The GIZ Office in Khartoum is looking for a qualified person to fill the following position: Administrative Finance Professional with duty station in Khartoum and regular duty trips to other States in Sudan if required.
A. Responsibilities:
The Administrative-Finance Professional is responsible for:
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Ensuring good communication and flow of information within the project/programme and with other GIZ staff.
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Filing documents in reference files or in Data Management System (DMS) in line with GIZ’s filing rules.
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Providing administrative and accounting services for the programme (e.g. procuring tickets).
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Meeting the administrative needs of the office independently, with a minimum of intervention.
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Ensuring that financial and administrative regulations are complied with.
The Administrative Finance Professional performs the following tasks:
B. Tasks:
1. Finance:
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Manages and monitors the monthly accounting and financial plans.
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Financial management such as cash withdrawals, keeping the cash/bankbook, bank accounts, preparing and entering vouchers.
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Carries out spot checks of cash and bank book.
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Checks request for funds before release.
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Monitors income, expenditure and monthly bank reconciliation.
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Monitors real accounts (payables, receivables).
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Advises on financial aspects of the project management.
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Prepares financial contribution.
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Assists with transfer of funds to projects.
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Makes EU expenses and costs allocation in close coordination with BMM Finance officer based in Brussels.
2. Administration:
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Manages BMM car fleet (Ensures a close and frequent monitoring of the project/programme vehicle’s logbook(s).
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Performs secretariat related functions (writing letter, convening of meetings, meeting minutes taking).
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Prepares orders to contract and assists regional coordinator in managing contracts worth less than 2,500 euros.
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Manages BM Office stock and monitors the availability of accessories and stocks and carries out procurement in accordance with guidelines.
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Carries out adequate quality control of any items and goods procured by the project/programme.
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Keeps the inventory of the project updated.
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Ensures that BMM project’s equipment is functional and reports to project manager any damaged or misfunctioning equipment/material.
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Manages confidential files, specifically in the area of finance.
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Makes photocopies and scans documents as needed.
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Organises and manages adapted filing system (as per here-above described respective tasks).
3. Other duties/additional tasks:
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Performs other duties and tasks at the request of management.
Required qualifications, competences and experience:
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University degree in relevant specialisation and qualification in business administration desirable (equivalent of BA or MBA).
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At least 3 years’ professional experience in a comparable position.
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Good working knowledge of ITC technologies (related software, phone, fax, email, the internet) and computer applications (e.g. MS Office).
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In-depth understanding of financial planning and accounting and administration.
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Broad experience of management and administration.
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Willingness to upskill as required by the tasks to be performed – corresponding measures are agreed with management.
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Fluent written and oral knowledge of Arabic and English, German is an asset.
To be submitted in soft copy in English: CV, Cover- and Motivation Letter to:
GIZ Office Khartoum, Amarat Street 3, House No. 15, Block 9, Amarat Town, Khartoum East
E-mail: giz-recruitment@giz.de
* If you do not hear from GIZ until the 30th of June, your application was not further considered.
