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Administrative Finance Professional

Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH

GIZ assists the German Government in achieving its objectives in the field of international cooperation. GIZ offers demand-driven, tailor-made and effective services for sustainable development worldwide. Our actions are guided by the principles of sustainability. We advocate for human rights, equal opportunities and integrity, and we promote market-oriented, ecological and social economic development.

The GIZ Office in Khartoum is looking for a qualified person to fill the following position:


 Duty Station: Khartoum
 Closing Date: 21 June 2018

The GIZ Office in Khartoum is looking for a qualified person to fill the following position: Administrative Finance Professional with duty station in Khartoum and regular duty trips to other States in Sudan if required.

A. Responsibilities:
The Administrative-Finance Professional is responsible for:

  • Ensuring good communication and flow of information within the project/programme and with other GIZ staff.
  • Filing documents in reference files or in Data Management System (DMS) in line with GIZ’s filing rules.
  • Providing administrative and accounting services for the programme (e.g. procuring tickets).
  • Meeting the administrative needs of the office independently, with a minimum of intervention.
  • Ensuring that financial and administrative regulations are complied with.

The Administrative Finance Professional performs the following tasks:
B. Tasks:
1. Finance:

  • Manages and monitors the monthly accounting and financial plans.
  • Financial management such as cash withdrawals, keeping the cash/bankbook, bank accounts, preparing and entering vouchers.
  • Carries out spot checks of cash and bank book.
  • Checks request for funds before release.
  • Monitors income, expenditure and monthly bank reconciliation.
  • Monitors real accounts (payables, receivables).
  • Advises on financial aspects of the project management.
  • Prepares financial contribution.
  • Assists with transfer of funds to projects.
  • Makes EU expenses and costs allocation in close coordination with BMM Finance officer based in Brussels.

2. Administration:

  • Manages BMM car fleet (Ensures a close and frequent monitoring of the project/programme vehicle’s logbook(s).
  • Performs secretariat related functions (writing letter, convening of meetings, meeting minutes taking).
  • Prepares orders to contract and assists regional coordinator in managing contracts worth less than 2,500 euros.
  • Manages BM Office stock and monitors the availability of accessories and stocks and carries out procurement in accordance with guidelines.
  • Carries out adequate quality control of any items and goods procured by the project/programme.
  • Keeps the inventory of the project updated.
  • Ensures that BMM project’s equipment is functional and reports to project manager any damaged or misfunctioning equipment/material.
  • Manages confidential files, specifically in the area of finance.
  • Makes photocopies and scans documents as needed.
  • Organises and manages adapted filing system (as per here-above described respective tasks).

3. Other duties/additional tasks:

  • Performs other duties and tasks at the request of management.

Required qualifications, competences and experience:

  • University degree in relevant specialisation and qualification in business administration desirable (equivalent of BA or MBA).
  • At least 3 years’ professional experience in a comparable position.
  • Good working knowledge of ITC technologies (related software, phone, fax, email, the internet) and computer applications (e.g. MS Office).
  • In-depth understanding of financial planning and accounting and administration.
  • Broad experience of management and administration.
  • Willingness to upskill as required by the tasks to be performed – corresponding measures are agreed with management.
  • Fluent written and oral knowledge of Arabic and English, German is an asset.

To be submitted in soft copy in English: CV, Cover- and Motivation Letter to:
GIZ Office Khartoum, Amarat Street 3, House No. 15, Block 9, Amarat Town, Khartoum East
E-mail: giz-recruitment@giz.de
* If you do not hear from GIZ until the 30th of June, your application was not further considered.

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