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Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH
The GIZ Office in Khartoum is looking for a qualified person to fill the following position:

Job Title: (Junior) administration and finance professional
Duty Station: Khartoum
Closing Date: 13 June 2018


GIZ assists the German Government in achieving its objectives in the field of international cooperation. GIZ offers demand-driven, tailor-made and effective services for sustainable development worldwide. Our actions are guided by the principles of sustainability. We advocate for human rights, equal opportunities and integrity, and we promote market-oriented, ecological and social economic development.
The GIZ Office in Khartoum is looking for a qualified person to fill the following position: (Junior) administration and finance professional for the project “Employment Initiative South Darfur”.
Duty station: is Khartoum with regular travel to Darfur if required.

Context:
On behalf of the German Federal Ministry for Economic Cooperation and Development (BMZ), GIZ implements a new project to promote employment in Nyala, South Darfur. The project aims at improving the livelihoods of the local population, internally displaced persons and refugees by enhancing both the demand and supply sides of the labour market. On the demand side, we work with Nyala’s Small Industries and Crafts Union (SICU) and other private sector organisations to enhance their organisational and technical capacity to train workshop and small business owners. As a result, their businesses will become more productive and competitive and hence create additional employment. In particular, we aim at capitalising on the potential of female workshop owners and entrepreneurs.

A. Responsibilities:
The (junior) administrative and logistics professional is responsible for:

  • Procurement of goods for the implementation of the project.
  • Bookings of events, catering and travel arrangements as well as other organisational and administrative issues for the implementation of project activities.
  • Dealing with invoices, cheques, letters, cash payments and documents.
  • Filing documents in reference files or the internal file structure in line with GIZ’s regulations.
  • Liaising with partners on behalf of the project, especially with regard to the organisation of the project activities, trainings and duty trips of GIZ staff and partners to the field and abroad.
  • Distributing information and documents to partner organisations and trainees.
  • Assisting with financial planning, monitoring, and accounting for the project.
  • Coordinating effectively with team colleagues in Khartoum and field offices and with the GIZ main office in Khartoum.

In this context, the position holder fulfils the following tasks:
B. Tasks:
1. Administration:

  • Handling/preparation of procurements in accordance with guidelines.
  • Booking of hotels, venues and event catering services.
  • Handling of a database on prices, rates and locations of accommodation, food, catering services, workshop rooms etc. and monitoring the availability of accessories and stocks.
  • Keeping the inventory of the project updated.
  • Handling of correspondence and drafting of letters and documents according to needs (English and Arabic).
  • Updating the filing system on a daily basis.

2. Finance:

  • Handling financial management, such as cash withdrawals, keeping petty cash and the corresponding cashbook, preparing and entering vouchers, checks and travel expense statements of staff for approval by the superior.
  • Processing settlement of applications for the reimbursement of travel expenses.
  • Submitting the end-of-month accounts from the project cash books and vouchers to the officer responsible.

3. Logistics, Coordination & Liaison:

  • Communicating and liaising with UN organisations regarding the transport and accommodation of project staff, experts and partners for project activities.
  • Preparing/organising the logistics for all movements in El Fasher/El Geneina necessary for the project’s activities (incl. ensuring registration, safety and insurance for rented vehicles).
  • Preparing and organising internal meetings and external appointments.
  • Communicating and liaising with governmental and private sector project partners.
  • Assisting international experts coming to Sudan in all logistic and administrative issues.
  • Maintaining several lists e.g. of staff on assignment, participants of workshops etc.
  • Ensuring a close and frequent monitoring of the project vehicles’ logbooks and fuel consumption.

4. General tasks:

  • Interpreting and translating (Arabic-English) for project team members on their mission and of administrative and project related documents as required.
  • Ensuring compliance with GIZ financial management and administrative regulations and procedures.
  • Performing other duties and tasks at the request of management.

C. Required qualifications, competencies and experience:

  • BA in business administration, accounting, auditing or similar area.
  • At least 3-5 years of professional experience in a comparable position.
  • In-depth knowledge of finance and accounting, inclusive software.
  • Sound knowledge of public procurement.
  • Confidential handling of data and information.
  • Very good working knowledge of ITC technologies (related software, phone, fax, email, the internet) and computer applications (e.g. MS Office).
  • Good management and organisational skills.
  • Ability to work proactively and in a dependable, responsible manner with great attention to detail.
  • Very good communication skills.
  • Willingness to upskill as required by the tasks to be performed – corresponding measures are agreed with management.
  • Fluent written and oral knowledge of Arabic and English, German is an asset.

Please submit the following documents in soft copy, in English:
•    CV (max. two pages)
•    motivation letter (one page)
to E-mail: giz-recruitment@giz.de
Additional documents may be requested at a later date.
Only applications with subject line “Application: Admin Khartoum” will be considered.
* If you do not hear from GIZ until the 15th of July 2018, your application was not further considered.

We actively encourage applications from women and people with disabilities.




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