principles of sustainability. We advocate for human rights, equal opportunities and integrity, and we promote market-oriented, ecological and social economic development.

GIZ Sudan is looking for a qualified person to fill the following position: Administration Assistant/ Cashier
The employee is reporting to the Finance and Administration Manager of the vocational training and food security for refugees and host communities project in Eastern Sudan.
On behalf of the German Federal Ministry for Economic Cooperation and Development (BMZ) and the Delegation of the European Union, GIZ started the implementation of a new project recently in Kassala and Gedaref. The project aims at improving the livelihoods of the local population and refugees alike in two areas of intervention:
1)    Supporting the government and the private sector in improving the quality and availability of market-oriented vocational training for young women and men;
2)    Supporting small industry unions in providing business development services (BDS) for employment-oriented growth of small and medium-sized enterprises.

Tasks and responsibilities:

A. Responsibilities:

The Administration Assistant/ Cashier will be responsible for:

  • Manages the Cash box for disbursements and replenishments
  • Performs reconciliations
  • Provides administrative and logistical support to the technical team
  • Ensures smooth running of the office

B. Tasks:

1. Managing the daily cash fund:

  • is responsible for cash based on the vouchers collected daily
  • processes cash payments for goods and services
  • reconciles the cash book and cash account daily
  • reports any surplus or shortfall in cash
  • reports without delay if the cash holding reaches a minimum level

2. Support to the Technical Team:

  • Logistical support
  • Preparing and organizing information materials for meetings
  • Preparing for internal and external (team) meetings and workshops and assisting with documenting these, e.g. by taking minutes
  • processes settlement of applications for the reimbursement of travel expenses
  • supports the technical team in any other duties as may be requested

3. Administration Tasks:

  • Daily operational performance of all administrative tasks for the entire office
  • Answering, reviewing, forwarding and/or taking calls
  • Managing incoming and outgoing correspondence (post, fax, email) and prioritizing and organizing it
  • Photocopying and scanning documents as needed
  • maintains an inventory for the office
  • fleet management

4. Other duties/additional tasks:

  • performs other duties and tasks at the request of management

C. Required qualifications, competences and experience:

Qualifications:

  • qualification in business administration with a focus on accounting or related area

Professional experience

  • at least 2 years’ professional experience in a comparable position

Other knowledge, additional competences:

  • basic knowledge of accounting software
  • good working knowledge of ITC technologies (related software, phone, fax, email, the internet) and computer applications (e.g. MS Office)
  • very good knowledge of Arabic and English, ideally a knowledge of German
  • willingness to upskill as required by the tasks to be performed – corresponding measures are agreed with management

To submit your application, send your CV and cover letter in English to E-mail: giz-recruitment-sudan@giz.de the name of the position you are applying for must be entered in the subject line.
* The application shall not exceed 1MB. References and degrees will be requested if required and shall not be sent via e-mail.
* If you do not hear from GIZ until the October 15 2018 your application was not further considered.
 




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