Issuing & Closing Dates
Issuing date: 22/04/2018
Closing Date: 05/05/2018
ABOUT WFP
The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.
WFP gets food to where it is needed, saving the lives of victims of war, civil conflict and natural disasters. After an emergency, WFP uses food to help communities rebuild their shattered lives. Present in nearly 80 countries, the organization has the global footprint, deep field presence and local knowledge and relationships necessary to provide access to nutritious food and contribute to the lasting solutions, especially in many of the world’s most remote and fragile areas.
ORGANIZATIONAL CONTEXT
These jobs are found in Country Offices (COs), Regional Bureaux (RBs), and Headquarters (HQ). The Job holders report to a Head of Unit, Chief or Administration Officer.
At this level job holders typically have independent responsibility for technical, specialised work including planning, organisation, and coordination and setting objectives. They also deal with issues that are often undefined and involve areas of uncertainty and complex inter-relationships. The instructions received are broad and the job holders are expected to consistently demonstrate a high degree of responsibility and initiative to respond independently to queries. Job holders have a level of expertise and knowledge to adapt and develop systems and processes in order to continually improve the level of support provided. Job holders are expected to motivate and develop a team of support staff and/or are responsible for specialised support service(s) where the work is undertaken with the help of specially designed techniques, methods and processes.
BACKGROUND AND PURPOSE OF THE ASSIGNMENT
The World Food Programme (the “Employer”) as part of its programme of work in Sudan requires technical support from a civil engineer, architect, o related (referred to as “Facilities Manager”) to undertake maintenance and refurbishment activities in its main office building and sub offices. The works are aimed to improve the working conditions and wellbeing of the staff members and tenants.
Accordingly, the Facilities Manager should have experience as a project management and refurbishment works. The Facilities Manager will also require experience in construction contract management, including knowledge and experience of construction contract law; and experience of managing FIDIC or related construction contract formats.
ACCOUNTABILITIES/RESPONSIBILITIES:
Facilities maintenance and construction
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Supervise the maintenance of all office and work environments in all CO buildings and premises including office equipment.
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All premises are maintained clean, in good physical conditions, and provide a safe working environment.
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Ensure an appropriate allocation of office furniture is done, making periodic and preventive maintenance checks.
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Ensure photocopiers in CO are properly maintained and continuous work is maintained.
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Acting as the project focal point between the Employer and the Contractor / and others;
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Ensuring that construction activities or work programs take account of and adhere to local regulations and legislation.
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Monitoring and evaluating on-site and off-site facilities, including materials or other test laboratories, to ensure compliance with the terms of a contract. This shall include monitoring any laboratory testing and recommend improvements (if any) to ensure compliance with relevant codes and standards.
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Preparing, reviewing and approving "as constructed" documentation and preparing reports confirming, or otherwise, the satisfactory completion of any work, whether by contract or by ‘direct labour’.
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Inspecting and reporting on completed works to the Head of Unit, and overseeing ‘substantial completion’ milestones, hand over and occupation of completed works.
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Develop and maintain reports on units’ key performance indicators ensuring proper monitoring of these.
Reporting and budgetary management
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Report to Head of Unit, via structured meetings or other means with regards to any arising or on-going technical, financial, contractual or programme issues at the project sites. Provide regular updates on progress.
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Establishing standard comprehensive systems for construction and site records.
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Preparing and issuing reports, with content and format approved by the Head of Unit, including inception reports, periodic progress reports, a detailed project completion report.
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Preparing comprehensive project budgetary estimates and construction cost estimates for proposed construction works.
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Processing and certifying interim and final payments for construction activities.
Health & Safety
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Ensuring that activities related to works adhere to internationally recognised standards for health and safety applicable for the works, for adjacent properties, for all site personnel, and the general public.
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Notifying the Head of Unit of any serious breaches to health and safety rules on the project.
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Reporting of all health & safety incidents, events, ‘near misses’ and accidents in periodic progress reports.
Other
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Other tasks as may be assigned by the Head of Unit.
QUALIFICATIONS & EXPERIENCE REQUIRED:
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Education:
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Completion of secondary school education plus a post-secondary certificate /diploma in the related functional area. A first university degree in civil engineering, architecture, facility management, or related is desirable.
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Experience:
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At least 6 years of progressive working experience in the UN, NGOs and humanitarian context; of which at least three years of relevant experience in construction, maintenance and management of infrastructure. Work experience in UN Organization is an asset.
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Experience in project management, including preparation of bill of quantities and supervising civil works.
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Experience in interpreting contract documents, specifications, and blueprints as well as quality standards, health and safety procedures
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Languages:
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Essential - Fluency in English – written and spoken
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Essential – Fluency in Arabic – written and spoken
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4Ps CORE ORGANISATIONAL CAPABILITIES
Purpose
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Understand and communicate the Strategic Objectives: Coaches team in the most effective ways to communicate WFP’s Strategic Objectives to WFP team and partners in the field.
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Be a force for positive change: Implements new methods or tools to improve team’s work processes and productivity.
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Make the mission inspiring to our team: Maps team’s activities and tasks to specific successes in beneficiary communities to showcase positive impact.
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Make our mission visible in everyday actions: Explains to teammates how each unit contributes to the overall WFP mission.
People
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Look for ways to strengthen people's skills: Identifies skill development opportunities such as training modules or on-the-job experiences for self, colleagues and direct reports.
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Create an inclusive culture: Facilitates team building activities to build rapport in own unit.
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Be a coach & provide constructive feedback: Facilitates the pairing of junior colleagues with coaches within own team.
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Create an “I will”/”We will” spirit: Proactively anticipates potential challenges and develops mitigation plans to ensure that team meets goals and targets.
Performance
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Encourage innovation & creative solutions: Identifies opportunities to be creative in own work and to help team be more innovative and accurate in their respective tasks and areas of work.
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Focus on getting results: Monitors team’s deliverables and provides feedback to ensure outcomes are delivered consistently and accurately.
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Make commitments and make good on commitments: Provides accurate guidance to team on expected responsibilities and tasks, whilst also upholding own commitment to the team.
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Be Decisive: Sets an example and provides guidance to junior team members on when to escalate issues when faced with challenging issues in the workplace or in the field.
Partnership
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Connect and share across WFP units: Facilitates partnerships with other WFP units to accomplish missions in the field.
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Build strong external partnerships: Sets an example and provides guidance to team on how to build relationships with external partners.
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Be politically agile & adaptable: Articulates to colleagues or direct reports the value of contributing to other WFP teams and agency partnerships in fulfilling WFP’s goals and objectives.
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Be clear about the value WFP brings to partnerships: Organizes, monitors, and prioritizes own and team’s efforts to ensure that they will fulfill the needs of internal and external partners.
FUNCTIONAL CAPABILITIES
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Capability Name |
Description of the behaviour expected for the proficiency level |
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Business Support Services & Reporting |
Applies strong ability to identify country level requirements and develop customer focused solutions and action plans. Communicates data-based findings in a highly impactful way that is tailored to the audience. |
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Internal Controls & Risk Management |
Utilises understanding of risk management approaches and internal controls to monitor projects and programmes to confirm regulatory compliance, ensure data integrity and ensure client satisfaction. |
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Resource Management |
Monitors trends in staffing and resource usage to anticipate and escalate potential issues to programme leaders and key clients. |
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Specialised Knowledge in Administrative Services |
Applies advanced theoretical understanding of administration best practice, concepts and principles and thorough knowledge of WFP standards, processes and infrastructure to ensure continuous improvement in the provision of efficient and effective administration services, resolving complex issues as they arise. |
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Customer Focus |
Proactively monitors performance and delivers high quality service to meet the needs of customers, requesting customer feedback and taking ownership of customer problems that arise. Pre-empts needs of customers based on experience. |
Knowledge & Skills:
Technical knowledge on the design of civil constructions and refurbishments.
Knowledge of relevant national construction standards, to promote safe construction practices and ensure high quality works.
Knowledge of project management processes and techniques
Knowledge of the UN system and of public procurement procedures is considered an advantage.
Knowledge and good use of technical software as MS project, AutoCAD, and others.
DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE
• Has demonstrated a strong understanding of WFP administrative operating standards through day to day work.
• Has provided coaching or training to new staff members within area of expertise.
TERMS AND CONDITIONS
This vacancy is open to qualified Sudanese Nationals Only.
WFP is the United Nations frontline agency in the fight against global hunger. In the pursuit of WFP’s mission to feed the hungry poor, WFP employees must uphold the highest standards of ethical and professional conduct at all times. WFP has zero tolerance for fruad & corruption, sexual exploitation and discrimination.
DEADLINE FOR APPLICATIONS
Applicants are required to create their personal account and fill in the profile form with his/her personal details in WFP Career Web-Site through the links provided below.
Applicants must ensure filling the mandatory sections, attaching the CV, answer the pre-screening questions and agree on legal statement prior to submitting the application.
External applicants - Interested external applicants can apply on WFP Career Site: http://www1.wfp.org/careers/job-openings
Internal Applicants - Intereseted internal applicants can apply through the E-Recruitment tool: Learning Management System: www.newgo.wfp.org
Applicants may apply using LinkedIn profile (if available).
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WFP will apply a rigorous and transparent selection process including thorough assessment of technical skills to ensure the best candidates are selected for the job. Please ensure that your application contains accurate and complete information on academic qualifications, employment record and language skills.
The United Nations' greatest asset is the quality of its staff. To ensure that the very best people join the UN team we use a competency based interview process.
https://careers.un.org/lbw/home.aspx?viewtype=AYI
WFP is committed to diversity and inclusion within its workforce. WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status.
Female applicants are strongly encouraged to apply.
