- Job closed -

Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH
The GIZ Office in Khartoum is looking for a qualified person to fill the following position:

Job Title: Administration and finance professional
Duty Station: El Damazin
Closing Date: 26 August 2018

GIZ assists the German Government in achieving its objectives in the field of international cooperation. GIZ offers demand-driven, tailor-made and effective services for sustainable development worldwide. Our actions are guided by the principles of sustainability. We advocate for human rights, equal opportunities and integrity, and we promote market-oriented, ecological and social economic development.

The GIZ Office in Khartoum is looking for a qualified person to fill the following position: Administration and finance professional for the project “Cross-Border Collaboration Programme in Western Ethiopia and Eastern Sudan”

The project is financed by the EU and BMZ and implemented by GIZ and provide local governments, communities and the private sector on both sides of the border with opportunities to improve and diversify livelihoods and better management of shared natural resources, investment in conflict prevention, and promote better cooperation through a combination of strategic and administrative consultations. The overall objective of the project is to address the drivers of migration and strengthen the populations’ resilience to instability and displacement in the borderlands of Benishangul Gumuz in Ethiopia and Blue Nile State in Sudan. This will include investments in enhancing and diversifying livelihoods, including livestock, agriculture and fisheries; strengthening basic service delivery; natural resource management; and promoting cross-border cooperation and coordination, trade and private sector development as well supporting conflict management and resolution capacities. The intervention logic and proposed action has been developed by the EU, BMZ in a consultative process with their partners, the governments of Ethiopia and Sudan as well as IGAD.

A. Responsibilities:
The administrative and logistics professional is responsible for:

  • Procurement of goods for the implementation of the project.
  • Bookings of events, catering and travel arrangements as well as other organisational and administrative issues for the implementation of project activities.
  • Dealing with invoices, cheques, letters, cash payments and documents.
  • Filing documents in reference files or the internal file structure in line with GIZ’s and project internal regulations.
  • Liaising with partners on behalf of the project, especially with regard to the organisation of the project activities, trainings and duty trips of GIZ project staff and partners to the field and abroad.
  • Distributing information and documents to partner organisations and trainees.
  • Assisting with financial planning, monitoring, and accounting for the project in close coordination with the international finance manager in Addis Ababa and with the GIZ main office in Khartoum.
  • Coordinating effectively with team colleagues in Addis Ababa, Asosa and with the GIZ main office in Khartoum.

In this context, the position holder fulfils the following tasks:
B.  Tasks:
1. Administration:

  • Handling/preparation of procurements and contracts in accordance with guidelines.
  • Booking of hotels, venues and event catering services.
  • Handling of a database on prices, rates and locations of accommodation, food, catering services, workshop rooms etc. and monitoring the availability of accessories and stocks.
  • Keeping the inventory of the project updated.
  • Handling of correspondence and drafting of letters and documents according to needs (English and Arabic).
  • Updating the filing system on a daily basis.

2. Finance:

  • Handling financial management, such as cash withdrawals, keeping petty cash and the corresponding cashbook, preparing and entering vouchers, checks and travel expense statements of staff for approval by the superior.
  • Processing settlement of applications for the reimbursement of travel expenses.
  • Submitting the end-of-month accounts from the project cash books and vouchers to the officer responsible.

3. Logistics, Coordination & Liaison:

  • Communicating and liaising regarding the transport and accommodation of project staff, experts and partners for project activities.
  • Preparing/organising the logistics for all movements in Ed Damazin necessary for the project’s activities in coordination with the project SRM Advisor and Officer (incl. ensuring registration, safety and insurance for project vehicles).
  • Preparing and organising internal meetings and external appointments.
  • Communicating and liaising with governmental and private sector project partners.
  • Assisting international experts and project team coming to Sudan in all logistic and administrative issues.
  • Maintaining several lists e.g. of staff on assignment, participants of workshops etc.
  • Ensuring a close and frequent monitoring of the project vehicles’ logbooks and fuel consumption.

4. General tasks:

  • Interpreting and translating (Arabic-English) for project team members on their mission and of administrative and project related documents as required.
  • Ensuring compliance with GIZ financial management and administrative regulations and procedures.
  • Performing other duties and tasks at the request of management.

C.    Required qualifications, competencies and experience:

  • BA in business administration, accounting, auditing or similar area.
  • At least 3-5 years of professional experience in a comparable position.
  • In-depth knowledge of finance and accounting, inclusive software.
  • Sound knowledge of public procurement.
  • Confidential handling of data and information.
  • Very good working knowledge of ITC technologies (related software, phone, fax, email, the internet) and computer applications (e.g. MS Office).
  • Good management and organisational skills.
  • Ability to work proactively and in a dependable, responsible manner with great attention to detail.
  • Very good communication skills.
  • Willingness to upskill as required by the tasks to be performed – corresponding measures are agreed with management.
  • Fluent written and oral knowledge of Arabic and English, German is an asset.

Please submit the following documents soft copy only, in English:
 • CV (max. two pages)
 • Motivation letter (one page). This should focus on the following:
   •  Why GIZ?
   • How is the applicant personally suited to the role?
   • How does the applicant’s education and work experience make them suited to the role?
   • ICT expertise.
   • Demonstrating good written English.
to GIZ Office Khartoum, Amarat Street 3, House No. 15, Block 9, Amarat Town, Khartoum East
E-mail: giz-recruitment-sudan@giz.de
* The application shall not exceed 1MB. References and degrees will be requested if required and shall not be attached to this application.
* Due to large numbers of applications, GIZ cannot reply to every applicant. If you do not hear from GIZ by 28 September 2018, your application was not progressed.

We actively encourage applications from women and people with disabilities.